{"id":941,"date":"2021-11-25T13:18:56","date_gmt":"2021-11-25T13:18:56","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=941"},"modified":"2023-05-04T16:58:50","modified_gmt":"2023-05-04T15:58:50","password":"","slug":"remove-and-replace-google-drive-sharing-permissions-based-on-files-not-being-accessed-for-x-amount-of-days","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/remove-and-replace-google-drive-sharing-permissions-based-on-files-not-being-accessed-for-x-amount-of-days\/","title":{"rendered":"Remove and replace Google Drive sharing permissions based on Files not being Accessed for X amount of days"},"content":{"rendered":"<p>GAT+ provides the Admins of the Google Workspace Domain with an extensive overview of the entire domain.<\/p>\n<p>The Drive audit allows the Admin to view all the Google Drive files and see their sharing permissions.<\/p>\n<p>GAT+ allows the Admins to take multiple actions on Drive files.<\/p>\n<ul>\n<li>Change ownership of Drive files and folders<\/li>\n<li>Change permissions on Shared Drives<\/li>\n<li>Change permissions on Drive files<\/li>\n<li>Remove permissions on Drive files<\/li>\n<\/ul>\n<p><strong>Remove and replace\u00a0<\/strong>Sharing permissions on your Google Drive files based on when a file was \u201c<strong>Last accessed\u201d.\u00a0<\/strong><\/p>\n<div class=\"ose-youtube ose-uid-40bd0df22aa097e761459500d5cffcd6 ose-embedpress-responsive\" style=\"width:900px; height:600px; max-height:600px; max-width:100%; display:inline-block;\" data-embed-type=\"Youtube\"><iframe allowFullScreen=\"true\" title=\"GAT+: How to Remove Google Drive Sharing Permissions\" width=\"900\" height=\"600\" src=\"https:\/\/www.youtube.com\/embed\/cE11IQgui_0?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1\" frameborder=\"0\" allow=\"accelerometer; encrypted-media;accelerometer;autoplay;clipboard-write;gyroscope;picture-in-picture clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<p>This can be done for:<\/p>\n<ul>\n<li>Remove\u00a0<strong>all internal and external Shares<\/strong><\/li>\n<li>Remove Only the following\u00a0<strong>External Shares<\/strong><\/li>\n<li><span class=\"ng-scope\" translate=\"audit.drive.removePermissions.removeSomeInternalLabel\">Remove Only the following\u00a0<strong>Internal Shares<\/strong><\/span><\/li>\n<li>Replace \u201c<strong>Public<\/strong>\u201d with \u201c<strong>Public at domain.com<\/strong>\u201c<\/li>\n<li><span class=\"ng-scope ng-binding\" translate=\"audit.drive.removePermissions.replacePublicDomainLabel\">Replace \u201c<strong>Public at domain.com<\/strong>\u201d with \u201c<strong>Public at domain.com with link<\/strong>\u201c<\/span><\/li>\n<li>Replace \u201c<strong>Public with link<\/strong>\u201d with \u201c<strong>Public at domain.com with link<\/strong>\u201c<\/li>\n<li>Replace \u201c<strong>Public<\/strong>\u201d with \u201c<strong>Public with link<\/strong>\u201c<\/li>\n<\/ul>\n<h3 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"20\" data-lineheight=\"26px\"><span id=\"Remove_and_Replace_permissions_directly\">Remove and Replace permissions directly<\/span><\/h3>\n<p>Navigate to the\u00a0<strong>GAT+ &gt; Drive &gt; Files<\/strong> audit search for the files you want to set the rules for.<\/p>\n<p>Apply any of the multiple search options to find the files you want to audit.<\/p>\n<p><strong>Select the Files individually<\/strong> or <strong>all in bulk<\/strong> then click on the\u00a0<strong>File operations<\/strong>\u00a0button<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-946\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-11-25-13_02_55-Window-1.png\" alt=\"\" width=\"1169\" height=\"885\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-11-25-13_02_55-Window-1.png 1169w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-11-25-13_02_55-Window-1-300x227.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-11-25-13_02_55-Window-1-1024x775.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/2021-11-25-13_02_55-Window-1-768x581.png 768w\" sizes=\"(max-width: 1169px) 100vw, 1169px\" \/><\/p>\n<p>Select \u201c<strong>Remove permissions\u201d\u00a0<\/strong>this will open a new window.<\/p>\n<p>From the &#8220;Multi permission change (for filter selection)&#8221; window select the options needed.<\/p>\n<ul>\n<li>General\n<ul>\n<li><strong>Remove all Internal and External Shares<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Internal\n<ul>\n<li>Remove All internal Shares<\/li>\n<li><strong>Remove Only the following Internal Shares<\/strong><\/li>\n<li>Remove Groups Members<\/li>\n<\/ul>\n<\/li>\n<li>External\n<ul>\n<li>Remove All External Shares<\/li>\n<li><strong>Remove Only the following External Shares<\/strong><\/li>\n<li>Remove All External Shares Excluding the following:<\/li>\n<\/ul>\n<\/li>\n<li>Replace\n<ul>\n<li><strong>Replace \u201cPublic\u201d with \u201cPublic at domain\u201d<\/strong><\/li>\n<li><strong>Replace \u201cPublic at gedudemobsn.com\u201d with \u201cPublic at domain with link\u201d<\/strong><\/li>\n<li><strong>Replace \u201cPublic with link\u201d with \u201cPublic at domain with link\u201d<\/strong><\/li>\n<li><strong>Replace \u201cPublic\u201d with \u201cPublic with link\u201d<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Under\u00a0<strong>Only accessed<\/strong>\u00a0enter a number of days from when the file was last accessed.<\/p>\n<blockquote><p>Only accessed 10 days ago \u2013\u00a0<strong>Only files with last recorded last access date will be affected<\/strong><\/p><\/blockquote>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-7470\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/Multiple-permission-removal-1024x802.png\" alt=\"\" width=\"800\" height=\"627\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/Multiple-permission-removal-1024x802.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/Multiple-permission-removal-300x235.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/Multiple-permission-removal-768x601.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/Multiple-permission-removal-360x282.png 360w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2021\/11\/Multiple-permission-removal.png 1291w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Click on \u201c<strong>Remove permissions\u201d<\/strong>\u00a0to apply the rule for the selected files.<\/p>\n<h3 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"20\" data-lineheight=\"26px\"><span id=\"Scheduled_reports\">Scheduled reports<\/span><\/h3>\n<p>This way of\u00a0<strong>removing permission<\/strong>\u00a0can also be added and set up as a\u00a0<strong>Scheduled report.<\/strong><\/p>\n<p>In\u00a0<strong>Drive audit<\/strong>\u00a0apply a filter for files shared externally as an option that does not contain Shared drive or Shared in files.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-31809 lazyloaded\" title=\"GAT+: [New Feature] Remove External Shares When Files have Not Been Accessed for X Number of Days 4\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46.png\" sizes=\"(max-width: 1886px) 100vw, 1886px\" srcset=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-200x109.png 200w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-300x163.png 300w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-400x217.png 400w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-600x326.png 600w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-768x417.png 768w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-800x434.png 800w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-1024x556.png 1024w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-1200x652.png 1200w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-1536x834.png 1536w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46.png 1886w\" alt=\"GAT+: [New Feature] Remove External Shares When Files have Not Been Accessed for X Number of Days 4\" width=\"1886\" height=\"1024\" data-srcset=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-200x109.png 200w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-300x163.png 300w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-400x217.png 400w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-600x326.png 600w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-768x417.png 768w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-800x434.png 800w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-1024x556.png 1024w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-1200x652.png 1200w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46-1536x834.png 1536w, https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46.png 1886w\" data-src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/01\/screenshot-gs.generalaudittool.com-2020.01.23-15_36_46.png\" \/><\/p>\n<p>Set this as a scheduled report by picking occurrence and selecting\u00a0<strong>Apply &amp; Schedule<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-42463\" title=\"Remove and Replace Google Drive Sharing Permissions Based on Files Not Being Accessed for X Number of Days 4\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35.png\" sizes=\"(max-width: 1442px) 100vw, 1442px\" srcset=\"https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35-200x77.png 200w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35-300x115.png 300w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35-400x154.png 400w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35-600x231.png 600w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35-768x296.png 768w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35-800x308.png 800w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35-1024x394.png 1024w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35-1200x462.png 1200w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_26_35.png 1442w\" alt=\"Remove and Replace Google Drive Sharing Permissions Based on Files Not Being Accessed for X Number of Days 4\" width=\"1442\" height=\"555\" \/><\/p>\n<h3 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"20\" data-lineheight=\"26px\"><span id=\"Take_action_on_the_Scheduled_report\">Take action on the Scheduled report<\/span><\/h3>\n<p>Under\u00a0<strong>Configuration\u00a0<\/strong>open\u00a0<strong>Scheduled reports\u00a0<\/strong>find the report we applied above and under Actions select\u00a0<strong>Job Action edit (+)\u00a0<\/strong>sign.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-42464\" title=\"Remove and Replace Google Drive Sharing Permissions Based on Files Not Being Accessed for X Number of Days 5\" src=\"https:\/\/gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52.png\" sizes=\"(max-width: 1363px) 100vw, 1363px\" srcset=\"https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52-200x120.png 200w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52-300x180.png 300w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52-400x239.png 400w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52-600x359.png 600w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52-768x460.png 768w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52-800x479.png 800w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52-1024x613.png 1024w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52-1200x718.png 1200w, https:\/\/n.gatlabs.com\/wp-content\/uploads\/2020\/03\/screenshot-uk.generalaudittool.com-2021.02.15-13_30_52.png 1363w\" alt=\"Remove and Replace Google Drive Sharing Permissions Based on Files Not Being Accessed for X Number of Days 5\" width=\"1363\" height=\"816\" \/><\/p>\n<p>A window will pop up, select<strong> Replace &gt;<\/strong>\u00a0<strong>Replace \u201cPublic\u201d with \u201cPublic at domain.com\u201d\u00a0<\/strong>or\u00a0<strong>any<\/strong>\u00a0option you require.<\/p>\n<p>Under the\u00a0<strong>Only accessed<\/strong>\u00a0set number of<strong>\u00a0days ago\u00a0<\/strong>since the file was accessed.<\/p>\n<blockquote><p>Only files with the last recorded\u00a0<strong>last access date\u00a0<\/strong>will be affected.<\/p><\/blockquote>\n<h3 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"20\" data-lineheight=\"26px\"><span id=\"Result\">Result<\/span><\/h3>\n<p>Whether is\u00a0<strong>Remove permission<\/strong>\u00a0directly or\u00a0<strong>Scheduled report<\/strong>, the action will take effect, and Files permissions will be removed or replaced based on X time the file was<strong>\u00a0Last Accessed\u00a0<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>GAT+ provides the Admins of the Google Workspace Domain with an extensive overview of the entire domain. The Drive audit allows the Admin to view all the Google Drive files and see their sharing permissions. GAT+ allows the Admins to take multiple actions on Drive files. Change ownership of Drive files and folders Change permissions [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[21],"glossaries":[],"doc_tag":[24],"class_list":["post-941","docs","type-docs","status-publish","hentry","doc_category-drive-management","doc_tag-gat"],"year_month":"2026-04","word_count":504,"total_views":"4649","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"stan","author_nicename":"stan","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/stan\/"},"doc_category_info":[{"term_name":"Drive Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/drive-management\/"}],"doc_tag_info":[{"term_name":"GAT+","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Remove and replace Google Drive sharing permissions based on Files not being Accessed for X amount of days - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"GAT+ provides the Admins of the Google Workspace Domain with an extensive overview of the entire domain. 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