{"id":7853,"date":"2023-06-21T10:24:19","date_gmt":"2023-06-21T09:24:19","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=7853"},"modified":"2026-03-24T13:59:33","modified_gmt":"2026-03-24T13:59:33","password":"","slug":"delete-users-from-all-groups-with-some-exceptions-via-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/delete-users-from-all-groups-with-some-exceptions-via-gat-flow\/","title":{"rendered":"Delete Users from All Groups with Some Exceptions via GAT Flow"},"content":{"rendered":"<p>With\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a> every <a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admin<\/a>\u00a0or\/and\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditor<\/a> can simply set the workflow action that deletes users from all Google groups with some exclusion.<\/p>\n<p>You can delete users in bulk from the majority of the groups they are members of but keep them as a member of some if required.<\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Create workflow<\/h2>\n<p>First, create a workflow, and navigate to\u00a0<strong>Flow &gt; Create workflow <\/strong>(1).<strong><br \/>\n<\/strong><\/p>\n<p>In the\u00a0<strong>Workflow<\/strong>\u00a0fill in the details for the workflow. You can set it up also as an<strong>\u00a0Event workflow\u00a0<\/strong>or<strong>\u00a0Recurring workflow.<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\n<li><strong>Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\n<ul>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\n<ul>\n<li>If enabled \u2013 you will be able to select even users who are suspended<\/li>\n<li>If disabled \u2013 you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n<p>Later click\u00a0<strong>Next<\/strong>\u00a0(4) to proceed.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16244 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-12_57_30.png\" alt=\"Creating a 'Delete users from Groups with some exclusions' GAT Flow Workflow\" width=\"1684\" height=\"1169\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-12_57_30.png 1684w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-12_57_30-300x208.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-12_57_30-1024x711.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-12_57_30-768x533.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-12_57_30-1536x1066.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-12_57_30-360x250.png 360w\" sizes=\"(max-width: 1684px) 100vw, 1684px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Select the users<\/h2>\n<p>In the next step, you will search for a user (1) and select either a single user or multiple users&#8217; accounts to apply the actions.<\/p>\n<p>Search for the users by using the <strong>&#8220;Search&#8221;<\/strong> function (2) to find a user, group, org. unit, or classroom. You can also import them to add to the list.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16169 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44.png\" alt=\"Selecting users for a GAT Flow workflow\" width=\"1740\" height=\"1264\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44.png 1740w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-300x218.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-1024x744.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-768x558.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-1536x1116.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/02\/2026-03-20-12_00_44-360x262.png 360w\" sizes=\"(max-width: 1740px) 100vw, 1740px\" \/><\/p>\n<p>Once users are selected, click on\u00a0<strong>Next <\/strong>(3).<\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Choose Actions<\/h2>\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16068 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png\" alt=\"Adding actions to a GAT Flow workflow\" width=\"1739\" height=\"1244\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1024x733.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1536x1099.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-360x258.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\n<p>Next, you will see all the options available, search and select the below action\u00a0<strong>Group &gt;<\/strong>\u00a0<strong>Delete user from groups <\/strong>(1)<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16245 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_14_03.png\" alt=\"Adding the 'Delete user from groups' action to a GAT Flow workflow\" width=\"1682\" height=\"1170\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_14_03.png 1682w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_14_03-300x209.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_14_03-1024x712.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_14_03-768x534.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_14_03-1536x1068.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_14_03-360x250.png 360w\" sizes=\"(max-width: 1682px) 100vw, 1682px\" \/><\/p>\n<p>The selected action will appear in the workflow.<\/p>\n<p>The option &#8216;<strong>Delete from all groups&#8217;<\/strong> is toggled by default.<\/p>\n<p>The option below <strong>&#8216;Don&#8217;t remove from&#8217;<\/strong> allows you to exclude particular Groups from the action.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16246 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_18_34-.png\" alt=\"Configuring the 'Delete user from groups' action node settings\" width=\"1681\" height=\"1167\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_18_34-.png 1681w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_18_34--300x208.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_18_34--1024x711.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_18_34--768x533.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_18_34--1536x1066.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_18_34--360x250.png 360w\" sizes=\"(max-width: 1681px) 100vw, 1681px\" \/><\/p>\n<p>Changes made to the action settings are automatically saved, you can continue by clicking outside of the pop-up box or the X at the top right. Once ready, <strong>Send approval request<\/strong>.<\/p>\n<h2 id=\"3-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Security Officer verification<\/h2>\n<p>Once the request is sent, the Security Officer has to approve the request for the workflow to run. They will receive an email that will lead them to the approval page.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16247 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_32_08-.png\" alt=\"GAT Flow Security Officer Approval email\" width=\"1282\" height=\"784\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_32_08-.png 1282w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_32_08--300x183.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_32_08--1024x626.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_32_08--768x470.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_32_08--360x220.png 360w\" sizes=\"(max-width: 1282px) 100vw, 1282px\" \/><\/p>\n<p><em>Note: If the\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-acces-for-flow\/\" target=\"_blank\" rel=\"noopener\">pre-approval<\/a>\u00a0option is enabled, an email is not being sent to Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away.\u00a0<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16248 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_33_39.png\" alt=\"Workflow confirmation\" width=\"1681\" height=\"1170\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_33_39.png 1681w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_33_39-300x209.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_33_39-1024x713.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_33_39-768x535.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_33_39-1536x1069.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_33_39-360x251.png 360w\" sizes=\"(max-width: 1681px) 100vw, 1681px\" \/><\/p>\n<h2 id=\"4-toc-title\" class=\"betterdocs-content-heading\">Result<\/h2>\n<p>Once approved, the workflow will run.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16249 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_41_31.png\" alt=\"Workflow status\" width=\"1681\" height=\"1169\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_41_31.png 1681w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_41_31-300x209.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_41_31-1024x712.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_41_31-768x534.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_41_31-1536x1068.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_41_31-360x250.png 360w\" sizes=\"(max-width: 1681px) 100vw, 1681px\" \/><\/p>\n<p>To view the result details, click on the &#8216;page&#8217; icon.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16250 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_43_26.png\" alt=\"Workflow Details\" width=\"1682\" height=\"1169\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_43_26.png 1682w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_43_26-300x209.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_43_26-1024x712.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_43_26-768x534.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_43_26-1536x1068.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_43_26-360x250.png 360w\" sizes=\"(max-width: 1682px) 100vw, 1682px\" \/><\/p>\n<p>By clicking on the value shown under the <strong>Done<\/strong> column, you can review the results in more detail.<\/p>\n<p>You can search for a particular user&#8217;s results, if the action was requested on a mass number of users, and review the details of the action to see from what Groups that particular user was removed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16251 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_47_37-.png\" alt=\"Workflow Action Details \" width=\"1684\" height=\"1172\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_47_37-.png 1684w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_47_37--300x209.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_47_37--1024x713.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_47_37--768x534.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_47_37--1536x1069.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/2026-03-24-13_47_37--360x251.png 360w\" sizes=\"(max-width: 1684px) 100vw, 1684px\" \/><\/p>\n<h2 id=\"5-toc-title\" class=\"betterdocs-content-heading\">Related Posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/manage-google-groups-in-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Manage Google Groups in GAT Flow<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-251 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/actions-available-when-offboarding-users\/\" target=\"_blank\" rel=\"noopener\">Actions Available when OffBoarding Users<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>With\u00a0GAT Flow every Google Workspace Admin\u00a0or\/and\u00a0Delegated Auditor can simply set the workflow action that deletes users from all Google groups with some exclusion. You can delete users in bulk from the majority of the groups they are members of but keep them as a member of some if required. Create workflow First, create a workflow, [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":7920,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[27],"class_list":["post-7853","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":495,"total_views":"1041","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Delete Users from All Groups with Some Exceptions via GAT Flow - 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