{"id":7785,"date":"2023-06-19T12:01:50","date_gmt":"2023-06-19T11:01:50","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7785"},"modified":"2026-03-20T15:46:38","modified_gmt":"2026-03-20T15:46:38","password":"","slug":"clear-users-email-send-as-in-bulk","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/clear-users-email-send-as-in-bulk\/","title":{"rendered":"Clear Users&#8217; Email Send As in Bulk via GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a> avails a <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admin<\/a>\u00a0or\/and\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditor<\/a> to set up users\u2019 email Send As signatures as well as the option to remove them by setting up one single action and do mass removal.<\/p>\n<p>You can delete the user\u2019s alternative Send As email signatures with a few simple steps outlined below.<\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading\">Step 1.<\/h2>\n<p>Navigate to\u00a0<strong>GAT Flow &gt; Create a workflow (1)<\/strong><\/p>\n<p>In the\u00a0<strong>Workflow<\/strong>\u00a0fill in the details. You can set it up also as an<strong>\u00a0Event workflow\u00a0<\/strong>or<strong>\u00a0Recurring workflow.<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\n<li><strong>Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\n<ul>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\n<ul>\n<li>If enabled \u2013 you will be able to select even users who are suspended<\/li>\n<li>If disabled \u2013 you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n<p>Later click\u00a0<strong>Next<\/strong>\u00a0(4) to proceed.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16193 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_14_39-.png\" alt=\"Create workflow steps \" width=\"1743\" height=\"1262\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_14_39-.png 1743w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_14_39--300x217.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_14_39--1024x741.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_14_39--768x556.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_14_39--1536x1112.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_14_39--360x261.png 360w\" sizes=\"(max-width: 1743px) 100vw, 1743px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading\">Step 2.<\/h2>\n<p>In the next step, search for a user. Select a single user or multiple users\u2019 accounts where the actions will be applied.<\/p>\n<p>Search and add the users via<strong>\u00a0Search<\/strong>\u00a0for a user, group, org. unit, or classroom or import them.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16169 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44.png\" alt=\"Search for a user\" width=\"1740\" height=\"1264\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44.png 1740w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-300x218.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-1024x744.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-768x558.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-1536x1116.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-360x262.png 360w\" sizes=\"(max-width: 1740px) 100vw, 1740px\" \/><\/p>\n<p>Once users are selected, click on\u00a0<strong>Next<\/strong>.<\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading\">Step 3.<\/h2>\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16068 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png\" alt=\"Add an action to a GAT Flow workflow\" width=\"1739\" height=\"1244\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1024x733.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1536x1099.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-360x258.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\n<p>Next, you will see all the options available, search and select the below action\u00a0<strong>Clear user email Send as (1)<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16195 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_37_30.png\" alt=\"Adding the 'Clear user email Send As' action to a workflow\" width=\"1741\" height=\"1262\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_37_30.png 1741w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_37_30-300x217.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_37_30-1024x742.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_37_30-768x557.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_37_30-1536x1113.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_37_30-360x261.png 360w\" sizes=\"(max-width: 1741px) 100vw, 1741px\" \/><\/p>\n<p>The selected action will appear in the workflow. Once ready,\u00a0<strong>Send approval request (2)<\/strong>.<\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading\">Step 4.<\/h2>\n<p>Last, after sending, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7801\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Clear-Send-As-5.png\" alt=\"Approval request for flow process\" width=\"818\" height=\"510\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Clear-Send-As-5.png 897w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Clear-Send-As-5-300x187.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Clear-Send-As-5-768x479.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Clear-Send-As-5-360x224.png 360w\" sizes=\"(max-width: 818px) 100vw, 818px\" \/><\/p>\n<p><em>Note: If the\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\">pre-approval<\/a>\u00a0option is enabled, an email is not being sent to Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away.\u00a0<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16196 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_39_39.png\" alt=\"Send request to approve confirmation screen.\" width=\"1740\" height=\"1263\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_39_39.png 1740w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_39_39-300x218.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_39_39-1024x743.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_39_39-768x557.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_39_39-1536x1115.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_39_39-360x261.png 360w\" sizes=\"(max-width: 1740px) 100vw, 1740px\" \/><\/p>\n<h2 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Result<\/h2>\n<p>Once approved, the workflow will run and the &#8216;Send As&#8217; option will be cleared for the selected user&#8217;s email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16197 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_42_13.png\" alt=\"Workflow approved and done\" width=\"1740\" height=\"1260\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_42_13.png 1740w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_42_13-300x217.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_42_13-1024x742.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_42_13-768x556.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_42_13-1536x1112.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-20-15_42_13-360x261.png 360w\" sizes=\"(max-width: 1740px) 100vw, 1740px\" \/><\/p>\n<h2 id=\"5-toc-title\" class=\"betterdocs-content-heading\">Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-users-send-as-email-signature-in-bulk-via-workflow-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Add Users\u2019 Send as Email Signature in Bulk via Workflow with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-users-email-aliases-in-bulk-via-workflow\/\" target=\"_blank\" rel=\"noopener\">Set Users\u2019 Email Aliases in Bulk via Workflow with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/clear-users-email-aliases-in-bulk-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Clear Users\u2019 Email Aliases in Bulk via GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow avails a Google Workspace Admin\u00a0or\/and\u00a0Delegated Auditor to set up users\u2019 email Send As signatures as well as the option to remove them by setting up one single action and do mass removal. You can delete the user\u2019s alternative Send As email signatures with a few simple steps outlined below. Step 1. Navigate to\u00a0GAT [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":5370,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23],"glossaries":[],"doc_tag":[27],"class_list":["post-7785","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_tag-gat-flow"],"year_month":"2026-04","word_count":385,"total_views":"1109","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Clear Users&#039; 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