{"id":80,"date":"2021-11-08T19:28:49","date_gmt":"2021-11-08T19:28:49","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?p=80"},"modified":"2022-10-03T19:00:21","modified_gmt":"2022-10-03T18:00:21","password":"","slug":"view-or-download-email-contents","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/view-or-download-email-contents\/","title":{"rendered":"View or Download Email Contents"},"content":{"rendered":"\r\n<h2 class=\"wp-block-heading\">Reviewing actual data and not just metadata<\/h2>\r\n\r\n\r\n\r\n<p>GAT Unlock functionality within the GAT+ tool, allows Workspace Super Admins or Delegated Auditors of GAT+ to be able to view or download email contents. If GAT Unlock functionality is not enabled only metadata can be accessed within the GAT+ tool.<\/p>\r\n\r\n\r\n\r\n<p>Using GAT+, there are 2 main tabs related to searching, analyzing, and reviewing metadata of email content for every user within your Google Workspace domain.<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Email:<\/strong> The Emails tab allows admins to find any email sent or received in Gmail by users from your Workspace domain based on scanned metadata. Metadata is periodically updated by regular scans from GAT+. Since scanning occurs periodically, some emails sent or received contemporary may not appear until a completed scan.<\/li>\r\n<li><strong>Email Content Search:<\/strong> The Email Content search tab allows Super Admins or Delegated Auditors to search for emails across your organization&#8217;s Gmail inboxes, all inboxes for every user can be queried and the metadata will be returned in real-time. It is not based on a scanning method but rather a live query made through the GAT+ tool. The search field accepts common Gmail search operators.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Email Content Search<\/h2>\r\n\r\n\r\n\r\n<p><strong>Simple search<\/strong><\/p>\r\n\r\n\r\n\r\n<p>Search for emails sent to a particular user that were \u2018Unread\u2019<\/p>\r\n<ul>\r\n<li>Query: <strong>to (insert user email) is: unread<\/strong><\/li>\r\n<li>Pick the users whose emails will be searched thru\r\n<ul>\r\n<li>\/ &#8211; main OU and include sub. ou&#8217;s<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>Search emails &#8211; click to apply the search<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-5217\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_04_10-Window.png\" alt=\"\" width=\"1716\" height=\"653\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_04_10-Window.png 1716w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_04_10-Window-300x114.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_04_10-Window-1024x390.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_04_10-Window-768x292.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_04_10-Window-1536x585.png 1536w\" sizes=\"(max-width: 1716px) 100vw, 1716px\" \/><\/p>\r\n<p>\r\n\r\n<\/p>\r\n<p>As a result, the query will be searched thru all the users of the domain (\/ include sub. ous)<\/p>\r\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-5218\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_09_30-Window.png\" alt=\"\" width=\"1938\" height=\"948\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_09_30-Window.png 1938w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_09_30-Window-300x147.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_09_30-Window-1024x501.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_09_30-Window-768x376.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_09_30-Window-1536x751.png 1536w\" sizes=\"(max-width: 1938px) 100vw, 1938px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h3>Available query filters<\/h3>\r\n<p>Click on the Help with Gmail syntax button.<\/p>\r\n<p>A pop-up window will be displayed with examples of different searches available.<\/p>\r\n<p>You can also check and see <a href=\"https:\/\/support.google.com\/mail\/answer\/7190\">more search tips<\/a> (3).<\/p>\r\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-5220\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_36_08-Window.png\" alt=\"\" width=\"1315\" height=\"586\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_36_08-Window.png 1315w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_36_08-Window-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_36_08-Window-1024x456.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_36_08-Window-768x342.png 768w\" sizes=\"(max-width: 1315px) 100vw, 1315px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">How-to apply query within Email Content Search tab<\/h3>\r\n\r\n\r\n\r\n<p>In a real-world example of using the email content search tab, we will be searching for an email that contains a sensitive sentence.<\/p>\r\n<p>We will be looking for <strong>any<\/strong> emails that contain a particular sentence of interest.<\/p>\r\n\r\n\r\n\r\n<p>Gmail Search Operators used: &#8220;content&#8221; added into quotes, date (newer_than days), and has attachments<\/p>\r\n<ul>\r\n<li>Apply this search<strong> &#8211; &#8220;security keys&#8221;<\/strong>, <strong>newer_than:30d, has:attachment<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large is-style-twentytwentyone-border\"><\/figure>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5221\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_44_56-Window.png\" alt=\"\" width=\"1618\" height=\"625\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_44_56-Window.png 1618w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_44_56-Window-300x116.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_44_56-Window-1024x396.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_44_56-Window-768x297.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_44_56-Window-1536x593.png 1536w\" sizes=\"(max-width: 1618px) 100vw, 1618px\" \/><\/p>\r\n<p>The result will show all the emails fitting the criteria selected above.<\/p>\r\n\r\n\r\n\r\n<p><strong>Note:\u00a0<\/strong><\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Limiting search queries only to a certain <strong>user\/group<\/strong> will improve the accuracy and speed of the search.<\/li>\r\n<li>Apply any filter and click on \u201c<strong>Previous searches\u201d\u00a0<\/strong>this will show a list of all the previous searches, select the one you need.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h4>Previous searches<\/h4>\r\n<p>The <strong>Previous Searches<\/strong> button once pressed will show all previous searches and current searches ongoing.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5222\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_46_56-Window.png\" alt=\"\" width=\"1464\" height=\"918\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_46_56-Window.png 1464w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_46_56-Window-300x188.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_46_56-Window-1024x642.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_46_56-Window-768x482.png 768w\" sizes=\"(max-width: 1464px) 100vw, 1464px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h2 class=\"wp-block-heading\">Create a request to view the emails<\/h2>\r\n\r\n\r\n\r\n<p>When metadata is returned after a successful query once applied.<\/p>\r\n<p>There are many ways to work with the metadata displayed on the page. A Super Admin or a Delegated Auditor has the following ability.<\/p>\r\n\r\n\r\n\r\n<p><strong>Abilities: <\/strong><\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>View metadata details of each<\/strong> email interaction listed on the page and<strong> request access<\/strong> to <strong>view the content of the emails\u00a0<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>When the result of the search is <strong>found directly<\/strong> or <strong>via previous searches<\/strong><\/p>\r\n<p>There will be options<\/p>\r\n<ol>\r\n<li><strong>Select the email<\/strong> itself &#8211; click on the <strong>checkmark<\/strong> beside the subject of the email (1)<\/li>\r\n<li>Click on the <strong>Email operations<\/strong> button (2)<\/li>\r\n<\/ol>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5223\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_50_06-Window.png\" alt=\"\" width=\"1611\" height=\"614\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_50_06-Window.png 1611w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_50_06-Window-300x114.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_50_06-Window-1024x390.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_50_06-Window-768x293.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_50_06-Window-1536x585.png 1536w\" sizes=\"(max-width: 1611px) 100vw, 1611px\" \/><\/p>\r\n<p><span style=\"font-size: 16px;\">Clicking on <strong>Email Operation<\/strong> (2) will show a small pop-up menu.<\/span><\/p>\r\n<p>From the list:<\/p>\r\n<ul>\r\n<li>Select <strong style=\"font-size: 16px;\">Create a new request<\/strong><span style=\"font-size: 16px;\"> (2) to request access to the email content<\/span><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5226\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_57_52-Window-1.png\" alt=\"\" width=\"1648\" height=\"687\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_57_52-Window-1.png 1648w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_57_52-Window-1-300x125.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_57_52-Window-1-1024x427.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_57_52-Window-1-768x320.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-15_57_52-Window-1-1536x640.png 1536w\" sizes=\"(max-width: 1648px) 100vw, 1648px\" \/><\/p>\r\n\r\n\r\n\r\n<p>A new menu called Request new access will be displayed.<\/p>\r\n<p>Fill in the details<\/p>\r\n<ul>\r\n<li><strong>Request access until<\/strong> &#8211; select the date until when the request will be available to view the content of the specified Email.<\/li>\r\n<li><strong>Message (optional)<\/strong> &#8211; leave an internal message to the Security Officer &#8211; perhaps a reason for this request\u00a0<\/li>\r\n<li><strong>Additional permissions<\/strong> &#8211; enable or disable an option allowing you as Admin (requester) to delete (remove) the email from the user&#8217;s Inbox<\/li>\r\n<li>When ready click on<strong> Send request\u00a0<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5227\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-16_05_36-Window.png\" alt=\"\" width=\"1615\" height=\"604\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-16_05_36-Window.png 1615w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-16_05_36-Window-300x112.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-16_05_36-Window-1024x383.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-16_05_36-Window-768x287.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-09-30-16_05_36-Window-1536x574.png 1536w\" sizes=\"(max-width: 1615px) 100vw, 1615px\" \/><\/p>\r\n\r\n\r\n\r\n<p>All listed Security Officers will receive an email detailing the access request being made.<\/p>\r\n<h4>Preapproval\u00a0<\/h4>\r\n<p><strong>Note:<\/strong> If you <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-set-up-preapproval-access-for-unlock\/\">have pre-approval enabled<\/a> <strong>no email<\/strong> request for approval will be sent.<\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5229\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approve-email-view-request.png\" alt=\"\" width=\"1534\" height=\"836\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approve-email-view-request.png 1534w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approve-email-view-request-300x163.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approve-email-view-request-1024x558.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approve-email-view-request-768x419.png 768w\" sizes=\"(max-width: 1534px) 100vw, 1534px\" \/><\/p>\r\n\r\n\r\n\r\n<p>When approved the Super Admin will receive an email in return notifying them of the Security Officer&#8217;s decision: (Approved or Denied).<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5230\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approved-email.png\" alt=\"\" width=\"1276\" height=\"762\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approved-email.png 1276w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approved-email-300x179.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approved-email-1024x612.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/approved-email-768x459.png 768w\" sizes=\"(max-width: 1276px) 100vw, 1276px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<p>When the request has been approved the Admin will have\u00a0<strong>access<\/strong>\u00a0to the<strong>\u00a0email\u00a0<\/strong>to<strong>\u00a0view and download<\/strong>\u00a0its contents.<\/p>\r\n<h3>Access the email content\u00a0<\/h3>\r\n\r\n\r\n\r\n<p>In the &#8220;<strong>Email Content Search&#8221; <\/strong>tab<\/p>\r\n<ul>\r\n<li>Click on the \u201c<strong>Previous searches (Unlock) <\/strong>button (2)<\/li>\r\n<li>In the pop-up window find the previous searches and select the one for which Unlock was required<\/li>\r\n<li>Under &#8220;<strong>Status&#8221;<\/strong> &#8211; you will view the <strong>Active Unlock Request<\/strong> text<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5231\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_12_59-GAT.png\" alt=\"\" width=\"1406\" height=\"831\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_12_59-GAT.png 1406w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_12_59-GAT-300x177.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_12_59-GAT-1024x605.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_12_59-GAT-768x454.png 768w\" sizes=\"(max-width: 1406px) 100vw, 1406px\" \/><\/p>\r\n<ul>\r\n<li>Click on the<strong> green checkmark<\/strong> (3) to show the result<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Activating GAT Unlock Privilege on Approved Emails<\/h3>\r\n\r\n\r\n\r\n<p>For emails that have GAT Unlock requests approved for content review, you should see a <strong>lock icon<\/strong> under <strong>Actions<\/strong> (1)<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5232\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_23_07-GAT.png\" alt=\"\" width=\"1605\" height=\"456\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_23_07-GAT.png 1605w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_23_07-GAT-300x85.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_23_07-GAT-1024x291.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_23_07-GAT-768x218.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_23_07-GAT-1536x436.png 1536w\" sizes=\"(max-width: 1605px) 100vw, 1605px\" \/><\/p>\r\n<p>If you don&#8217;t see it that means you need to enforce the permission.<\/p>\r\n<p>To do this, once email metadata appears on the page, click on the <strong>Email Operations<\/strong> (1) menu then enter the <strong>Access Permissions List<\/strong> (2) menu.<\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5233\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_24_44-GAT.png\" alt=\"\" width=\"1614\" height=\"658\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_24_44-GAT.png 1614w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_24_44-GAT-300x122.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_24_44-GAT-1024x417.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_24_44-GAT-768x313.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_24_44-GAT-1536x626.png 1536w\" sizes=\"(max-width: 1614px) 100vw, 1614px\" \/><\/p>\r\n\r\n\r\n\r\n<p>Find the list of approved security officer requests.<\/p>\r\n<p>It could be many requests where unlock was used.<\/p>\r\n<p>Select the one we previously applied &#8211; click on the <strong>checkmark under Actions (1).<\/strong><\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5234\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_26_08-GAT.png\" alt=\"\" width=\"1609\" height=\"646\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_26_08-GAT.png 1609w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_26_08-GAT-300x120.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_26_08-GAT-1024x411.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_26_08-GAT-768x308.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_26_08-GAT-1536x617.png 1536w\" sizes=\"(max-width: 1609px) 100vw, 1609px\" \/><\/p>\r\n\r\n\r\n\r\n<p>This will show only the emails found by the search and to whom the unlock is enabled.\u00a0<\/p>\r\n\r\n\r\n\r\n<p><strong>Note:<\/strong> If you don&#8217;t see a <strong>lock<\/strong> icon next to the emails, then Log-out of GAT+ and Log back in.<\/p>\r\n\r\n\r\n\r\n<p>A <strong>Lock<\/strong> icon means you have access to the contents of the email and not just access to view metadata.<\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5235\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_32_49-GAT.png\" alt=\"\" width=\"1610\" height=\"781\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_32_49-GAT.png 1610w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_32_49-GAT-300x146.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_32_49-GAT-1024x497.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_32_49-GAT-768x373.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_32_49-GAT-1536x745.png 1536w\" sizes=\"(max-width: 1610px) 100vw, 1610px\" \/><\/p>\r\n\r\n\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Individual action per email<\/h4>\r\n<p>On the right side under Actions &#8211; pick any of the actions.<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Download as PDF<\/li>\r\n<li>Download as EML<\/li>\r\n<li><strong>Show email content<\/strong><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h4>Result of view email content\u00a0<\/h4>\r\n<p>Show email content opens this viewport, to <strong>view the Email and its content.\u00a0<\/strong><\/p>\r\n<ul>\r\n<li>General &#8211; <strong>show the email content\u00a0<\/strong>\r\n<ul>\r\n<li>Subject &#8211; show the Subject, Date, From, and To.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<li>Attachments &#8211; view the attachments if any on the email<\/li>\r\n<li>External images &#8211; view the external if any images<\/li>\r\n<li>Headers &#8211; view the headers of the emails<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5236\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_35_29-GAT.png\" alt=\"\" width=\"1561\" height=\"998\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_35_29-GAT.png 1561w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_35_29-GAT-300x192.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_35_29-GAT-1024x655.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_35_29-GAT-768x491.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_35_29-GAT-1536x982.png 1536w\" sizes=\"(max-width: 1561px) 100vw, 1561px\" \/><\/p>\r\n\r\n\r\n\r\n<h4 class=\"wp-block-heading\">Bulk action on many emails<\/h4>\r\n\r\n\r\n\r\n<p>On the left side under\u00a0the <strong>Email operations<\/strong> menu, more options will be available to take\u00a0<strong>bulk<\/strong> actions<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Select all emails needed by clicking on the\u00a0<strong>checkmark<\/strong>\u00a0button<\/li>\r\n<li>Click on the<strong>\u00a0top<\/strong>\u00a0checkmark beside the subject will select all emails found as a result<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>The\u00a0<strong>bulk<\/strong> actions that are available are:<\/p>\r\n<p>You must select the checkmarks of each email or &#8220;select all items on every page&#8221; by selecting the checkmark beside the &#8220;Subject&#8221; (1)<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5238\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_41_48-GAT.png\" alt=\"\" width=\"1341\" height=\"313\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_41_48-GAT.png 1341w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_41_48-GAT-300x70.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_41_48-GAT-1024x239.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_41_48-GAT-768x179.png 768w\" sizes=\"(max-width: 1341px) 100vw, 1341px\" \/><\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li><strong>Download e-mails (EML)<\/strong>\u00a0\u2013 selected emails<\/li>\r\n<li><strong>Download e-mails (PDF)<\/strong>\u00a0 \u2013 selected emails<\/li>\r\n<li><strong>Remove e-mails (permanent)<\/strong>\u00a0\u2013 selected emails<\/li>\r\n<li><strong>Remove e-mails (trash only)<\/strong>\u00a0\u2013 selected emails<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5237\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_40_17-GAT.png\" alt=\"\" width=\"1610\" height=\"660\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_40_17-GAT.png 1610w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_40_17-GAT-300x123.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_40_17-GAT-1024x420.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_40_17-GAT-768x315.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_40_17-GAT-1536x630.png 1536w\" sizes=\"(max-width: 1610px) 100vw, 1610px\" \/><\/p>\r\n\r\n\r\n\r\n<h4>Download emails<\/h4>\r\n<p>Download emails action:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Select the email needed &#8211; checkmark beside the subject (1)<\/li>\r\n<li>Click on the Email operations (2) button then click on <strong>Download e-mails<\/strong>\u00a0 (EML\/PDF)\u00a0 (3)<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p>A new window will be displayed giving you additional details.<\/p>\r\n\r\n\r\n\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5239\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_45_15-GAT.png\" alt=\"\" width=\"1604\" height=\"646\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_45_15-GAT.png 1604w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_45_15-GAT-300x121.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_45_15-GAT-1024x412.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_45_15-GAT-768x309.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_45_15-GAT-1536x619.png 1536w\" sizes=\"(max-width: 1604px) 100vw, 1604px\" \/><\/p>\r\n\r\n\r\n\r\n<p>Click on the\u00a0<strong>\u201cProceed\u201d<\/strong>\u00a0button.<\/p>\r\n<p>The requester (Admin) will <strong>receive an email<\/strong> with details about the download.<\/p>\r\n<p>The details for the download will be shown.<\/p>\r\n<p>Click on link (2) to <strong>download the emails.<\/strong><\/p>\r\n<p>Copy and use the <strong>password (1)<\/strong> to access the downloaded emails.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5240\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/email-to-download-email.png\" alt=\"\" width=\"1540\" height=\"706\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/email-to-download-email.png 1540w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/email-to-download-email-300x138.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/email-to-download-email-1024x469.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/email-to-download-email-768x352.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/email-to-download-email-1536x704.png 1536w\" sizes=\"(max-width: 1540px) 100vw, 1540px\" \/><\/p>\r\n<p>The emails will be set up and downloaded as a <strong>ZIP file.<\/strong><\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5241\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_50_17-Inbox-2-stanimir@generalaudittool.com-generalaudittool.com-Mail.png\" alt=\"\" width=\"1946\" height=\"866\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_50_17-Inbox-2-stanimir@generalaudittool.com-generalaudittool.com-Mail.png 1946w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_50_17-Inbox-2-stanimir@generalaudittool.com-generalaudittool.com-Mail-300x134.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_50_17-Inbox-2-stanimir@generalaudittool.com-generalaudittool.com-Mail-1024x456.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_50_17-Inbox-2-stanimir@generalaudittool.com-generalaudittool.com-Mail-768x342.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_50_17-Inbox-2-stanimir@generalaudittool.com-generalaudittool.com-Mail-1536x684.png 1536w\" sizes=\"(max-width: 1946px) 100vw, 1946px\" \/><\/p>\r\n<h4>Open the Emails\u00a0<\/h4>\r\n<p>Click and open the ZIP file.<\/p>\r\n<p>Use the password provided in the email above.<\/p>\r\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5242\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_54_47-gat_emails_stanimir@gedudemobsn.com_C02rt00011664819198209.png\" alt=\"\" width=\"983\" height=\"325\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_54_47-gat_emails_stanimir@gedudemobsn.com_C02rt00011664819198209.png 983w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_54_47-gat_emails_stanimir@gedudemobsn.com_C02rt00011664819198209-300x99.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2022-10-03-18_54_47-gat_emails_stanimir@gedudemobsn.com_C02rt00011664819198209-768x254.png 768w\" sizes=\"(max-width: 983px) 100vw, 983px\" \/><\/p>\r\n\r\n\r\n\r\n<h3>Admin log<\/h3>\r\n<p>Alternatively, you can download it from GAT+ &gt; Configuration &gt; Admin log\u00a0<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-image size-large is-style-twentytwentyone-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"510\" class=\"wp-image-154\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.01.05-15_49_26-1024x510.png\" alt=\"\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.01.05-15_49_26-1024x510.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.01.05-15_49_26-300x149.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.01.05-15_49_26-768x382.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/screenshot-gs.generalaudittool.com-2021.01.05-15_49_26.png 1257w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\r\n<p>The view process is as above.<\/p>\r\n<p>Open the ZIP file using the password provided.<\/p>\r\n\r\n\r\n\r\n\r\n","protected":false},"excerpt":{"rendered":"<p>Reviewing actual data and not just metadata GAT Unlock functionality within the GAT+ tool, allows Workspace Super Admins or Delegated Auditors of GAT+ to be able to view or download email contents. If GAT Unlock functionality is not enabled only metadata can be accessed within the GAT+ tool. Using GAT+, there are 2 main tabs [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23],"glossaries":[],"doc_tag":[25],"class_list":["post-80","docs","type-docs","status-publish","hentry","doc_category-email-audit","doc_tag-gat-unlock"],"year_month":"2026-04","word_count":1228,"total_views":"2119","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Enrique Gomez","author_nicename":"egomez","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/egomez\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"}],"doc_tag_info":[{"term_name":"GAT Unlock","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-unlock\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>View or Download Email Contents - 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