{"id":7608,"date":"2023-05-29T16:31:32","date_gmt":"2023-05-29T15:31:32","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7608"},"modified":"2026-07-01T14:03:32","modified_gmt":"2026-07-01T13:03:32","password":"","slug":"clear-users-email-aliases-in-bulk-via-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/clear-users-email-aliases-in-bulk-via-gat-flow\/","title":{"rendered":"Clear Users&#8217; Email Aliases in Bulk via GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a>\u00a0allows a\u00a0<a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admin<\/a>\u00a0or\/and\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditor<\/a> to set up users\u2019 email aliases in bulk. They can clear users&#8217; email aliases in bulk too to revert setting up action.<\/p>\n<p>You can delete the user&#8217;s alternative email address with a few simple steps outlined below.<\/p>\n<h2 id=\"create-workflow\" class=\"betterdocs-content-heading betterdocs-content-heading\">Create workflow<\/h2>\n<p>First, create a workflow, and navigate to\u00a0<strong>Flow &gt; Create workflow<\/strong>.<strong><br \/>\n<\/strong><\/p>\n<p>Next, fill in the details:<\/p>\n<ul>\n<li>Name \u2013 enter a name for the workflow<\/li>\n<li>Type \u2013 select the type of workflow you want to use (<strong>Modify<\/strong>\u00a0in this example)<\/li>\n<li>Next \u2013 click to proceed<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-17851 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_39_08.png\" alt=\"Creating a workflow for clearing user aliases\" width=\"1586\" height=\"948\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_39_08.png 1586w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_39_08-300x179.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_39_08-1024x612.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_39_08-768x459.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_39_08-1536x918.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_39_08-360x215.png 360w\" sizes=\"(max-width: 1586px) 100vw, 1586px\" \/><\/p>\n<h2 id=\"search-for-a-user\" class=\"betterdocs-content-heading betterdocs-content-heading\">Search for a user<\/h2>\n<p>In the next step, search for a user. Select a single user or multiple users\u2019 accounts where the actions will be applied.<\/p>\n<p>Search and add the users via<strong>\u00a0Search<\/strong>\u00a0for a user, group, org. unit, or classroom or import them.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17853 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_43_04.png\" alt=\"Step 2. Searching for a user\" width=\"1586\" height=\"961\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_43_04.png 1586w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_43_04-300x182.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_43_04-1024x620.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_43_04-768x465.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_43_04-1536x931.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_43_04-360x218.png 360w\" sizes=\"(max-width: 1586px) 100vw, 1586px\" \/><\/p>\n<p>Once users are selected, click on\u00a0<strong>Proceed to actions<\/strong>.<\/p>\n<h2 id=\"choose-action-create-gmail-label\" class=\"betterdocs-content-heading betterdocs-content-heading\">Choose action: Clear user aliases<\/h2>\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-17520 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31.png\" alt=\"Adding actions to a workflow\" width=\"1589\" height=\"1015\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31.png 1589w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-300x192.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-1024x654.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-768x491.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-1536x981.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/11\/2026-06-17-13_11_31-360x230.png 360w\" sizes=\"(max-width: 1589px) 100vw, 1589px\" \/><\/p>\n<p>Next, you will see all the options available, search and select the below action <strong>Clear user aliases<\/strong>:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17855 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_45_16-1.png\" alt=\"Selecting action &quot;Clear user aliases&quot;\" width=\"1584\" height=\"958\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_45_16-1.png 1584w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_45_16-1-300x181.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_45_16-1-1024x619.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_45_16-1-768x464.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_45_16-1-1536x929.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_45_16-1-360x218.png 360w\" sizes=\"(max-width: 1584px) 100vw, 1584px\" \/><\/p>\n<p>Once ready,\u00a0<strong>Send approval request<\/strong>.<\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Approval Request<\/h2>\n<p>Last, after sending, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17856\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_54_52.png\" alt=\"\" width=\"1159\" height=\"748\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_54_52.png 1159w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_54_52-300x194.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_54_52-1024x661.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_54_52-768x496.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_54_52-360x232.png 360w\" sizes=\"(max-width: 1159px) 100vw, 1159px\" \/><\/p>\n<p><em>Note: If the\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a>\u00a0option is enabled, an email is not being sent to Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away.\u00a0<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-17857\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_56_41.png\" alt=\"\" width=\"1582\" height=\"712\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_56_41.png 1582w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_56_41-300x135.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_56_41-1024x461.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_56_41-768x346.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_56_41-1536x691.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_56_41-360x162.png 360w\" sizes=\"(max-width: 1582px) 100vw, 1582px\" \/><\/p>\n<h2 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Result<\/h2>\n<p>Once approved, the workflow will run.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-17858 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_59_06.png\" alt=\"Result - the approved workflow\" width=\"1569\" height=\"734\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_59_06.png 1569w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_59_06-300x140.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_59_06-1024x479.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_59_06-768x359.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_59_06-1536x719.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/2026-07-01-13_59_06-360x168.png 360w\" sizes=\"(max-width: 1569px) 100vw, 1569px\" \/><\/p>\n<p>As a result, the Admin cleared out alternative email addresses (email aliases).<\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-users-email-aliases-in-bulk-via-workflow\/\">Set Users\u2019 Email Aliases in Bulk via Workflow with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Remove User Email Filters for Several Users in Bulk via GAT Flow<\/a><\/li>\n<li>\n<div>\n<div class=\"LinkSuggestion__LinkSuggestionWrapper-sc-1gewdgc-0 jVpUkX yoast-link-suggestion__wrapper\">\n<div class=\"LinkSuggestion__LinkContainer-sc-1gewdgc-3 fdqkvP yoast-link-suggestion__container\"><a class=\"LinkSuggestion__Link-sc-1gewdgc-4 cLBplk\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/manage-google-groups-in-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Manage Google Groups in GAT Flow<\/a><\/div>\n<\/div>\n<\/div>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow\u00a0allows a\u00a0Google Workspace Admin\u00a0or\/and\u00a0Delegated Auditor to set up users\u2019 email aliases in bulk. They can clear users&#8217; email aliases in bulk too to revert setting up action. You can delete the user&#8217;s alternative email address with a few simple steps outlined below. Create workflow First, create a workflow, and navigate to\u00a0Flow &gt; Create workflow. [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23],"glossaries":[],"doc_tag":[27],"class_list":["post-7608","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_tag-gat-flow"],"year_month":"2026-07","word_count":292,"total_views":"1075","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.9 (Yoast SEO v27.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Clear Users&#039; 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