An Admin can set it up in 2 ways:<\/p>\r\n
- \r\n
- Via workflow through Set up auto reply<\/strong> action<\/li>\r\n
- Directly from the Users<\/strong> module in GAT Flow (only accessible by Admins)<\/li>\r\n<\/ol>\r\n\r\n\r\n\r\n
Set up auto-reply via workflow in GAT Flow<\/h2>\r\n\r\n\r\n\r\n
From GAT+ (1) click and open Flow <\/strong>(2)<\/p>\r\n
![\"GAT+](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off6.png\")
<\/p>\r\n\r\n\r\n\r\n\r\n\r\nCreate workflow<\/h3>\r\n\r\n\r\n\r\n
Navigate to Flow > Create workflow\u00a0<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n\r\n
Under Define Workflow Type,<\/strong> fill in the fields required.<\/p>\r\n
- \r\n
- Workflow name<\/strong> – enter the name for the workflow<\/li>\r\n
- Type<\/strong> – Modify<\/strong>\u00a0\u2013 modify and update existing users of the domain<\/li>\r\n
- Workflow description – explanation of what the workflow will do (optional)<\/li>\r\n
- Run immediately after approval<\/strong><\/li>\r\n
- Next<\/strong> \u2013 click on the button to proceed<\/li>\r\n<\/ul>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO1-1.png\")
<\/p>\r\n\r\n\r\n\r\n\r\n\r\nSearch for a Users<\/h3>\r\n
In\u00a0Search for a user<\/strong>\u00a0(1)- select what users to be affected by this workflow (2)<\/p>\r\n
- \r\n
- Search for a\u00a0User<\/strong>\u00a0\u2013 select individual users<\/li>\r\n
- Search for a\u00a0Group<\/strong>\u00a0\u2013 select a group of users<\/li>\r\n
- Search for an\u00a0Org. Unit<\/strong>\u00a0\u2013 select Org. Unit of users<\/li>\r\n
- Classroom<\/strong><\/li>\r\n
- Import users \u2013\u00a0<\/strong>import used via Google spreadsheet<\/li>\r\n<\/ul>\r\n
Check the list of selected users under the Current selected users section (3), and click\u00a0Next<\/strong>\u00a0(4) to move on to the next step.<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO2-1.png\")
<\/p>\r\n\r\n\r\n\r\nChoose Actions<\/h3>\r\n
Under the Choose Actions section (1), click on the + button (2) and Add action (3).\u00a0 A pop-up menu with all the available actions will be displayed.<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/08\/Off3.png\")
<\/p>\r\nFrom all available actions, search for (1) and select Set up auto reply <\/strong>(2) action.<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO3-1.png\")
<\/p>\r\nThe selected action will be added to the node section. Double-click on the action node to open the action\u2019s configuration section. To sstart configuring it enable it first:<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO4-1.png\")
<\/p>\r\nFill in the required fields<\/p>\r\n
- \r\n
- Enable<\/strong> – enable the auto-reply<\/li>\r\n
- Restrict to contacts<\/strong> – restrict messages only to users under the contacts list of the chosen user<\/li>\r\n
- Restrict to the domain<\/strong> – restrict messages only to users from the domain<\/li>\r\n
- Subject<\/strong> – enter the subject for the email<\/li>\r\n
- Content<\/strong> – enter content for the email\u00a0\r\n
- \r\n
- Variables<\/strong> are available to be used\u00a0\r\n
- \r\n
- {{ name }}, {{ email }}, {{ manager }}<\/strong> and so on.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n
- HTML Editor<\/strong> – you can switch and use an HTML editor too<\/li>\r\n
- Show preview<\/strong> – to check how the message will look like on a real user’s example<\/li>\r\n<\/ul>\r\n
\r\n\r\n<\/p>\r\n\r\n\r\n\r\n\r\n\r\n
Click on\u00a0Send approval request\u00a0<\/strong>to proceed<\/p>\r\n
<\/p>\r\n
Once finished, click anywhere outside the action node to close it and select\u00a0Send Approval Request<\/strong>\u00a0to the Security Officer for review.<\/p>\r\n
After selecting\u00a0Send Approval Request<\/strong>\u00a0(1), a confirmation message will appear.\u00a0Confirm<\/strong>\u00a0to continue (2).<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO6-1.png\")
<\/p>\r\nThe workflow will be submitted for approval to the\u00a0Security Officer<\/strong>.<\/p>\r\n\r\n\r\n\r\n
Result<\/h3>\r\n\r\n\r\n\r\n
The workflow will be sent to the Security officer for Approval.<\/strong><\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO7-1.png\")
<\/p>\r\nAfter clicking the link in the email, they will be redirected to the approval section of the relevant workflow in Flow (1), where they can review the request and approve (2) or deny it (3).<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO8-1.png\")
<\/p>\r\n\r\n\r\n\r\nWhen the request is Approved the Out of Office<\/strong> message will be set up and visible in the Workflow tab<\/strong><\/p>\r\n\r\n\r\n\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO9-1.png\")
<\/p>\r\n\r\n\r\n\r\nThe account where Auto-reply is set up \u2013 will have this message on the top of their Gmail (subject: Out of office) set up in\u00a0Flow<\/strong>.<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/00010.png\")
<\/p>\r\n\r\n\r\n\r\n\r\n\r\nAnd in the Gmail (1) Settings (under the General > Out-of-Office Auto Reply:<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO11-1.png\")
<\/p>\r\nAn Out of Office auto-reply will be sent in return to the Sender:<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/ooo10.png\")
<\/p>\r\nAnd the email itself will contain the content set up in\u00a0Flow\u00a0<\/strong><\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/ooo11.png\")
<\/p>\r\nSet up auto-reply directly from Users module in GAT Flow<\/h2>\r\n
As an Admin<\/strong>, navigate the Flow (1) > Domain (2) > Users<\/strong> module (3), and search for the user in question (4) to set up an auto-reply (5-6).<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/OOO12-1.png\")
<\/p>\r\nNext, go to Email<\/strong> tab and its Auto-reply<\/strong> sub-tab where you can enable it and configure the message that is going to be sent.<\/p>\r\n
![\"\"](\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2022\/07\/User1.png\")
<\/p>\r\nOnce all is set up, Update<\/strong> the changes.\u00a0<\/p>\r\n
This feature set up under Users module is directly available to Google Workspace Administrators and does not require the approval of a Security Officer.<\/p>\r\n
Relevant post<\/h2>\r\n
- HTML Editor<\/strong> – you can switch and use an HTML editor too<\/li>\r\n
- {{ name }}, {{ email }}, {{ manager }}<\/strong> and so on.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<\/li>\r\n
- Restrict to contacts<\/strong> – restrict messages only to users under the contacts list of the chosen user<\/li>\r\n
- Search for a\u00a0Group<\/strong>\u00a0\u2013 select a group of users<\/li>\r\n
- Type<\/strong> – Modify<\/strong>\u00a0\u2013 modify and update existing users of the domain<\/li>\r\n
- Directly from the Users<\/strong> module in GAT Flow (only accessible by Admins)<\/li>\r\n<\/ol>\r\n\r\n\r\n\r\n