{"id":6761,"date":"2023-03-15T15:29:12","date_gmt":"2023-03-15T15:29:12","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=6761"},"modified":"2023-08-01T15:39:20","modified_gmt":"2023-08-01T14:39:20","password":"","slug":"use-relative-time-frame-in-the-conditional-workflow-in-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/use-relative-time-frame-in-the-conditional-workflow-in-gat-flow\/","title":{"rendered":"Use Relative Time Frame in the Conditional Workflow in GAT Flow"},"content":{"rendered":"<p>With <a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a>, a <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> Admin creating the workflow can use a relative time frame in the conditional workflow.<\/p>\n<p>The time-enforcement operators available are as follows:<\/p>\n<ul>\n<li data-sourcepos=\"2:1-2:20\"><strong>in the last X days<\/strong><\/li>\n<li data-sourcepos=\"3:1-4:0\"><strong>in the next X days<\/strong><\/li>\n<\/ul>\n<h2>Step 1.<\/h2>\n<p>To set up a relative time frame in the conditional workflow, navigate to<strong> GAT Flow -&gt; Create workflow<\/strong>.<\/p>\n<p>Next, fill in the workflow type details, and make sure to select the Conditional flow option.<\/p>\n<p>Click on Next when ready.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-6863\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/CF-1024x519.png\" alt=\"Creating a conditional workflow\" width=\"823\" height=\"417\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/CF-1024x519.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/CF-300x152.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/CF-768x390.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/CF-360x183.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/CF-1536x779.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/CF.png 1812w\" sizes=\"(max-width: 823px) 100vw, 823px\" \/><\/p>\n<p>This is the starting point to create the Conditional workflow.<\/p>\n<h2>Step 2.<\/h2>\n<p>In the next step search for the user(s) and select <strong>Proceed to action<\/strong>:<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-6864\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Proceed-1024x897.png\" alt=\"Searching for a user\" width=\"822\" height=\"720\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Proceed-1024x897.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Proceed-300x263.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Proceed-768x673.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Proceed-360x316.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Proceed.png 1505w\" sizes=\"(max-width: 822px) 100vw, 822px\" \/><\/p>\n<h2>Step 3.<\/h2>\n<p id=\"4-toc-title\" class=\"betterdocs-content-heading\">Choose actions in the next stage.<\/p>\n<p>In the <strong>Choose Actions<\/strong>, you will be presented with this screen where the Conditions are set up.<\/p>\n<ul>\n<li><strong>Start node<\/strong>\u00a0\u2013 the start of the conditional workflow<\/li>\n<li>Left side \u2013 select one of the options\n<ul>\n<li><strong>Add action set<\/strong>\u00a0\u2013 select any of the saved action sets and use<\/li>\n<li><strong>Add action<\/strong>\u00a0\u2013 select and enter any of the actions available (depending on the type of workflow)<\/li>\n<\/ul>\n<\/li>\n<li>Right side \u2013 select the option for the condition\n<ul>\n<li><strong>Add condition<\/strong>\u00a0\u2013 click to add the condition<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"jetpack-lazy-image jetpack-lazy-image--handled alignnone wp-image-4069\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2022-07-20-12_40_52-GAT-Flow.png\" sizes=\"(max-width: 1570px) 100vw, 1570px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2022-07-20-12_40_52-GAT-Flow.png 1570w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2022-07-20-12_40_52-GAT-Flow-300x143.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2022-07-20-12_40_52-GAT-Flow-1024x488.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2022-07-20-12_40_52-GAT-Flow-768x366.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/2022-07-20-12_40_52-GAT-Flow-1536x732.png 1536w\" alt=\"Choosing actions\" width=\"851\" height=\"406\" data-lazy-loaded=\"1\" \/><\/p>\n<p>Click on\u00a0<strong>Add condition<\/strong> to display the available <strong>Conditions.<\/strong><\/p>\n<p>Select the time-based condition such as &#8220;Employee start date&#8221; or any other time-based pre-defined custom attribute to be able to use one of the time-enforcement operators: <strong>in the last X days <\/strong>OR<strong> in the next X days<\/strong>.<\/p>\n<ul>\n<li>\n<h3>In the last X days operator<\/h3>\n<\/li>\n<\/ul>\n<p>You can trigger the workflow to run if the condition set up has happened <strong>within the LAST X days<\/strong>.<\/p>\n<p>This allows you to set up past conditions that occurred on your domain a certain number of days ago.<\/p>\n<h4><strong>Use case scenario<\/strong><\/h4>\n<p>A use-case scenario that you can look at can be perhaps a custom attribute &#8220;Employee start date&#8221;.<\/p>\n<p>This attribute can be used in the conditional workflow as shown below:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6861\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Last-1024x814.png\" alt=\"In the last X days operator in the workflow\" width=\"837\" height=\"666\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Last-1024x814.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Last-300x238.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Last-768x610.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Last-360x286.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Last.png 1081w\" sizes=\"(max-width: 837px) 100vw, 837px\" \/><\/p>\n<p>In the above example, if the condition is met and there is an employee who started within the last week (last 7 days), the action set in the workflow will be executed (email will be sent as configured in the workflow above).<\/p>\n<p>This configuration allows triggering actions based on the conditions from the past.<\/p>\n<p>If no employee started work in the last week, no action will be triggered as per the workflow above.<\/p>\n<ul>\n<li>\n<h3>In the next X days operator<\/h3>\n<\/li>\n<\/ul>\n<p>You can trigger the workflow to run if the condition set up will happen <strong>within the NEXT X days<\/strong>.<\/p>\n<p>This allows for determining future conditions that will occur in your domain in a certain number of days.<\/p>\n<h4>Use case scenario<\/h4>\n<p>The below scenario will trigger the job set in the workflow a specified number of days before an employee&#8217;s start date.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6860 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Next-1024x707.png\" alt=\"In the next X days operator of the workflow\" width=\"1024\" height=\"707\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Next-1024x707.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Next-300x207.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Next-768x530.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Next-360x249.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/Next.png 1241w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>In the above example, if the condition is met and there is an employee who will start within the next week (within 7 days), the action set in the workflow will be executed (email will be sent as configured in the workflow above).<\/p>\n<p>This configuration allows triggering actions based on the conditions from the future.<\/p>\n<p><em>Note: A user needs to be onboarded before setting up the actions based on future conditions. A user&#8217;s data needs to be available, such as the user&#8217;s name, email address, and start date.<\/em><\/p>\n<p>In case there is no employee whose started date is coming in the next week, there would be no action triggered as indicated in the above screenshot.<\/p>\n<h2>Step 3.<\/h2>\n<p>For security reasons, each workflow needs to be verified by<strong> Security Officer.<\/strong><\/p>\n<p>Once approved by Security Officer, the tasks will run if the conditions specified in the workflow are met.<\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-workflows\/\" target=\"_blank\" rel=\"noopener\">GAT Flow: Conditional Workflows for Google Workspace<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-flow-advanced\/\" target=\"_blank\" rel=\"noopener\">Conditional Workflow: Complex Use Cases in GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/events-workflows-with-conditions\/\" target=\"_blank\" rel=\"noopener\">GAT Flow: Conditional Event Workflows for Google Workspace<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>With GAT Flow, a Google Workspace Admin creating the workflow can use a relative time frame in the conditional workflow. The time-enforcement operators available are as follows: in the last X days in the next X days Step 1. To set up a relative time frame in the conditional workflow, navigate to GAT Flow -&gt; [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5370,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[],"class_list":["post-6761","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-users-management"],"year_month":"2026-04","word_count":616,"total_views":"1044","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Use Relative Time Frame in the Conditional Workflow in GAT Flow - 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