{"id":9606,"date":"2024-03-04T10:14:28","date_gmt":"2024-03-04T10:14:28","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=9606"},"modified":"2026-03-16T17:30:36","modified_gmt":"2026-03-16T17:30:36","password":"","slug":"adding-email-delegation-to-groups-members-via-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/adding-email-delegation-to-groups-members-via-gat-flow\/","title":{"rendered":"Adding Email Delegation to Group Members via GAT Flow"},"content":{"rendered":"<div>\n<p>Google administrators can use <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\"><strong>GAT Flow<\/strong><\/a> to assign bulk delegation by selecting individual Group members and giving them access to another user&#8217;s mailbox OR, conversely, grant delegation to their accounts to another user.<\/p>\n<\/div>\n<div>\n<h2>Create Workflow and Select Group Members<\/h2>\n<h3 id=\"1-toc-title\" class=\"betterdocs-content-heading betterdocs-content-heading betterdocs-content-heading\">Workflow type<\/h3>\n<p>In the\u00a0<strong>Workflow<\/strong>\u00a0fill in the details for the workflow. You can set it up also as an<strong>\u00a0Event workflow\u00a0<\/strong>or<strong>\u00a0Recurring workflow.<\/strong><\/p>\n<ul>\n<li><strong>Name<\/strong>\u00a0\u2013 enter the name of the workflow (2)<\/li>\n<li><strong>Description<\/strong>\u00a0\u2013 enter a description for the workflow (optional)<\/li>\n<li><strong>Type<\/strong>\u00a0\u2013 select what workflow type you would like to run\n<ul>\n<li><strong>Modify<\/strong>\u00a0\u2013 modify existing users (3)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Include suspended users<\/strong>\u00a0\u2013 enable or disable to allow you to select users who are currently suspended:\n<ul>\n<li>If enabled \u2013 you will be able to select even users who are suspended<\/li>\n<li>If disabled \u2013 you will be able to select only users who are active<\/li>\n<\/ul>\n<\/li>\n<li><strong>Run immediately after approval<\/strong>\u00a0\u2013 provides an option to schedule the workflow to run in a selected future time (optional)<\/li>\n<\/ul>\n<p>Later click\u00a0<strong>Next<\/strong>\u00a0(4) to proceed.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-16083 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_50_38-.png\" alt=\"Creating a bulk delegation workflow in GAT Flow\" width=\"1597\" height=\"1289\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_50_38-.png 1597w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_50_38--300x242.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_50_38--1024x827.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_50_38--768x620.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_50_38--1536x1240.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_50_38--360x291.png 360w\" sizes=\"(max-width: 1597px) 100vw, 1597px\" \/><\/p>\n<p>In the <strong>Search for a User <\/strong>(1) section, select the <strong>Group<\/strong> (2) that you want to delegate to\/from. Once you&#8217;ve confirmed you have the correct users (3) you can click <strong>Next<\/strong> (4).<\/p>\n<div><img decoding=\"async\" class=\"alignnone wp-image-16082 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_19_12-Greenshot.png\" alt=\"Selecting a group of users in a workflow in GAT Flow\" width=\"1600\" height=\"1288\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_19_12-Greenshot.png 1600w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_19_12-Greenshot-300x242.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_19_12-Greenshot-1024x824.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_19_12-Greenshot-768x618.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_19_12-Greenshot-1536x1236.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-16_19_12-Greenshot-360x290.png 360w\" sizes=\"(max-width: 1600px) 100vw, 1600px\" \/><\/div>\n<div><\/div>\n<h2><b>Delegate To\/From Action:<\/b><\/h2>\n<p>In the\u00a0<strong>Choose actions<\/strong>\u00a0click on the\u00a0<strong>(+) button\u00a0<\/strong>(1) and then click the\u00a0<strong>Add action<\/strong>\u00a0button (2)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-16068 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png\" alt=\"Adding an action from the choose actions step in a GAT Flow workflow\" width=\"1739\" height=\"1244\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21.png 1739w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-300x215.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1024x733.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-768x549.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-1536x1099.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/08\/2026-03-13-19_40_21-360x258.png 360w\" sizes=\"(max-width: 1739px) 100vw, 1739px\" \/><\/p>\n<p>Afterwards, search and add the action\u00a0<strong>Email &gt; Set email delegation <\/strong>(1) then double click the <strong>Set email delegation <\/strong>action node (2).<\/p>\n<div>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16084 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_19_02-.png\" alt=\"Selecting the 'Set email delegation' option in GAT Flow\" width=\"1599\" height=\"1288\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_19_02-.png 1599w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_19_02--300x242.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_19_02--1024x825.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_19_02--768x619.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_19_02--1536x1237.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_19_02--360x290.png 360w\" sizes=\"(max-width: 1599px) 100vw, 1599px\" \/><\/p>\n<p>You can select the <strong>Delegate Type<\/strong>, <strong>Delegate To\/From<\/strong> and if you wish a <strong>Temporary delegation<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16085 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_25_13-.png\" alt=\"Set email delegation action settings in GAT Flow\" width=\"1598\" height=\"1286\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_25_13-.png 1598w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_25_13--300x241.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_25_13--1024x824.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_25_13--768x618.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_25_13--1536x1236.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/2026-03-16-17_25_13--360x290.png 360w\" sizes=\"(max-width: 1598px) 100vw, 1598px\" \/><\/p>\n<p><strong>NOTE:<\/strong> You can now select the Google Group with a collaborative inbox in the<a href=\"https:\/\/workspace.google.com\/\"> Google Workspace<\/a> domain to set the Delegation &#8216;To&#8217; that Group members, but the special setup needs to be configured by Google Administrator in the Admin console first.<\/p>\n<p>See this article for more details.<\/p>\n<h2>Security Officer approval<\/h2>\n<p>The Security Officer must approve the workflow. After the approval, the email delegation action <strong>To <\/strong>or<strong> From<\/strong> individual group members will be configured.<\/p>\n<h2>Relevant Posts<\/h2>\n<\/div>\n<\/div>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-google-workspace-bulk-email-delegation\/\">Bulk Email Delegating with Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-email-delegation-and-auto-forward-to-manager\/\">Set Email Delegating and Auto-forward to the Manager<\/a><\/li>\n<li><a class=\"LinkSuggestion__Link-sc-1gewdgc-4 cLBplk\" href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/alert-for-email-delegation-from-google-users\/\" target=\"_blank\" rel=\"noopener\">Alert for Email Delegation from Google Users<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Google administrators can use GAT Flow to assign bulk delegation by selecting individual Group members and giving them access to another user&#8217;s mailbox OR, conversely, grant delegation to their accounts to another user. Create Workflow and Select Group Members Workflow type In the\u00a0Workflow\u00a0fill in the details for the workflow. You can set it up also [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":9839,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23],"glossaries":[],"doc_tag":[27],"class_list":["post-9606","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_tag-gat-flow"],"year_month":"2026-04","word_count":338,"total_views":"1066","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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