{"id":7608,"date":"2023-05-29T16:31:32","date_gmt":"2023-05-29T15:31:32","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7608"},"modified":"2023-05-29T16:32:06","modified_gmt":"2023-05-29T15:32:06","password":"","slug":"clear-users-email-aliases-in-bulk-via-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/clear-users-email-aliases-in-bulk-via-gat-flow\/","title":{"rendered":"Clear Users&#8217; Email Aliases in Bulk via GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a>\u00a0allows a\u00a0<a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admin<\/a>\u00a0or\/and\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditor<\/a> to set up users\u2019 email aliases in bulk. They can clear users&#8217; email aliases in bulk too to revert setting up action.<\/p>\n<p>You can delete the user&#8217;s alternative email address with a few simple steps outlined below.<\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Step 1.<\/h2>\n<p>First, create a workflow, and navigate to\u00a0<strong>Flow &gt; Create workflow<\/strong>.<strong><br \/>\n<\/strong><\/p>\n<p>Next, fill in the details:<\/p>\n<ul>\n<li>Name \u2013 enter a name for the workflow<\/li>\n<li>Type \u2013 select the type of workflow you want to use (<strong>Modify<\/strong>\u00a0in this example)<\/li>\n<li>Next \u2013 click to proceed<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-7609 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-1-1024x541.png\" alt=\"Step 1. Creating a workflow\" width=\"800\" height=\"423\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-1-1024x541.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-1-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-1-768x406.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-1-360x190.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-1-1536x812.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-1.png 1742w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading\">Step 2.<\/h2>\n<p>In the next step, search for a user. Select a single user or multiple users\u2019 accounts where the actions will be applied.<\/p>\n<p>Search and add the users via<strong>\u00a0Search<\/strong>\u00a0for a user, group, org. unit, or classroom or import them.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-7610 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-1024x586.png\" alt=\"Step 2. Searching for a user\" width=\"800\" height=\"458\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-1024x586.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-300x172.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-768x440.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-360x206.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-1536x879.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2.png 1738w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Once users are selected, click on\u00a0<strong>Proceed to actions<\/strong>.<\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading\">Step 3.<\/h2>\n<p>Then, to choose actions, click on the\u00a0<strong>(+) button<\/strong>\u00a0and search for the action.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-7261 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png\" alt=\"Step 3. Choosing actions\" width=\"800\" height=\"476\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-300x178.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-768x456.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-360x214.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1536x913.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action.png 1622w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Next, you will see all the options available, search and select the below action <strong>Clear user aliases<\/strong>:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7611 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-3-1024x216.png\" alt=\"Selecting action &quot;Clear user aliases&quot;\" width=\"800\" height=\"169\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-3-1024x216.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-3-300x63.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-3-768x162.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-3-360x76.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-3.png 1435w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>The selected action will appear in the workflow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7612 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-4-1024x659.png\" alt=\"Action &quot;Clear user aliases&quot; appeared\" width=\"800\" height=\"515\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-4-1024x659.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-4-300x193.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-4-768x494.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-4-360x232.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-4.png 1529w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Once ready,\u00a0<strong>Send approval request<\/strong>.<\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Step 4.<\/h2>\n<p>Last, after sending, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7615 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-6-1024x668.png\" alt=\"Approval request email\" width=\"800\" height=\"522\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-6-1024x668.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-6-300x196.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-6-768x501.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-6-360x235.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-6.png 1257w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><em>Note: If the\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a>\u00a0option is enabled, an email is not being sent to Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away.\u00a0<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"jetpack-lazy-image jetpack-lazy-image--handled alignnone wp-image-7251 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Pre-approve-e1681478515890.png\" sizes=\"(max-width: 576px) 100vw, 576px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Pre-approve-e1681478515890.png 576w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Pre-approve-e1681478515890-300x111.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Pre-approve-e1681478515890-360x134.png 360w\" alt=\"Pre-approved workflow confirmation\" width=\"576\" height=\"214\" data-lazy-loaded=\"1\" \/><\/p>\n<h2 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Result<\/h2>\n<p>Once approved, the workflow will run.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7613 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-5-1024x196.png\" alt=\"Result - the approved workflow\" width=\"800\" height=\"153\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-5-1024x196.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-5-300x57.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-5-768x147.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-5-360x69.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-5-1536x293.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-5.png 1723w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>As a result, the Admin cleared out alternative email addresses (email aliases).<\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-users-email-aliases-in-bulk-via-workflow\/\">Set Users\u2019 Email Aliases in Bulk via Workflow with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Remove User Email Filters for Several Users in Bulk via GAT Flow<\/a><\/li>\n<li>\n<div>\n<div class=\"LinkSuggestion__LinkSuggestionWrapper-sc-1gewdgc-0 jVpUkX yoast-link-suggestion__wrapper\">\n<div class=\"LinkSuggestion__LinkContainer-sc-1gewdgc-3 fdqkvP yoast-link-suggestion__container\"><a class=\"LinkSuggestion__Link-sc-1gewdgc-4 cLBplk\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/manage-google-groups-in-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Manage Google Groups in GAT Flow<\/a><\/div>\n<\/div>\n<\/div>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow\u00a0allows a\u00a0Google Workspace Admin\u00a0or\/and\u00a0Delegated Auditor to set up users\u2019 email aliases in bulk. They can clear users&#8217; email aliases in bulk too to revert setting up action. You can delete the user&#8217;s alternative email address with a few simple steps outlined below. Step 1. First, create a workflow, and navigate to\u00a0Flow &gt; Create workflow. [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23],"glossaries":[],"doc_tag":[27],"class_list":["post-7608","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_tag-gat-flow"],"year_month":"2026-04","word_count":289,"total_views":"970","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Clear Users&#039; 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