{"id":7765,"date":"2023-06-19T12:09:23","date_gmt":"2023-06-19T11:09:23","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7765"},"modified":"2023-08-01T14:46:45","modified_gmt":"2023-08-01T13:46:45","password":"","slug":"bulk-onboard-students","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/bulk-onboard-students\/","title":{"rendered":"Assigning Students to Different Organizational Units when Bulk Onboarding them via GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\"><strong>GAT Flow<\/strong><\/a> is a great management tool that allows <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admins<\/a> and\/or <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditors for GAT Flow<\/a> to bulk onboard students and segment them into different Organizational Units.<\/p>\n<p>This process is simple with <a href=\"https:\/\/gatlabs.com\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\"><strong>GAT Flow<\/strong><\/a> which avails importing new students and assigning them to particular Organizational Units at the same time.<\/p>\n<h2>Step 1.<\/h2>\n<p>Create a workflow by navigating to <strong>Flow &gt; Create workflow<\/strong>.<strong><br \/>\n<\/strong><\/p>\n<p>Fill in the details in the next step:<\/p>\n<ul>\n<li>Name \u2013 enter a name for the workflow<\/li>\n<li>Type \u2013 select the type of workflow you want to use: <strong>Onboarding<\/strong><\/li>\n<li>Next \u2013 click to proceed<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-large wp-image-7769\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-1-1024x486.png\" alt=\"\" width=\"800\" height=\"380\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-1-1024x486.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-1-300x142.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-1-768x365.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-1-360x171.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-1.png 1268w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2>Step 2.<\/h2>\n<p>In the next step, pick the domain that the new students will be created for and configure the email schema that will be used for all the created users.<\/p>\n<p>Next, use<strong> Import users<\/strong> button to bulk onboard students.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-7770\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-2-1024x601.png\" alt=\"\" width=\"800\" height=\"470\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-2-1024x601.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-2-300x176.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-2-768x451.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-2-360x211.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-2.png 1111w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2>Step 3.<\/h2>\n<p>Create a template of the spreadsheet by clicking on <strong>Create template<\/strong> button:<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-7772\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-3-1024x335.png\" alt=\"\" width=\"800\" height=\"262\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-3-1024x335.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-3-300x98.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-3-768x251.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-3-360x118.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-3-1536x502.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-3.png 1607w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>The template is created and can be viewed by clicking on an &#8216;eye&#8217; icon that opens a new tab with the spreadsheet.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7773\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-4-1024x280.png\" alt=\"\" width=\"800\" height=\"219\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-4-1024x280.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-4-300x82.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-4-768x210.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-4-360x99.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-4-1536x421.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-4.png 1610w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>The spreadsheet is opened in a new window and ready to be used.<\/p>\n<p><em><strong>Note:<\/strong> Please DO NOT change the template name as it may cause its validation issue.<\/em><\/p>\n<p>Enter the student&#8217;s details: First and Last names, and assign them to the particular Organizational unit.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7774\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-5-1024x161.png\" alt=\"\" width=\"800\" height=\"126\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-5-1024x161.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-5-300x47.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-5-768x121.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-5-360x57.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-5-1536x242.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-5.png 1900w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>When all is ready, close the spreadsheet.<\/p>\n<p>Go back to the <strong>GAT Flow<\/strong> console and select the newly created spreadsheet by clicking on the <strong>Select<\/strong> button:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7775\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-6-1024x272.png\" alt=\"\" width=\"800\" height=\"213\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-6-1024x272.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-6-300x80.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-6-768x204.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-6-360x95.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-6-1536x407.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-6.png 1629w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>The details are uploaded in bulk into <strong>GAT Flow<\/strong> and are currently displayed.<\/p>\n<p>You can also review and modify them at this stage.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7776\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-7-1024x631.png\" alt=\"\" width=\"800\" height=\"493\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-7-1024x631.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-7-300x185.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-7-768x473.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-7-360x222.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-7.png 1140w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Next, click on <strong>Proceed to actions<\/strong> button found at the bottom of the dashboard.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7777\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-8-1024x110.png\" alt=\"\" width=\"800\" height=\"86\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-8-1024x110.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-8-300x32.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-8-768x82.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-8-360x39.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-8-1536x164.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-8.png 1645w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2>Step 4.<\/h2>\n<p>Then, to choose actions, click on the\u00a0<strong>(+) button<\/strong>\u00a0and search for the action.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7261\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png\" alt=\"\" width=\"800\" height=\"476\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-300x178.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-768x456.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-360x214.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1536x913.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action.png 1622w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Next, you will have visibility to all the available options, where you can search and select the required actions:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7804\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-9-1024x452.png\" alt=\"\" width=\"800\" height=\"353\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-9-1024x452.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-9-300x132.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-9-768x339.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-9-360x159.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-9-1536x677.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-9.png 1703w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><em>Example: A welcome package can be sent via email to all newly onboarded students and their signature can be set in bulk.\u00a0<\/em><\/p>\n<p>The selected actions will appear in the workflow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7805\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-10-1024x645.png\" alt=\"\" width=\"800\" height=\"504\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-10-1024x645.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-10-300x189.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-10-768x484.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-10-360x227.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-10-1536x967.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-10.png 1921w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Once ready,\u00a0<strong>Send approval request<\/strong>.<\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Step 4.<\/h2>\n<p>Lastly, after sending it, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7807\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-11-1024x624.png\" alt=\"\" width=\"800\" height=\"488\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-11-1024x624.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-11-300x183.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-11-768x468.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-11-360x219.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-11.png 1327w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Result<\/h2>\n<p>Once you approve the workflow, it will run automatically.<\/p>\n<p>When the <strong>Job status<\/strong> transitions from <strong>&#8220;In progress&#8221;<\/strong> to <strong>&#8220;Done,&#8221;<\/strong> the workflow is completed, and the new students are successfully onboarded.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7808\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-12-1024x123.png\" alt=\"\" width=\"800\" height=\"96\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-12-1024x123.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-12-300x36.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-12-768x92.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-12-360x43.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-12-1536x184.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-12.png 1788w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>To review the details, click on the &#8216;eye&#8217; icon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-7810\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-13-1024x396.png\" alt=\"\" width=\"800\" height=\"309\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-13-1024x396.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-13-300x116.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-13-768x297.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-13-360x139.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Students-13.png 1511w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<div class=\"group w-full text-gray-800 dark:text-gray-100 border-b border-black\/10 dark:border-gray-900\/50 bg-gray-50 dark:bg-[#444654]\">\n<div class=\"flex p-4 gap-4 text-base md:gap-6 md:max-w-2xl lg:max-w-[38rem] xl:max-w-3xl md:py-6 lg:px-0 m-auto\">\n<div class=\"relative flex w-[calc(100%-50px)] flex-col gap-1 md:gap-3 lg:w-[calc(100%-115px)]\">\n<div class=\"flex flex-grow flex-col gap-3\">\n<div class=\"min-h-[20px] flex flex-col items-start gap-4 whitespace-pre-wrap break-words\">\n<div class=\"markdown prose w-full break-words dark:prose-invert light\">\n<p>We created the students in bulk and assigned them to their appropriate Organizational units.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<h2 id=\"5-toc-title\" class=\"betterdocs-content-heading\">Related Posts<\/h2>\n<ul>\n<li class=\"betterdocs-breadcrumb-item item-current item-1734 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-onboard-google-workspace-users-in-bulk\/\" target=\"_blank\" rel=\"noopener\">How to Onboard Google Workspace Users in Bulk<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-998 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/actions-available-when-onboarding-users\/\" target=\"_blank\" rel=\"noopener\">Actions Available when Onboarding Users in GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/use-a-workflow-template-to-automate-the-students-onboarding-process\/\" target=\"_blank\" rel=\"noopener\">Use a Workflow Template to Automate the Students\u2019 Onboarding Process<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-5626 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/automate-user-onboarding-using-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Automate User Onboarding using GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow is a great management tool that allows Google Workspace Admins and\/or Delegated Auditors for GAT Flow to bulk onboard students and segment them into different Organizational Units. This process is simple with GAT Flow which avails importing new students and assigning them to particular Organizational Units at the same time. Step 1. Create [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5368,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[22],"glossaries":[],"doc_tag":[27],"class_list":["post-7765","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-classroom-management","doc_tag-gat-flow"],"year_month":"2026-05","word_count":457,"total_views":"1207","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Classroom Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/classroom-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Assigning Students to Different Organizational Units when Bulk Onboarding them via GAT Flow - 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