{"id":7388,"date":"2023-05-02T12:47:05","date_gmt":"2023-05-02T11:47:05","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7388"},"modified":"2026-05-25T17:43:50","modified_gmt":"2026-05-25T16:43:50","password":"","slug":"add-users-send-as-email-signature-in-bulk-via-workflow-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-users-send-as-email-signature-in-bulk-via-workflow-with-gat-flow\/","title":{"rendered":"Add Users&#8217; Send as Email Signature in Bulk via Workflow with GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a>\u00a0allows a\u00a0<a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admin<\/a>\u00a0or\/and\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditor<\/a> to add users\u2019 send as email signatures in bulk.<\/p>\n<p>You can achieve this with a few simple steps outlined below.<\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Create Workflow<\/h2>\n<p>First, create a workflow, and navigate to\u00a0<strong>Flow &gt; Create workflow<\/strong>.<strong><br \/>\n<\/strong><\/p>\n<p class=\"wp-block-paragraph\"><strong>Define Workflow Type<\/strong> section will be displayed.<\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Name\u00a0<\/strong>\u2013 enter a name for the workflow<\/li>\n<li>Description \u2013 a description of the workflow can be added<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select the workflow type\n<ul>\n<li>Onboard \u2013 onboard and add new users to the domain<\/li>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify and update existing users of the domain<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval\u00a0<\/strong><\/li>\n<li><strong>Next<\/strong>\u00a0\u2013 click on the button to proceed<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16941 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs1.png\" alt=\"Define workflow type section. \" width=\"1882\" height=\"994\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs1.png 1882w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs1-300x158.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs1-1024x541.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs1-768x406.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs1-1536x811.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs1-360x190.png 360w\" sizes=\"(max-width: 1882px) 100vw, 1882px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading\">Search for a User<\/h2>\n<p>Search and add the users via<strong>\u00a0Search<\/strong> for a user, group, org. unit, or classroom or import them, see available options below:<\/p>\n<ul class=\"wp-block-list\">\n<li>Search for a<strong>\u00a0User<\/strong>\u00a0\u2013 select individual users<\/li>\n<li>Search for a<strong>\u00a0Group<\/strong>\u00a0\u2013 select a group of users<\/li>\n<li>Search for an<strong>\u00a0Org. Unit<\/strong>\u00a0\u2013 select Org. Unit of users<\/li>\n<li><strong>Classroom<\/strong><\/li>\n<li><strong>Import users \u2013\u00a0<\/strong>import used via Google spreadsheet<\/li>\n<\/ul>\n<p>Check the list of selected users under Current selected users section (3), and click<strong>\u00a0Next<\/strong>\u00a0(4) to move on to the next step.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16942 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs2.png\" alt=\"Search for a user section. \" width=\"1890\" height=\"999\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs2.png 1890w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs2-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs2-1024x541.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs2-768x406.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs2-1536x812.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs2-360x190.png 360w\" sizes=\"(max-width: 1890px) 100vw, 1890px\" \/><\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading\">Choose Actions<\/h2>\n<p>Under the Choose Actions section (1), click on the + button (2) and Add action (3).\u00a0 A pop-up menu with all the available actions will be displayed.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16943 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png\" alt=\"Add action section. \" width=\"1891\" height=\"1001\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3.png 1891w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1024x542.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-1536x813.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs3-360x191.png 360w\" sizes=\"(max-width: 1891px) 100vw, 1891px\" \/><\/p>\n<p>From all available actions, search for (1) and select\u00a0<strong>Add user email Send as <\/strong>(2) under the<strong>\u00a0Users<\/strong>\u00a0tab.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16944 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs4.png\" alt=\"Search and select the &quot;Add user email Send as&quot; action option. \" width=\"1891\" height=\"999\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs4.png 1891w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs4-300x158.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs4-1024x541.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs4-768x406.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs4-1536x811.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs4-360x190.png 360w\" sizes=\"(max-width: 1891px) 100vw, 1891px\" \/><\/p>\n<p>The\u00a0<strong>Add user email Send as<\/strong> action will be added to the node section. Double-click on the action node to open the action\u2019s configuration section.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16945 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs5.png\" alt=\"Action's node is added to to workflow.\" width=\"1888\" height=\"1001\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs5.png 1888w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs5-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs5-1024x543.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs5-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs5-1536x814.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs5-360x191.png 360w\" sizes=\"(max-width: 1888px) 100vw, 1888px\" \/><\/p>\n<p>In the next step, configure the email address and the signature that will be assigned to it, see steps below.<\/p>\n<h3>Add user email Send as<\/h3>\n<p>First add user email Send as (1-2), Define Emails Template (3), use available email elements to do so (4-5), if applicable, create a custom variable of your choice by typing into the variable field and clicking on<strong> \u2018+\u2019.<\/strong><\/p>\n<p>Scroll down the section (6) to see more information.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16946 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs6.png\" alt=\"Email address template defining section. \" width=\"1884\" height=\"1000\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs6.png 1884w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs6-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs6-1024x544.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs6-768x408.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs6-1536x815.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs6-360x191.png 360w\" sizes=\"(max-width: 1884px) 100vw, 1884px\" \/><\/p>\n<p>See Example preview (1) before moving on to the next stage.<\/p>\n<p>Carefully review the <strong>Warning<\/strong> message (2).<\/p>\n<p><strong>Make sure that used email exist. Tip: You can add it using &#8220;Add user email alias&#8221; action.<\/strong><\/p>\n<p><strong><em>NOTE: Please note that an alternative email address (alias) used for add send as an email signature must already exist. If not, <\/em> <em>the workflow will fail.<\/em><\/strong><\/p>\n<p><strong><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-users-email-aliases-in-bulk-via-workflow\/\" target=\"_blank\" rel=\"noopener\">This post<\/a> explains how to set up a user email alias address.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16947 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs7.png\" alt=\"Defined email template preview as an examples. \" width=\"1883\" height=\"993\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs7.png 1883w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs7-300x158.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs7-1024x540.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs7-768x405.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs7-1536x810.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs7-360x190.png 360w\" sizes=\"(max-width: 1883px) 100vw, 1883px\" \/><\/p>\n<h3>Add Send as signature<\/h3>\n<p>Move on to Signature section (1), , if applicable, use Template variables (for signature name and content) (2).<\/p>\n<p>Name the signature (3) and set Reply to option (4) if needed.<\/p>\n<p>Set default (5) and Treat as alias (6) &#8211; optional.<\/p>\n<p>Create the signature by using a Pick template (7), or create one by using HTML editor &#8211;<em> Show to HTML editor <\/em>(9).<\/p>\n<p>Show preview (8) allows to visualize the signature for a particular user in the domain.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16948 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs8.png\" alt=\"Send as email signature creation section. \" width=\"1883\" height=\"1000\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs8.png 1883w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs8-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs8-1024x544.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs8-768x408.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs8-1536x816.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs8-360x191.png 360w\" sizes=\"(max-width: 1883px) 100vw, 1883px\" \/><\/p>\n<p>When ready, click outside the signature creating window to exit it.<\/p>\n<p>Next, <strong>Send approval request <\/strong>(1) for review to Security Officer. Confirm to proceed (2).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16949 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs9.png\" alt=\"&quot;Send approval request&quot; and &quot;Confirm&quot; button are displayed. \" width=\"1888\" height=\"996\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs9.png 1888w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs9-300x158.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs9-1024x540.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs9-768x405.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs9-1536x810.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs9-360x190.png 360w\" sizes=\"(max-width: 1888px) 100vw, 1888px\" \/><\/p>\n<h2>Security Officer Review<\/h2>\n<p>After sending the request for review, the <strong>Security Officer<\/strong> has to approve the request. They will receive an email that will lead them to the approval page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16940 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs10.png\" alt=\"Email notification sent to Security Officers.\" width=\"1808\" height=\"987\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs10.png 1808w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs10-300x164.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs10-1024x559.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs10-768x419.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs10-1536x839.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs10-360x197.png 360w\" sizes=\"(max-width: 1808px) 100vw, 1808px\" \/><\/p>\n<p><em>Note: If the\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a>\u00a0option is enabled, an email is not being sent to Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away.\u00a0<\/em><\/p>\n<h2 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Result<\/h2>\n<p>Once approved, the workflow will run.<\/p>\n<p>The status of the request can be viewed in details under Workflow (1 -2). The Details (3) icon on the right side of the workflow record allows to view it in detail.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16939 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs12.png\" alt=\"Workflow details section.\" width=\"1583\" height=\"838\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs12.png 1583w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs12-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs12-1024x542.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs12-768x407.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs12-1536x813.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs12-360x191.png 360w\" sizes=\"(max-width: 1583px) 100vw, 1583px\" \/><\/p>\n<p>Once the workflow job status is displayed as <strong>Done<\/strong>, new Send as Email signatures will be created for users.<\/p>\n<p>A newly set up Send as email signature will populate by default in the email creation window in Gmail. If not set up by default, an alternative email suggestion appears once clicking on the dropdown arrow:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16938 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs13.png\" alt=\"An email alias signature in Gmail. \" width=\"1621\" height=\"831\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs13.png 1621w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs13-300x154.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs13-1024x525.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs13-768x394.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs13-1536x787.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/SendAs13-360x185.png 360w\" sizes=\"(max-width: 1621px) 100vw, 1621px\" \/><\/p>\n<p>The relevant email address can see selected and will appear in the new message wizard along with the designated email signature.<\/p>\n<h2>Related posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\/\" target=\"_blank\" rel=\"noopener\">Modify Gmail Signature to Google Workspace Users in Bulk<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/adding-the-title-of-the-users-to-gmail-signatures-automatically\/\" target=\"_blank\" rel=\"noopener\">Adding the Title of the Users to Gmail Signatures Automatically<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-users-email-aliases-in-bulk-via-workflow\/\" target=\"_blank\" rel=\"noopener\">Set Users\u2019 Email Aliases in Bulk via Workflow with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow\u00a0allows a\u00a0Google Workspace Admin\u00a0or\/and\u00a0Delegated Auditor to add users\u2019 send as email signatures in bulk. You can achieve this with a few simple steps outlined below. Create Workflow First, create a workflow, and navigate to\u00a0Flow &gt; Create workflow. Define Workflow Type section will be displayed. Name\u00a0\u2013 enter a name for the workflow Description \u2013 a [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23,20],"glossaries":[],"doc_tag":[27],"class_list":["post-7388","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-06","word_count":688,"total_views":"2111","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT 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