{"id":7388,"date":"2023-05-02T12:47:05","date_gmt":"2023-05-02T11:47:05","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7388"},"modified":"2024-03-08T14:56:36","modified_gmt":"2024-03-08T14:56:36","password":"","slug":"add-users-send-as-email-signature-in-bulk-via-workflow-with-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-users-send-as-email-signature-in-bulk-via-workflow-with-gat-flow\/","title":{"rendered":"Add Users&#8217; Send as Email Signature in Bulk via Workflow with GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a>\u00a0allows a\u00a0<a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admin<\/a>\u00a0or\/and\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditor<\/a> to add users\u2019 send as email signatures in bulk.<\/p>\n<p>You can achieve this with a few simple steps outlined below.<\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Step 1.<\/h2>\n<p>First, create a workflow, and navigate to\u00a0<strong>Flow &gt; Create workflow<\/strong>.<strong><br \/>\n<\/strong><\/p>\n<p>Next, fill in the details:<\/p>\n<ul>\n<li>Name \u2013 enter a name for the workflow<\/li>\n<li>Type \u2013 select the type of workflow you want to use (<strong>Modify<\/strong>\u00a0in this example)<\/li>\n<li>Next \u2013 click to proceed<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-7389 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-1-1024x589.png\" alt=\"Step 1. Creating a workflow\" width=\"800\" height=\"460\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-1-1024x589.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-1-300x173.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-1-768x442.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-1-360x207.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-1-1536x884.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-1.png 1776w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading\">Step 2.<\/h2>\n<p>In the next step, search for a user. Select a single user or multiple users\u2019 accounts where the actions will be applied.<\/p>\n<p>Search and add the users via<strong>\u00a0Search<\/strong>\u00a0for a user, group, org. unit, or classroom or import them.<\/p>\n<p><img decoding=\"async\" class=\"jetpack-lazy-image jetpack-lazy-image--handled alignnone wp-image-7258 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Select-users-1024x678.png\" sizes=\"(max-width: 800px) 100vw, 800px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Select-users-1024x678.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Select-users-300x199.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Select-users-768x509.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Select-users-360x238.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Select-users-1536x1017.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Select-users.png 1810w\" alt=\"Step 2. Searching for a user\" width=\"800\" height=\"530\" data-lazy-loaded=\"1\" \/><\/p>\n<p>Once users are selected, click on\u00a0<strong>Proceed to actions<\/strong>.<\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading\">Step 3.<\/h2>\n<p>Then, to choose actions, click on the\u00a0<strong>(+) button<\/strong>\u00a0and search for the action.<\/p>\n<p><img decoding=\"async\" class=\"jetpack-lazy-image jetpack-lazy-image--handled alignnone wp-image-7261 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png\" sizes=\"(max-width: 800px) 100vw, 800px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-300x178.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-768x456.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-360x214.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1536x913.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action.png 1622w\" alt=\"Step 3. Choosing actions\" width=\"800\" height=\"476\" data-lazy-loaded=\"1\" \/><\/p>\n<p>Next, you will see all the options available, thus search and select the below action:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7986\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-as-new-1024x323.png\" alt=\"\" width=\"800\" height=\"252\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-as-new-1024x323.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-as-new-300x95.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-as-new-768x242.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-as-new-360x114.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-as-new.png 1458w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>In the next step, configure the email address and the signature that will be assigned to it:<\/p>\n<ul>\n<li>select the domain<\/li>\n<li>set up an email template from the available variables<\/li>\n<li>create a custom variable of your choice by typing into the variable field and clicking on<strong> \u2018+\u2019<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone  wp-image-9743\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-As-1.png\" alt=\"\" width=\"806\" height=\"219\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-As-1.png 1593w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-As-1-300x82.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-As-1-1024x278.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-As-1-768x209.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-As-1-1536x418.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Send-As-1-360x98.png 360w\" sizes=\"(max-width: 806px) 100vw, 806px\" \/><\/p>\n<ul>\n<li>name the signature (1)<\/li>\n<li><strong>Set up as default <\/strong>&#8211; set it by default if applicable (2)<\/li>\n<li>create the signature by using a template &#8211; <strong>Pick Template<\/strong>, or creator one by using a classic or HTML editor &#8211; <strong><em>Back to classic editor\/ Switch to HTML editor <\/em>(3)<\/strong><\/li>\n<li><strong>Show preview<\/strong> button (3) allows to visualize the signature for a particular user in the domain<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7989\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Preview-template-1024x850.png\" alt=\"\" width=\"800\" height=\"664\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Preview-template-1024x850.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Preview-template-300x249.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Preview-template-768x638.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Preview-template-360x299.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Preview-template-1536x1275.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Preview-template.png 1550w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>When ready, click on <strong>Send approval request<\/strong> button (4).<\/p>\n<p><em>NOTE: Please note that an alternative email address (alias) used for add send as an email signature must already exist. If not, <\/em> <em>the workflow will fail and the below error message will appear:<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7392 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Not-exists.png\" alt=\"Error message\" width=\"539\" height=\"142\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Not-exists.png 539w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Not-exists-300x79.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Not-exists-360x95.png 360w\" sizes=\"(max-width: 539px) 100vw, 539px\" \/><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-users-email-aliases-in-bulk-via-workflow\/\" target=\"_blank\" rel=\"noopener\">This post<\/a> explains how to set up a user email alias address.<\/p>\n<h3>Show preview<\/h3>\n<p>When Send as email signature is configured, you can preview by selecting a particular user of your domain and visualize how the signature will look like then the workflow will be executed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7990\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-1024x456.png\" alt=\"\" width=\"800\" height=\"356\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-1024x456.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-768x342.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-360x160.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview.png 1190w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>The template will be showing a real user&#8217;s example:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7991\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-2.png\" alt=\"\" width=\"824\" height=\"399\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-2.png 824w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-2-300x145.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-2-768x372.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Template-preview-2-360x174.png 360w\" sizes=\"(max-width: 824px) 100vw, 824px\" \/><\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Step 4.<\/h2>\n<p>After sending the request for review, the <strong>Security Officer<\/strong> has to approve the request. They will receive an email that will lead them to the approval page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7397 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-5-e1682676838549-1024x652.png\" alt=\"Security Officer's approval\" width=\"800\" height=\"509\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-5-e1682676838549-1024x652.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-5-e1682676838549-300x191.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-5-e1682676838549-768x489.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-5-e1682676838549-360x229.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-5-e1682676838549-1536x979.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-5-e1682676838549.png 1678w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><em>Note: If the\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a>\u00a0option is enabled, an email is not being sent to Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away.\u00a0<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"jetpack-lazy-image jetpack-lazy-image--handled alignnone wp-image-7251 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Pre-approve-e1681478515890.png\" sizes=\"(max-width: 576px) 100vw, 576px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Pre-approve-e1681478515890.png 576w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Pre-approve-e1681478515890-300x111.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Pre-approve-e1681478515890-360x134.png 360w\" alt=\"Pre-approved workflow confirmation\" width=\"576\" height=\"214\" data-lazy-loaded=\"1\" \/><\/p>\n<h2 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Result<\/h2>\n<p>Once approved, the workflow will run.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7398 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-6-e1682677210574-1024x179.png\" alt=\"Approved workflow\" width=\"800\" height=\"140\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-6-e1682677210574-1024x179.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-6-e1682677210574-300x52.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-6-e1682677210574-768x134.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-6-e1682677210574-360x63.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-6-e1682677210574-1536x268.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-6-e1682677210574.png 1793w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Finally, a new send as an email signature exists.<\/p>\n<p>A newly set up send as email signature by default will populate in the email creation window.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7399\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-7.png\" alt=\"Project final step\" width=\"507\" height=\"497\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-7.png 1012w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-7-300x294.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-7-768x754.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-7-360x353.png 360w\" sizes=\"(max-width: 507px) 100vw, 507px\" \/><\/p>\n<p>If not set up by default, an alternative email suggestion appears once clicking on the dropdown arrow:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7400\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-8.png\" alt=\"An alternative email suggestion\" width=\"516\" height=\"154\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-8.png 757w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-8-300x90.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Send-as-8-360x107.png 360w\" sizes=\"(max-width: 516px) 100vw, 516px\" \/><\/p>\n<p>The relevant email address can see selected and will appear in the new message wizard along with the designated email signature.<\/p>\n<h2>Related posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk\/\" target=\"_blank\" rel=\"noopener\">Modify Gmail Signature to Google Workspace Users in Bulk<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/adding-the-title-of-the-users-to-gmail-signatures-automatically\/\" target=\"_blank\" rel=\"noopener\">Adding the Title of the Users to Gmail Signatures Automatically<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-users-email-aliases-in-bulk-via-workflow\/\" target=\"_blank\" rel=\"noopener\">Set Users\u2019 Email Aliases in Bulk via Workflow with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow\u00a0allows a\u00a0Google Workspace Admin\u00a0or\/and\u00a0Delegated Auditor to add users\u2019 send as email signatures in bulk. You can achieve this with a few simple steps outlined below. Step 1. First, create a workflow, and navigate to\u00a0Flow &gt; Create workflow. Next, fill in the details: Name \u2013 enter a name for the workflow Type \u2013 select the [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23,20],"glossaries":[],"doc_tag":[27],"class_list":["post-7388","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":512,"total_views":"2007","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Add Users&#039; Send as Email Signature in Bulk via Workflow with GAT Flow<\/title>\n<meta name=\"description\" content=\"Google Workspace Admin\u00a0or\u00a0Delegated Auditor can add users\u2019 send as email signatures in bulk using GAT Flow following steps outlined below.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-users-send-as-email-signature-in-bulk-via-workflow-with-gat-flow\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta 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