{"id":9640,"date":"2024-03-07T09:27:29","date_gmt":"2024-03-07T09:27:29","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=9640"},"modified":"2024-03-07T09:31:14","modified_gmt":"2024-03-07T09:31:14","password":"","slug":"edit-workflows-and-message-security-officer-about-it-in-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/edit-workflows-and-message-security-officer-about-it-in-gat-flow\/","title":{"rendered":"Edit Workflows and Message Security Officer about it in GAT Flow"},"content":{"rendered":"<h3>Edit your workflow and message the Security Officer about it in GAT Flow:<\/h3>\n<p>There are several different ways of editing your existing workflows, either Event or Recurring workflows.<\/p>\n<p>One of the options allows a basic edition of fields that do not require Security Officer approval &#8211; <strong>Edit basics.<\/strong><\/p>\n<p>The other two options require editing each field and must undergo approval by the Security Officer.<\/p>\n<ul>\n<li><strong>Edit and stop<\/strong><\/li>\n<li><strong>Edit and keep active<\/strong><\/li>\n<\/ul>\n<blockquote><\/blockquote>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-9643\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-1.png\" alt=\"Edit Workflows and Message Security Officer\" width=\"846\" height=\"243\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-1.png 1421w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-1-300x86.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-1-1024x294.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-1-768x221.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-1-360x103.png 360w\" sizes=\"(max-width: 846px) 100vw, 846px\" \/><\/p>\n<p>For edits requiring Security Officer review, we now allow you to create and send a short message that can be used for efficient communication between the workflow editor and the reviewer &#8211; the Security Officer &#8211; for example, to highlight changes made to the workflow so that the approver can efficiently navigate through the edited workflow.<\/p>\n<h2>Edit basic<\/h2>\n<p>The <strong>&#8220;Edit basic&#8221;<\/strong> option allows the workflow editor to make general changes to the following fields and no Security Officer approval is required:<\/p>\n<ol>\n<li>Workflow <strong>Name<\/strong><\/li>\n<li>Workflow <strong>Description<\/strong><\/li>\n<li><strong>Workflow tags<\/strong><\/li>\n<\/ol>\n<blockquote><\/blockquote>\n<p><img decoding=\"async\" class=\"alignnone wp-image-9644 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-2.png\" alt=\"Edit Workflows in Flow\" width=\"852\" height=\"239\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-2.png 852w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-2-300x84.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-2-768x215.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-2-360x101.png 360w\" sizes=\"(max-width: 852px) 100vw, 852px\" \/><\/p>\n<p>Once the <strong>Edit basic<\/strong> option is selected, the editor window will open and the Name, Description, and Workflow tags fields become editable.<\/p>\n<p>After editing, the <strong>Save Changes<\/strong> button saves all of them, without the Security Officer&#8217;s authorization.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-9645\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-3.png\" alt=\"Edit Workflows and Message Security Officer\" width=\"851\" height=\"649\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-3.png 1585w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-3-300x229.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-3-1024x782.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-3-768x586.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-3-1536x1173.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-3-360x275.png 360w\" sizes=\"(max-width: 851px) 100vw, 851px\" \/><\/p>\n<h2>Edit and message Security Officer<\/h2>\n<p>The remaining two options, <strong>&#8220;Edit and stop&#8221;<\/strong> and <strong>&#8220;Edit and keep active,&#8221;<\/strong> require the Security Officer&#8217;s authorization.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9648 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-4.png\" alt=\"Edit Workflows in fLow\" width=\"845\" height=\"225\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-4.png 845w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-4-300x80.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-4-768x204.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-4-360x96.png 360w\" sizes=\"(max-width: 845px) 100vw, 845px\" \/><\/p>\n<p>After selecting one of the mentioned options, the entire workflow becomes editable, all fields under <strong>Workflow type<\/strong> as well as all actions under the <strong>Choose action<\/strong> section.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9649\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-5.png\" alt=\"Edit Workflows and Message Security Officer\" width=\"850\" height=\"640\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-5.png 1601w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-5-300x226.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-5-1024x771.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-5-768x579.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-5-1536x1157.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-5-360x271.png 360w\" sizes=\"(max-width: 850px) 100vw, 850px\" \/><\/p>\n<p>Once the editor\/requester makes the changes, they need to send the workflow to the Security Officer for verification.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9650\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-6.png\" alt=\"GAT Flow\" width=\"853\" height=\"457\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-6.png 1531w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-6-300x161.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-6-1024x548.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-6-768x411.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-6-360x193.png 360w\" sizes=\"(max-width: 853px) 100vw, 853px\" \/><\/p>\n<div class=\"flex-1 overflow-hidden\">\n<div class=\"react-scroll-to-bottom--css-elvoa-79elbk h-full\">\n<div class=\"react-scroll-to-bottom--css-elvoa-1n7m0yu\">\n<div class=\"flex flex-col text-sm pb-9\">\n<div class=\"w-full text-token-text-primary\" data-testid=\"conversation-turn-295\">\n<div class=\"px-4 py-2 justify-center text-base md:gap-6 m-auto\">\n<div class=\"flex flex-1 text-base mx-auto gap-3 md:px-5 lg:px-1 xl:px-5 md:max-w-3xl lg:max-w-[40rem] xl:max-w-[48rem] group final-completion\">\n<div class=\"relative flex w-full flex-col agent-turn\">\n<div class=\"flex-col gap-1 md:gap-3\">\n<div class=\"flex flex-grow flex-col max-w-full\">\n<div class=\"min-h-[20px] text-message flex flex-col items-start gap-3 whitespace-pre-wrap break-words [.text-message+&amp;]:mt-5 overflow-x-auto\" data-message-author-role=\"assistant\" data-message-id=\"502d2f45-aea8-40e5-86fb-5a1e7f29aa0f\">\n<div class=\"markdown prose w-full break-words dark:prose-invert light\">\n<p>The field for creating a message to the reviewer &#8211; Security Officer &#8211; will appear.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9651\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-7-e1709729458510.png\" alt=\"Event Workflow\" width=\"858\" height=\"480\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-7-e1709729458510.png 1298w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-7-e1709729458510-300x168.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-7-e1709729458510-1024x574.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-7-e1709729458510-768x430.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-7-e1709729458510-360x202.png 360w\" sizes=\"(max-width: 858px) 100vw, 858px\" \/><\/p>\n<p>Create a message (1) that helps the Officer identify the changes more easily, and <strong>Send approval request<\/strong> (2).<\/p>\n<p>By default, GAT Flow sends an automated email notification to the Security Officer, providing a link to access the specific workflow for review.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9654\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-9.png\" alt=\"Message Security Officer Flow\" width=\"861\" height=\"477\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-9.png 1571w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-9-300x166.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-9-1024x567.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-9-768x425.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-9-1536x851.png 1536w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-9-360x199.png 360w\" sizes=\"(max-width: 861px) 100vw, 861px\" \/><\/p>\n<p>The<strong> editor\/requester<\/strong> of the workflow sends a short message to the Security Officer.<\/p>\n<p>After that, the Security Officer can view the message on their GAT Flow dashboard.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9653\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-8.png\" alt=\"Edit Workflows and Message Security Officer\" width=\"862\" height=\"456\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-8.png 1423w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-8-300x159.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-8-1024x541.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-8-768x406.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Edit-8-360x190.png 360w\" sizes=\"(max-width: 862px) 100vw, 862px\" \/><\/p>\n<p>The Security Officer reads the message and can seamlessly review changes made to the workflow.<\/p>\n<p>Finally, they can decide whether to Deny or Approve the entire workflow.<\/p>\n<h2>Relevant posts<\/h2>\n<ul>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\" target=\"_blank\" rel=\"noopener\">What is a Security Officer?<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/faqs-security-officers-in-gat\/\" target=\"_blank\" rel=\"noopener\">FAQ\u2019s \u2013 Security Officers in GAT<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-318 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/workflow-triggered-by-an-event-on-users\/\" target=\"_blank\" rel=\"noopener\">Event Triggered Workflows<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/recurring-workflows\/\" target=\"_blank\" rel=\"noopener\">Recurring Workflows<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Edit your workflow and message the Security Officer about it in GAT Flow: There are several different ways of editing your existing workflows, either Event or Recurring workflows. One of the options allows a basic edition of fields that do not require Security Officer approval &#8211; Edit basics. The other two options require editing each [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":8808,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[20],"glossaries":[],"doc_tag":[27],"class_list":["post-9640","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":390,"total_views":"2012","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - 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