{"id":9250,"date":"2024-01-19T13:19:26","date_gmt":"2024-01-19T13:19:26","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=9250"},"modified":"2024-01-23T08:34:30","modified_gmt":"2024-01-23T08:34:30","password":"","slug":"how-to-export-and-backup-google-keep-data-using-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-export-and-backup-google-keep-data-using-gat-flow\/","title":{"rendered":"How to Export and Backup Google Keep Data Using GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\">GAT Flow<\/a> allows\u00a0\u00a0<a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\">Google Workspace Admins<\/a> and\/or <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-delegated-auditor\/\" target=\"_blank\" rel=\"noopener\">Delegated Auditors<\/a>\u00a0to perform single and\/or mass processes. One of them is the availability to export Google Keep data and store it in the dedicated Shared Drive folder.<\/p>\n<p>The <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\">Security Officer<\/a> must approve the workflow to complete the export, and they will have access to that given shared Drive folder by default.<\/p>\n<p>You can Export Google Keep data within a few simple steps outlined below.<\/p>\n<p><em>Note: The action is only available during the <strong>Modify<\/strong>\u00a0or\u00a0<strong>Offboarding<\/strong>\u00a0workflow.\u00a0<\/em><\/p>\n<h2 id=\"0-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Create workflow<\/h2>\n<p>First, to create a workflow, navigate to\u00a0<strong>Flow &gt; Create workflow <\/strong>(1).<strong><br \/>\n<\/strong><\/p>\n<p>Next, fill in the details as follows under the <strong>Workflow type<\/strong> tab (2):<\/p>\n<ul>\n<li>Name \u2013 enter a name for the workflow, (e.g. &#8216;Export Google Keep data&#8217;) (3)<\/li>\n<li>Type \u2013 select the type of workflow you want to use (<strong>Modify or Offboarding<\/strong>) (4)<\/li>\n<li>Next \u2013 click to proceed (5)<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-9254\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-1.png\" alt=\"GAT Flow\" width=\"969\" height=\"572\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-1.png 1680w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-1-300x177.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-1-1024x605.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-1-768x454.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-1-1536x908.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-1-360x213.png 360w\" sizes=\"(max-width: 969px) 100vw, 969px\" \/><\/p>\n<h2 id=\"1-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Select the users<\/h2>\n<p>In the next step, search for a user (1). Select one user or multiple user accounts for which you want to back up their Google Keep data (2).<\/p>\n<p>Search and add the users via<strong>\u00a0Search<\/strong> for a user, group, org. unit, or classroom or import them. The users&#8217; accounts will appear in the list below (3)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-9255 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-2.png\" alt=\"Search for a User in GAT Flow\" width=\"965\" height=\"653\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-2.png 965w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-2-300x203.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-2-768x520.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-2-360x244.png 360w\" sizes=\"(max-width: 965px) 100vw, 965px\" \/><\/p>\n<p>Once users\u2019 emails are selected, click on\u00a0<strong>Proceed to Actions <\/strong>(4).<\/p>\n<h2 id=\"2-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading\">Chose actions<\/h2>\n<p>Under the <strong>Choose Actions<\/strong> section (1), click on the <strong>(+) button<\/strong> and search for the action (2).<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-8091 \" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Emails-3-1024x535.png.webp\" sizes=\"(max-width: 800px) 100vw, 800px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Emails-3-1024x535.png.webp 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Emails-3-300x157.png.webp 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Emails-3-768x401.png.webp 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Emails-3-360x188.png.webp 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Emails-3-1536x802.png.webp 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2023\/07\/Emails-3.png.webp 1566w\" alt=\"user's email management\" width=\"963\" height=\"503\" \/><\/p>\n<p>You will see all the options available, search and select the below <strong>Migrate Google Keep<\/strong> action:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9257\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-3.png\" alt=\"Migrate to Google Keep\" width=\"964\" height=\"259\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-3.png 1365w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-3-300x81.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-3-1024x275.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-3-768x206.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-3-360x97.png 360w\" sizes=\"(max-width: 964px) 100vw, 964px\" \/><\/p>\n<p>The selected action appears in the workflow (1). When ready,\u00a0<strong>Send approval request <\/strong>(2).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9259\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-4.png\" alt=\"Google Keep\" width=\"963\" height=\"567\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-4.png 1377w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-4-300x177.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-4-1024x603.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-4-768x452.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-4-360x212.png 360w\" sizes=\"(max-width: 963px) 100vw, 963px\" \/><\/p>\n<p>The Confirm! message will appear and ask as above:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9260\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5.png\" alt=\"\" width=\"963\" height=\"179\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5.png 1162w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5-300x56.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5-1024x190.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5-768x143.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5-360x67.png 360w\" sizes=\"(max-width: 963px) 100vw, 963px\" \/><\/p>\n<p>Once confirmed, the request is now sent to the <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\">Security Officer<\/a> for verification, and once approved the job will run.<\/p>\n<p><strong>NOTE: This action will migrate Google Keep notes to a shared drive (&#8220;GatLabs Google Keep migration [current year]&#8221;). All <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\">Security Officers<\/a> will have access to this shared drive.<\/strong><\/p>\n<h2>Security Officer verification<\/h2>\n<p>The <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\">Security Officer<\/a> has to approve the request. They will receive an email that will lead them to the approval page in GAT Flow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9262 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-6.png\" alt=\"GAT Flow message\" width=\"782\" height=\"484\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-6.png 782w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-6-300x186.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-6-768x475.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-6-360x223.png 360w\" sizes=\"(max-width: 782px) 100vw, 782px\" \/><\/p>\n<p>They can review the request by clicking on the link from the email that brings them to the GAT Flow Approval tab in GAT Flow.<\/p>\n<h2>Results<\/h2>\n<p>When the action is triggered, the Google Keep notes of given users selected in the workflow are migrated to each individual Shared Drive folder under the root folder titled <strong>&#8220;GatLabs Google Keep migration [current year]&#8221;)<\/strong>. This Shared Drive folder is accessible to each of the <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\">Security Officers<\/a> in the domain.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9265\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-8.png\" alt=\"GAT labs Google Keep\" width=\"791\" height=\"329\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-8.png 1152w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-8-300x125.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-8-1024x426.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-8-768x319.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-8-360x150.png 360w\" sizes=\"(max-width: 791px) 100vw, 791px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9263\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-7.png\" alt=\"Google Keep Migration \" width=\"788\" height=\"420\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-7.png 718w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-7-300x160.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-7-360x192.png 360w\" sizes=\"(max-width: 788px) 100vw, 788px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9264\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-9.png\" alt=\"Google Keep Migration \" width=\"788\" height=\"491\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-9.png 904w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-9-300x187.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-9-768x478.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-9-360x224.png 360w\" sizes=\"(max-width: 788px) 100vw, 788px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow allows\u00a0\u00a0Google Workspace Admins and\/or Delegated Auditors\u00a0to perform single and\/or mass processes. One of them is the availability to export Google Keep data and store it in the dedicated Shared Drive folder. The Security Officer must approve the workflow to complete the export, and they will have access to that given shared Drive folder [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":8808,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[27],"class_list":["post-9250","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":411,"total_views":"1345","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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