{"id":6761,"date":"2023-03-15T15:29:12","date_gmt":"2023-03-15T15:29:12","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=6761"},"modified":"2026-06-03T14:39:23","modified_gmt":"2026-06-03T13:39:23","password":"","slug":"use-relative-time-frame-in-the-conditional-workflow-in-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/use-relative-time-frame-in-the-conditional-workflow-in-gat-flow\/","title":{"rendered":"Use Relative Time Frame in the Conditional Workflow in GAT Flow"},"content":{"rendered":"<p>With <a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a>, a <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> Admin creating the workflow can use a relative time frame in the conditional workflow.<\/p>\n<p>The time-enforcement operators available are as follows:<\/p>\n<ul>\n<li data-sourcepos=\"2:1-2:20\"><strong>in the last X days<\/strong><\/li>\n<li data-sourcepos=\"3:1-4:0\"><strong>in the next X days<\/strong><\/li>\n<\/ul>\n<h2>Create Workflow<\/h2>\n<p>Navigate to\u00a0<strong>Flow<\/strong>\u00a0\u2192\u00a0<strong>Create workflow <\/strong>(1)<\/p>\n<p>In the\u00a0<strong>Workflow<\/strong>\u00a0fill in the details. You can set it up also as an<strong>\u00a0Event workflow\u00a0<\/strong>or<strong>\u00a0Recurring workflow.<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\n<li><strong>Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\n<ul>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\n<ul>\n<li>If enabled \u2013 you will be able to select even users who are suspended<\/li>\n<li>If disabled \u2013 you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n<p>Later click\u00a0<strong>Next<\/strong>\u00a0(4) to proceed.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-17096 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_00_31.png\" alt=\"Creating a workflow in GAT Flow\" width=\"1606\" height=\"975\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_00_31.png 1606w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_00_31-300x182.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_00_31-1024x622.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_00_31-768x466.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_00_31-1536x933.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_00_31-360x219.png 360w\" sizes=\"(max-width: 1606px) 100vw, 1606px\" \/><\/p>\n<h2>Search for a User<\/h2>\n<p>Search for the users and add them<\/p>\n<ul class=\"wp-block-list\">\n<li>Search for a user \u2013 click and search for individual users<\/li>\n<li>Search for a group\u00a0\u2013 click and search for a group of users<\/li>\n<li>Search for an OU \u2013 click and search for the OU of users<\/li>\n<li>Search for a classroom \u2013 click and search for a classroom of users<\/li>\n<li><strong>Next<\/strong>\u00a0\u2013 click to proceed further<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17097 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_02_41.png\" alt=\"Searching for a user\" width=\"1606\" height=\"974\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_02_41.png 1606w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_02_41-300x182.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_02_41-1024x621.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_02_41-768x466.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_02_41-1536x932.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_02_41-360x218.png 360w\" sizes=\"(max-width: 1606px) 100vw, 1606px\" \/><\/p>\n<h2>Choose actions<\/h2>\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add Condition<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17098 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_05_06.png\" alt=\"Adding a workflow condition\" width=\"1606\" height=\"974\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_05_06.png 1606w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_05_06-300x182.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_05_06-1024x621.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_05_06-768x466.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_05_06-1536x932.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_05_06-360x218.png 360w\" sizes=\"(max-width: 1606px) 100vw, 1606px\" \/><\/p>\n<p>You can then click the <strong>(+)<\/strong> (1) button beside the &#8216;Yes&#8217; path of the condition and click <strong>Add action<\/strong> (2) to send an email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17103 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_25_32.png\" alt=\"Adding an action to a conditional workflow\" width=\"1607\" height=\"977\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_25_32.png 1607w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_25_32-300x182.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_25_32-1024x623.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_25_32-768x467.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_25_32-1536x934.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_25_32-360x219.png 360w\" sizes=\"(max-width: 1607px) 100vw, 1607px\" \/><\/p>\n<p>From the add action options, you can select what actions you would like to take place. For this example, we will use the <strong>&#8216;Send email&#8217;<\/strong> (1) action.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17105 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_27_27.png\" alt=\"Adding the action 'Send email' to a conditional workflow\" width=\"1608\" height=\"976\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_27_27.png 1608w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_27_27-300x182.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_27_27-1024x622.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_27_27-768x466.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_27_27-1536x932.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_27_27-360x219.png 360w\" sizes=\"(max-width: 1608px) 100vw, 1608px\" \/><\/p>\n<p>Double click on the <strong>Conditional node (1)<\/strong> to display the available <strong>Conditions.<\/strong><\/p>\n<p>Select the time-based condition such as &#8220;Employee start date&#8221; or any other time-based pre-defined custom attribute to be able to use one of the time-enforcement operators: <strong>in the last X days <\/strong>OR<strong> in the next X days<\/strong>.<\/p>\n<ul>\n<li>\n<h3>In the last X days operator<\/h3>\n<\/li>\n<\/ul>\n<p>You can trigger the workflow to run if the condition set up has happened <strong>within the LAST X days<\/strong>.<\/p>\n<p>This allows you to set up past conditions that occurred on your domain a certain number of days ago.<\/p>\n<h4>Use case scenario<\/h4>\n<p>A use-case scenario that you can look at can be perhaps a custom attribute &#8220;Employee start date&#8221;.<\/p>\n<p>This attribute can be used in the conditional workflow as shown below:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17106 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_30_00.png\" alt=\"Editing conditional node settings\" width=\"1606\" height=\"973\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_30_00.png 1606w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_30_00-300x182.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_30_00-1024x620.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_30_00-768x465.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_30_00-1536x931.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_30_00-360x218.png 360w\" sizes=\"(max-width: 1606px) 100vw, 1606px\" \/><\/p>\n<p>In the above example, if the condition is met and there is an employee who started within the last week (last 7 days), the action set in the workflow will be executed (email will be sent as configured in the workflow above).<\/p>\n<p>This configuration allows triggering actions based on the conditions from the past.<\/p>\n<p>If no employee started work in the last week, no action will be triggered as per the workflow above.<\/p>\n<ul>\n<li>\n<h3>In the next X days operator<\/h3>\n<\/li>\n<\/ul>\n<p>You can trigger the workflow to run if the condition set up will happen <strong>within the NEXT X days<\/strong>.<\/p>\n<p>This allows for determining future conditions that will occur in your domain in a certain number of days.<\/p>\n<h4>Use case scenario<\/h4>\n<p>The below scenario will trigger the job set in the workflow a specified number of days before an employee&#8217;s start date.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17107 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_31_53.png\" alt=\"Editing conditional node settings\" width=\"1604\" height=\"975\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_31_53.png 1604w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_31_53-300x182.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_31_53-1024x622.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_31_53-768x467.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_31_53-1536x934.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/03\/2026-06-03-14_31_53-360x219.png 360w\" sizes=\"(max-width: 1604px) 100vw, 1604px\" \/><\/p>\n<p>In the above example, if the condition is met and there is an employee who will start within the next week (within 7 days), the action set in the workflow will be executed (email will be sent as configured in the workflow above).<\/p>\n<p>This configuration allows triggering actions based on the conditions from the future.<\/p>\n<p><em>Note: A user needs to be onboarded before setting up the actions based on future conditions. A user&#8217;s data needs to be available, such as the user&#8217;s name, email address, and start date.<\/em><\/p>\n<p>In case there is no employee whose started date is coming in the next week, there would be no action triggered as indicated in the above screenshot.<\/p>\n<h2>Send Approval Request<\/h2>\n<p>For security reasons, each workflow needs to be verified by<strong> Security Officer.<\/strong><\/p>\n<p>Once approved by Security Officer, the tasks will run if the conditions specified in the workflow are met.<\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-workflows\/\" target=\"_blank\" rel=\"noopener\">GAT Flow: Conditional Workflows for Google Workspace<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/conditional-flow-advanced\/\" target=\"_blank\" rel=\"noopener\">Conditional Workflow: Complex Use Cases in GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/events-workflows-with-conditions\/\" target=\"_blank\" rel=\"noopener\">GAT Flow: Conditional Event Workflows for Google Workspace<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>With GAT Flow, a Google Workspace Admin creating the workflow can use a relative time frame in the conditional workflow. The time-enforcement operators available are as follows: in the last X days in the next X days Create Workflow Navigate to\u00a0Flow\u00a0\u2192\u00a0Create workflow (1) In the\u00a0Workflow\u00a0fill in the details. You can set it up also as [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5370,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[],"class_list":["post-6761","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-users-management"],"year_month":"2026-06","word_count":720,"total_views":"1145","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Use Relative Time Frame in the Conditional Workflow in GAT Flow - 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