{"id":7617,"date":"2023-05-29T16:30:20","date_gmt":"2023-05-29T15:30:20","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7617"},"modified":"2023-08-01T15:35:37","modified_gmt":"2023-08-01T14:35:37","password":"","slug":"share-primary-google-calendars-with-external-users-via-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/share-primary-google-calendars-with-external-users-via-gat-flow\/","title":{"rendered":"Share Primary Google Calendars with External Users via GAT Flow"},"content":{"rendered":"<p>In <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a>, <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> <strong>Admins<\/strong> and\/ or <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditors<\/a> can share primary Calendars with external emails or well-known internal emails, so others can automatically see a given user&#8217;s Calendar(s).<\/p>\n<p>You can perform this action on a single account(s) or in bulk by selecting multiple users for the workflow.<\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Step 1.<\/h2>\n<p>First, create a workflow, and navigate to\u00a0<strong>Flow &gt; Create workflow<\/strong>.<strong><br \/>\n<\/strong><\/p>\n<p>Next, fill in the details:<\/p>\n<ul>\n<li>Name \u2013 enter a name for the workflow<\/li>\n<li>Type \u2013 select the type of workflow you want to use (<strong>Modify<\/strong>\u00a0in this example)<\/li>\n<li>Next \u2013 click to proceed<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-large wp-image-7618\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-1-1024x539.png\" alt=\"\" width=\"800\" height=\"421\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-1-1024x539.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-1-300x158.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-1-768x404.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-1-360x189.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-1-1536x808.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-1.png 1741w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading\">Step 2.<\/h2>\n<p>In the next step, search for a user. Select a single user or multiple users\u2019 accounts where the actions will be applied.<\/p>\n<p>Search and add the users via<strong>\u00a0Search<\/strong>\u00a0for a user, group, org. unit, or classroom or import them.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-7610\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-1024x586.png\" alt=\"\" width=\"800\" height=\"458\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-1024x586.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-300x172.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-768x440.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-360x206.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2-1536x879.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Clear-aliases-2.png 1738w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Once users are selected, click on\u00a0<strong>Proceed to actions<\/strong>.<\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading\">Step 3.<\/h2>\n<p>Then, to choose actions, click on the\u00a0<strong>(+) button<\/strong>\u00a0and search for the action.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-7261\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png\" alt=\"\" width=\"800\" height=\"476\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-300x178.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-768x456.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-360x214.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1536x913.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action.png 1622w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Next, you will see all the options available, search and select the below action\u00a0<strong>Share user primary calendar:<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7621\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-2-1024x192.png\" alt=\"\" width=\"800\" height=\"150\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-2-1024x192.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-2-300x56.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-2-768x144.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-2-360x68.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-2.png 1439w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>The selected action will appear in the workflow.<\/p>\n<p>Enter the email address of the external user or group.<\/p>\n<p>Next, select the permissions you wish to give the external user to your local users&#8217; primary Calendars.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7622\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-3-1024x685.png\" alt=\"\" width=\"800\" height=\"535\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-3-1024x685.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-3-300x201.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-3-768x514.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-3-360x241.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-3.png 1422w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Once ready,\u00a0<strong>Send approval request<\/strong>.<\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Step 4.<\/h2>\n<p>Last, after sending, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7624\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-4-1024x651.png\" alt=\"\" width=\"800\" height=\"509\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-4-1024x651.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-4-300x191.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-4-768x488.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-4-360x229.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-4.png 1259w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Result<\/h2>\n<p>Once approved by the Security Officer, the workflow will run.<\/p>\n<p>As a result, an external user(s) will receive an email notification that the local user(s) wanted to share their primary Calendar with &#8216;Free\/Busy reader permissions.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7626\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-5-1024x363.png\" alt=\"\" width=\"800\" height=\"284\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-5-1024x363.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-5-300x106.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-5-768x272.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-5-360x128.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/05\/Share-cal-externally-5.png 1276w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2>Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/share-users-primary-calendar-to-specific-users-and-groups\/\" target=\"_blank\" rel=\"noopener\">Share Primary Google Calendar with Specific Users and Groups<\/a><\/li>\n<li><a class=\"LinkSuggestion__Link-sc-1gewdgc-4 cLBplk\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-sharing-permissions-of-users-calendars-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Remove Sharing Permissions of Users&#8217; Google Calendars with GAT Flow<\/a><\/li>\n<li><a class=\"LinkSuggestion__Link-sc-1gewdgc-4 cLBplk\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-users-and-groups-from-user-calendar\/\" target=\"_blank\" rel=\"noopener\">Remove Users and Groups from the User&#8217;s Calendar with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>In GAT Flow, Google Workspace Admins and\/ or Delegated Auditors can share primary Calendars with external emails or well-known internal emails, so others can automatically see a given user&#8217;s Calendar(s). You can perform this action on a single account(s) or in bulk by selecting multiple users for the workflow. Step 1. First, create a workflow, [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23],"glossaries":[],"doc_tag":[27],"class_list":["post-7617","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_tag-gat-flow"],"year_month":"2026-04","word_count":311,"total_views":"1034","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Share Primary Google Calendars with External Users via GAT Flow - 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