{"id":7628,"date":"2023-06-16T15:32:20","date_gmt":"2023-06-16T14:32:20","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7628"},"modified":"2023-08-08T09:39:52","modified_gmt":"2023-08-08T08:39:52","password":"","slug":"best-practices-gat","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/best-practices-gat\/","title":{"rendered":"Google Workspace Admin Best Practices in GAT Suite"},"content":{"rendered":"<p>There are many different ways <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace<\/a> admin can set up Google domain to efficiently protect against possible threats and prevent data loss.<\/p>\n<p>The <a href=\"https:\/\/gatlabs.com\/\" target=\"_blank\" rel=\"noopener\">GAT Suite<\/a> of tools specializes in Security Management and Data Loss Prevention.<\/p>\n<p>GAT requires very little setup on installation, but here are a list of some popular actions and best practices you can take as the administrator, to better optimize your domain for DLP.<\/p>\n<h2>Best Practices List<\/h2>\n<ul>\n<li>Generate a monthly report on the extensions your employees are installing<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/chromebook-chrome-extensions-auditing\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/chromebook-chrome-extensions-auditing\/&amp;source=gmail&amp;ust=1685448922071000&amp;usg=AOvVaw1Nw3-Ol6xsLR2iZGuy3kb8\">Chrome extensions audit<\/a><\/li>\n<li>Restrict users from downloading potentially malicious file types<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-report-and-remove-files-downloaded-by-users\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-report-and-remove-files-downloaded-by-users\/&amp;source=gmail&amp;ust=1685448922071000&amp;usg=AOvVaw1uH1n7fc_lckc8c9qCUtdL\">Report and remove file downloads\u00a0<\/a><\/li>\n<li>Setting up alerts for when racial\/homophobic language is used (and take a screenshot)<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/configuration-settings-options-available-in-gat-shield-for-alert-rules\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/configuration-settings-options-available-in-gat-shield-for-alert-rules\/&amp;source=gmail&amp;ust=1685448922071000&amp;usg=AOvVaw3geK2FZmLQNXDpdHz1BV35\">Configuring settings for Alert Rules<\/a><\/li>\n<li>Categorize sites with tags so you can see at-a-glance if employees are working<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/auditing-in-gat-shield-with-site-urls-and-browsing-tags\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/auditing-in-gat-shield-with-site-urls-and-browsing-tags\/&amp;source=gmail&amp;ust=1685448922071000&amp;usg=AOvVaw1Ty4oGJEG0FzEjxhnqFks0\">Auditing sites with browsing tags<\/a><\/li>\n<li>Set up an alert for when Two Factor Authentication is disabled<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/alert-when-2fa-is-disabled-for-any-user-in-your-google-domain\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/alert-when-2fa-is-disabled-for-any-user-in-your-google-domain\/&amp;source=gmail&amp;ust=1685448922071000&amp;usg=AOvVaw1EcF7-NFQLm2sbcCURFVVN\">Alert when 2FA is disabled for any reason<\/a><\/li>\n<li>Set up document tracking for docs containing sensitive data<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-track-visitors-and-editors-of-specific-documents\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-track-visitors-and-editors-of-specific-documents\/&amp;source=gmail&amp;ust=1685448922071000&amp;usg=AOvVaw3nfw36-leGyZu_mVQ-LwXA\">Track visitors and editors of specific documents<\/a><\/li>\n<li>Set up policies for applications allowed on the domain<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/audit-and-policy-for-google-workspace-apps\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/audit-and-policy-for-google-workspace-apps\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw2aLCa3aCZV_qyMsTmFbrd-\">Policies for Google Workspace apps<\/a><\/li>\n<li>Create copies of externally owned files<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/listing-of-all-files-shared-into-the-domain\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw2WYVpUjxxbY4dBqbI_uXRp\">List all externally owned files<\/a><\/li>\n<li>Remove public access to files (automatically after being shared)<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-public-and-public-with-link-permissions-from-google-drive-files\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-public-and-public-with-link-permissions-from-google-drive-files\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw3I4Eh8QrkaH3koXRguAFn9\">Remove public and public-with-link permissions from Google Drive Files<\/a><\/li>\n<li>Remove files shares to personal accounts<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-all-files-shared-to-gmail-accounts-and-remove-them\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-all-files-shared-to-gmail-accounts-and-remove-them\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw2BRdhkBPe6Ifd_JK5zmzUC\">Find all files shared to Gmail accounts and remove them<\/a><\/li>\n<li>Monitoring User Logins<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/monitoring-google-cloud-login-behaviour\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/monitoring-google-cloud-login-behaviour\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw0qslVVRvUCogLUUGxstRfa\">Monitoring Google Cloud login behaviour<\/a><\/li>\n<li>Find out who&#8217;s missing their meetings<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-meet-with-no-organizers-present\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-meet-with-no-organizers-present\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw2HJorkVOeEdV3Us-llCrC0\">Report when the Google Meet organiser is not present<\/a><\/li>\n<li>Set up alerts for Email Delegation<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/alert-for-email-delegation-from-google-users\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/alert-for-email-delegation-from-google-users\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw1rUGU-5v15X6cH7WQsBHNk\">Email delegation alert rule<\/a><\/li>\n<li>Set up alerts for new email filters<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-up-a-google-alert-when-a-new-filter-is-added-in-gmail\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-up-a-google-alert-when-a-new-filter-is-added-in-gmail\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw3kzVG5V-bsNcju-FIrBIgO\">Alert for new Gmail filter added<\/a><\/li>\n<li>Automate actions that will be taken when a user violates an alert<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-up-event-workflows-based-on-gat-alerts-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Set up event workflows based on GAT+ alerts via GAT Flow<\/a><\/li>\n<li>Force users to change their passwords every 3 months (set as a recurring workflow to run automatically)<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-change-user-passwords-in-bulk\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-change-user-passwords-in-bulk\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw3huhWUshx234wFlTNb1jDl\">Change users passwords at the next login in bulk<\/a><\/li>\n<li>Allow users access to shared drives and sensitive folders automatically, only when 2FA has been enabled (and remove access if 2FA is disabled)<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw39h3q2x4v7BHBvyCflCSt6\">Run workflows based on 2FA change<\/a><\/li>\n<li>Remove email filters regularly (automatically)<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw20gGtrEc5Dwh1yBFMT3nR5\">Remove users email filters in bulk<\/a><\/li>\n<li>Configure a set of actions to do when offboarding users (transfer files, remove app tokens, set Out of Office reply)<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/actions-available-when-offboarding-users\/\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/gatlabs.com\/knowledge\/tech-tips\/actions-available-when-offboarding-users\/&amp;source=gmail&amp;ust=1685448922072000&amp;usg=AOvVaw1KGrUCVLrcxy8D1seAUacy\">Actions available when offboarding users<\/a><\/li>\n<li>Deploy the GAT Shield extension to everyone in your organization<br \/>\n<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-deploy-gat-shield\/\" target=\"_blank\" rel=\"noopener\">Deploy GAT Shield<\/a><\/li>\n<\/ul>\n<div class=\"betterdocs-entry-content\">\n<div class=\"betterdocs-print-pdf\"><\/div>\n<div class=\"betterdocs-toc collapsible-sm toc-list-number\"><\/div>\n<\/div>\n<div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>There are many different ways Google Workspace admin can set up Google domain to efficiently protect against possible threats and prevent data loss. The GAT Suite of tools specializes in Security Management and Data Loss Prevention. GAT requires very little setup on installation, but here are a list of some popular actions and best practices [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":7797,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[17],"glossaries":[],"doc_tag":[27,26,25,24],"class_list":["post-7628","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-getting-started","doc_tag-gat-flow","doc_tag-gat-shield","doc_tag-gat-unlock","doc_tag-gat"],"year_month":"2026-04","word_count":401,"total_views":"1672","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"jgrimes","author_nicename":"jgrimes","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/jgrimes\/"},"doc_category_info":[{"term_name":"Getting Started","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/getting-started\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"},{"term_name":"GAT Shield","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-shield\/"},{"term_name":"GAT Unlock","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-unlock\/"},{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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