{"id":9026,"date":"2023-12-15T15:15:42","date_gmt":"2023-12-15T15:15:42","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=9026"},"modified":"2023-12-15T16:00:18","modified_gmt":"2023-12-15T16:00:18","password":"","slug":"domain-security-monitoring-identify-risky-external-file-shares-with-one-click-in-the-activity-report","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/domain-security-monitoring-identify-risky-external-file-shares-with-one-click-in-the-activity-report\/","title":{"rendered":"Domain Security Monitoring with GAT+ Activity Report"},"content":{"rendered":"<h3>Identify Potentially Dangerous External File Shares with One Click in the Activity Report<\/h3>\n<p>To ensure continuous domain safety, Admins must engage in domain security monitoring, vigilantly scouting for suspicious or dangerous documents and attachments.<\/p>\n<p>These often arrive via email attachments or files shared within the domain. Additionally, malicious files can be uploaded from various devices like PCs, <a href=\"https:\/\/www.google.com\/chromebook\/\" target=\"_blank\" rel=\"noopener\">Chromebooks<\/a>, phones, or USB keys, making comprehensive monitoring essential.<\/p>\n<p>In this article, our focus is on <strong>external\u00a0files shared within the domain.<\/strong><\/p>\n<p>As part of comprehensive domain security monitoring, domain admins can benefit from an automated weekly <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/activity-report-for-your-google-workspace-domain\/\" target=\"_blank\" rel=\"noopener\">Activity Report<\/a> delivered directly to their inboxes. This report highlights several critical events that occurred in the domain over the last week, providing valuable insights for ongoing security management.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-9027\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-1.png\" alt=\"\" width=\"2218\" height=\"397\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-1.png 2218w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-1-300x54.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-1-1024x183.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-1-768x137.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-1-1536x275.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-1-2048x367.png 2048w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-1-360x64.png 360w\" sizes=\"(max-width: 2218px) 100vw, 2218px\" \/><\/p>\n<p>These reports are sent weekly and are a great source of information for further analysis and can display <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/activity-report-for-your-google-workspace-domain\/#1-toc-title\" target=\"_blank\" rel=\"noopener\">several reports<\/a>.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-9028 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-2.png\" alt=\"Domain Security Monitoring\" width=\"2215\" height=\"977\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-2.png 2215w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-2-300x132.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-2-1024x452.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-2-768x339.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-2-1536x678.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-2-2048x903.png 2048w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-2-360x159.png 360w\" sizes=\"(max-width: 2215px) 100vw, 2215px\" \/><\/p>\n<p>One of them is the report on <em><strong>New docs shared into the domain\u00a0<\/strong><\/em>and it refers to the external documents shared into your domain.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-9029 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Reports-3.png\" alt=\"GAT Activity Report \" width=\"1732\" height=\"495\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Reports-3.png 1732w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Reports-3-300x86.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Reports-3-1024x293.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Reports-3-768x219.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Reports-3-1536x439.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Reports-3-360x103.png 360w\" sizes=\"(max-width: 1732px) 100vw, 1732px\" \/><\/p>\n<p>Google admins can click the number presented in the report to access the GAT+ Drive section. Here, they can further analyze the metadata.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9035 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-6.png\" alt=\"GAT Document Growth\" width=\"316\" height=\"111\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-6.png 316w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-6-300x105.png 300w\" sizes=\"(max-width: 316px) 100vw, 316px\" \/><\/p>\n<p>The GAT+ auto presents the record(s) from the particular week. The relevant filter is automatically applied and allows GAT+ to return relevant metadata.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9033 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-5.png\" alt=\"Domain Security Monitoring\" width=\"2224\" height=\"975\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-5.png 2224w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-5-300x132.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-5-1024x449.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-5-768x337.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-5-1536x673.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-5-2048x898.png 2048w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-5-360x158.png 360w\" sizes=\"(max-width: 2224px) 100vw, 2224px\" \/><\/p>\n<p>From here, Google Admins can actively analyze the document shared from an external source. To do so,\u00a0 simply click on the eye icon to view all associated details of the file.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9037 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-7-e1702639168394.png\" alt=\"GAT Analyse document\" width=\"1460\" height=\"114\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-7-e1702639168394.png 1460w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-7-e1702639168394-300x23.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-7-e1702639168394-1024x80.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-7-e1702639168394-768x60.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-7-e1702639168394-360x28.png 360w\" sizes=\"(max-width: 1460px) 100vw, 1460px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The <strong>&#8216;General&#8217;<\/strong> view will show you all the details about the file itself.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9038\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-9.png\" alt=\"GAT File Detail\" width=\"765\" height=\"687\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-9.png 1321w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-9-300x270.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-9-1024x920.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-9-768x690.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-9-360x323.png 360w\" sizes=\"(max-width: 765px) 100vw, 765px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Finally, the <strong>\u2018Events\u2019<\/strong> view will show you who on your domain opened the file or downloaded it and when.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9040 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-10.png\" alt=\"GAT File Details\" width=\"764\" height=\"255\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-10.png 764w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-10-300x100.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/12\/Activity-Report-10-360x120.png 360w\" sizes=\"(max-width: 764px) 100vw, 764px\" \/><\/p>\n<h2>Related posts<\/h2>\n<p><a class=\"LinkSuggestion__Link-sc-1gewdgc-4 cLBplk\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/identify-externally-owned-files-shared-into-the-domain-with-gat\/\" target=\"_blank\" rel=\"noopener\">Identify Externally Owned Files Shared into the Domain with GAT+<\/a><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/identify-shared-in-google-drive-files-from-external-users\/\" target=\"_blank\" rel=\"noopener\">Identify Shared-in Google Drive files from External Users<\/a><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/activity-report-for-your-google-workspace-domain\/\" target=\"_blank\" rel=\"noopener\">Activity Report for Your Google Workspace Domain<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Identify Potentially Dangerous External File Shares with One Click in the Activity Report To ensure continuous domain safety, Admins must engage in domain security monitoring, vigilantly scouting for suspicious or dangerous documents and attachments. These often arrive via email attachments or files shared within the domain. Additionally, malicious files can be uploaded from various devices [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":6975,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-9026","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":304,"total_views":"1241","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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