{"id":8050,"date":"2023-07-03T14:05:06","date_gmt":"2023-07-03T13:05:06","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=8050"},"modified":"2024-03-08T18:17:01","modified_gmt":"2024-03-08T18:17:01","password":"","slug":"automatically-generate-a-user-id-during-onboarding-process-via-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/automatically-generate-a-user-id-during-onboarding-process-via-gat-flow\/","title":{"rendered":"Automatically Generate a User ID during Onboarding Process via GAT Flow"},"content":{"rendered":"<p><strong>GAT Flow<\/strong> can assist with the automatic generation of a User ID for every newly created user.<\/p>\n<p>An Admin can achieve that in two simple steps outlined below.<\/p>\n<h2>Create Custom attribute titled User ID<\/h2>\n<p>Make sure to create a relevant custom attribute titled <strong>User ID<\/strong> if doesn&#8217;t exist yet on your domain.<\/p>\n<p>To do so, navigate to <strong>GAT Flow &gt; Custom attribute &gt; Create attribute<\/strong><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-8051 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Create-attribute-1-1024x339.png\" alt=\"User ID Onboarding Process\" width=\"800\" height=\"265\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Create-attribute-1-1024x339.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Create-attribute-1-300x99.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Create-attribute-1-768x254.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Create-attribute-1-360x119.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Create-attribute-1-1536x509.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Create-attribute-1.png 1760w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Next, start configuring the relevant attribute:<\/p>\n<ul>\n<li><strong>Name<\/strong> &#8211; apply the name to the newly created custom attribute: User ID<\/li>\n<li><strong>Fields<\/strong>:\n<ul>\n<li><strong>Name<\/strong>: User ID<\/li>\n<li><strong>Type<\/strong>: Text<\/li>\n<li><strong>Multi valued<\/strong> &#8211; enable the option to allow multi values to be applied to the attribute<\/li>\n<li><strong>Read access type<\/strong> &#8211; select one of the options:\n<ul>\n<li>Only administrators and associated user can see the values<\/li>\n<li>Any user in your domain can see the values<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Once all is ready, <strong>Save<\/strong> the custom attribute.<\/p>\n<p>Now the creation is completed and the custom attribute: User ID exists and can be used in the second step during the onboarding process to automatically generate newly created users&#8217; IDs.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-8053 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Custom-attribute-2-1024x343.png\" alt=\"User ID Onboarding Process\" width=\"800\" height=\"268\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Custom-attribute-2-1024x343.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Custom-attribute-2-300x100.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Custom-attribute-2-768x257.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Custom-attribute-2-360x120.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Custom-attribute-2-1536x514.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/Custom-attribute-2.png 1763w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2>Onboard and auto-generate User IDs<\/h2>\n<p>To onboard new users, navigate to <strong>GAT Flow &gt; Create workflow<\/strong><\/p>\n<p>Type workflow name, select workflow type: <strong>Onboarding<\/strong>, and click on <strong>Next<\/strong>.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-8056 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-1-1024x507.png\" alt=\"Create workflow-User ID Onboarding Process\" width=\"800\" height=\"396\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-1-1024x507.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-1-300x148.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-1-768x380.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-1-360x178.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-1-1536x760.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-1.png 1775w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>In the next step, <strong>Create a user<\/strong>(s).<\/p>\n<p>Select the domain name and generate an email template.<\/p>\n<p>Decide whether you wish to auto-generate the user&#8217;s password or add it manually in the next step.<\/p>\n<p>Next, proceed with adding the users, either individually <strong>Add new user<\/strong> or via the <strong>Import users<\/strong> option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9791\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Creare-a-user.png\" alt=\"\" width=\"808\" height=\"487\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Creare-a-user.png 1557w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Creare-a-user-300x181.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Creare-a-user-1024x618.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Creare-a-user-768x463.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Creare-a-user-1536x926.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Creare-a-user-360x217.png 360w\" sizes=\"(max-width: 808px) 100vw, 808px\" \/><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-onboard-google-workspace-users-in-bulk\/\" target=\"_blank\" rel=\"noopener\">See how to use <strong>Import user<\/strong> option here.\u00a0<\/a><\/p>\n<p>To manually add a new user click on <strong>Add new user<\/strong> button.<\/p>\n<p>Add mandatory information as follows: <strong>First Name<\/strong> and<strong> Last Name<\/strong>.<\/p>\n<p>If you decided not to generate a password in the earlier stage, create one now under the <strong>Password<\/strong> field.<\/p>\n<p><b>The email<\/b> field will be prefield based on the previously provided information.<\/p>\n<p>When ready, <strong>Proceed to action<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8058\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-3.png\" alt=\"User ID Onboarding Process\" width=\"798\" height=\"441\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-3.png 1015w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-3-300x166.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-3-768x424.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-3-360x199.png 360w\" sizes=\"(max-width: 798px) 100vw, 798px\" \/><\/p>\n<p>Chose the action: <strong>Set user custom attribute<\/strong> by clicking on the plus button on the left-hand side of the graph.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7261 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png\" alt=\"User ID Onboarding Process\" width=\"800\" height=\"476\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1024x609.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-300x178.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-768x456.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-360x214.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action-1536x913.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/04\/Action.png 1622w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Search for the relevant action:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8060 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-4-1024x257.png\" alt=\"User ID Onboarding Process\" width=\"800\" height=\"201\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-4-1024x257.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-4-300x75.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-4-768x193.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-4-360x90.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-4.png 1357w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>When selected, complete the action settings as follows:<\/p>\n<ul>\n<li><strong>Custom attribute<\/strong> &#8211; select pre-defined in the first step custom attribute &#8216;<strong>User ID &#8211; User ID<\/strong>&#8216; (attribute will auto-populate in the field once configured earlier)<\/li>\n<li><strong>Override old values<\/strong> &#8211; enable the option (optional during the onboarding process as there is no value to override yet)<\/li>\n<li>Value 1 &#8211; to apply relevant value, click on the User ID variable available under the PREDEFINED variables above. Click on {{ id }} variable which copies the variable, and go back to the Value 1 field and past it there<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8061 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-5-1024x850.png\" alt=\"User ID Onboarding Process \" width=\"800\" height=\"664\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-5-1024x850.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-5-300x249.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-5-768x638.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-5-360x299.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-5.png 1478w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Once ready, <strong>Send approval request<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8062 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-6-1024x330.png\" alt=\"User ID Onboarding Process \" width=\"800\" height=\"258\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-6-1024x330.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-6-300x97.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-6-768x248.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-6-360x116.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-6.png 1303w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Once confirmed. the request is now sent to Security Officer for verification, and once approved the job will run.<\/p>\n<h2>Security Officer approval<\/h2>\n<p>Email notification is delivered to the Security Officer. They can review the request by clicking on the link from the email that brings them to the GAT Flow Approval tab in GAT Flow. They can approve or deny the request from there.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8064\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-7.png\" alt=\"Request flow - User ID Onboarding Process\" width=\"801\" height=\"509\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-7.png 962w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-7-300x191.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-7-768x489.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-7-360x229.png 360w\" sizes=\"(max-width: 801px) 100vw, 801px\" \/><\/p>\n<h2>Results<\/h2>\n<p>When the request is approved by Security Officer, a workflow requested\/Admin received a confirmation email when the process has been finished.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8065\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-8-e1688145826714.png\" alt=\"Request Flow - User ID Onboarding Process \" width=\"798\" height=\"532\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-8-e1688145826714.png 932w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-8-e1688145826714-300x200.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-8-e1688145826714-768x512.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-8-e1688145826714-360x240.png 360w\" sizes=\"(max-width: 798px) 100vw, 798px\" \/><\/p>\n<p>The details can be seen by clicking on the link from the email.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8066\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-9-1024x292.png\" alt=\"User ID Onboarding Process\" width=\"800\" height=\"228\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-9-1024x292.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-9-300x86.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-9-768x219.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-9-360x103.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-9.png 1236w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>As a result of that, a new user is created, and their User ID is autogenerated.<\/p>\n<p>Review the new user&#8217;s profile under the <strong>Users<\/strong> module in <strong>GAT Flow<\/strong>.<\/p>\n<p>To view a particular User ID, navigate to the <strong>Custom attribute<\/strong> tab and select <strong>User ID<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-8068 size-large\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-10-1024x374.png\" alt=\"User ID Onboarding Process\" width=\"800\" height=\"292\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-10-1024x374.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-10-300x109.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-10-768x280.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-10-360x131.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/06\/User-ID-10.png 1236w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2>Related posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/update-the-users-custom-attributes-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Update the user\u2019s custom attributes with GAT Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/setting-users-custom-attributes-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Setting Users\u2019 Custom Attributes with GAT Flow<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow can assist with the automatic generation of a User ID for every newly created user. An Admin can achieve that in two simple steps outlined below. Create Custom attribute titled User ID Make sure to create a relevant custom attribute titled User ID if doesn&#8217;t exist yet on your domain. To do so, [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":8072,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[49,20],"glossaries":[],"doc_tag":[27],"class_list":["post-8050","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-on-boarding-off-boarding-modifying","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":598,"total_views":"2472","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"On-boarding, Off-boarding &amp; Modifying","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/on-boarding-off-boarding-modifying\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Automatically Generate a User ID during Onboarding Process via GAT Flow - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Generate User IDs automatically with GAT Flow. 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