{"id":9797,"date":"2024-03-11T15:51:04","date_gmt":"2024-03-11T15:51:04","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&#038;p=9797"},"modified":"2024-03-11T15:51:04","modified_gmt":"2024-03-11T15:51:04","password":"","slug":"set-email-delegation-to-google-groups-via-gat-flow","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-email-delegation-to-google-groups-via-gat-flow\/","title":{"rendered":"Set email delegation to Google Groups via GAT Flow"},"content":{"rendered":"<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/flow-overview\/\" target=\"_blank\" rel=\"noopener\"><strong>GAT Flow<\/strong><\/a> is a very intuitive and comprehensive tool used by Administrators to effectively and easily manage their Google domains.<\/p>\n<p>It enables the mass sending of requests, which is why it is a very useful tool for efficient onboarding, offboarding, and\/or modifying domain users.<\/p>\n<p>One of the actions that can be easily performed is to delegate email not only to the individual user of your domain but also to <strong>Google Groups<\/strong>.<\/p>\n<p>This is useful when a particular Group of people, e.g. members of the <em>hr.project@domain.com<\/em> group, needs to have access to particular users of the domain (<strong>Delegate TO<\/strong> Group called <em>hr.project@domain.com<\/em>),<\/p>\n<p>Below are the steps to set up email delegation to a <strong>Google Group<\/strong>.<\/p>\n<h2>Create workflow<\/h2>\n<p>To create a workflow, navigate to <strong>Flow (1) &gt; Create workflow <\/strong>(2).<strong><br \/>\n<\/strong><\/p>\n<p>Next, fill in the details as follows under the\u00a0<strong>Workflow type<\/strong> tab (3):<\/p>\n<ul>\n<li>Name \u2013 enter a name for the workflow, (e.g. \u2018Groups email delegation\u2019) (4)<\/li>\n<li>Type \u2013 select the type of workflow you want to use (<strong>Modify or Offboarding<\/strong>) (5)<\/li>\n<li>Next \u2013 click to proceed (6)<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-9804 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups1.png\" alt=\"Email delegation to Google Groups\" width=\"1392\" height=\"720\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups1.png 1392w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups1-300x155.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups1-1024x530.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups1-768x397.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups1-360x186.png 360w\" sizes=\"(max-width: 1392px) 100vw, 1392px\" \/><\/p>\n<h2>Select the user(s)<\/h2>\n<p>Under the Search for a user (1) section, select one user or multiple user accounts for which you want to set the email delegation (2).<\/p>\n<p>Search and add the users via<strong>\u00a0Search<\/strong>\u00a0for a user, group, org. unit, or classroom or import them. The users\u2019 accounts will appear in the list below (3)<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-9805 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups2.png\" alt=\"GAT Flow\" width=\"1389\" height=\"607\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups2.png 1389w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups2-300x131.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups2-1024x447.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups2-768x336.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups2-360x157.png 360w\" sizes=\"(max-width: 1389px) 100vw, 1389px\" \/><\/p>\n<p>Once users\u2019 emails are selected, click on\u00a0<strong>Proceed to Actions\u00a0<\/strong>(4).<\/p>\n<h2>Choose action<\/h2>\n<p>Under the\u00a0<strong>Choose Actions<\/strong>\u00a0section (1), click on the\u00a0<strong>(+) button<\/strong> and search for the &#8216;<strong>Set email delegation<\/strong>&#8216; action (2).<\/p>\n<p>You will see the Delegate &#8216;To&#8217; opinion displayed by default (3) and you can start typing the Group&#8217;s email address that you wish to delegate other users&#8217; mailboxes to.<\/p>\n<p>When ready, <strong>Send approval request <\/strong>(4)\u00a0to the Security Officer.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-9807 size-full\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups3.png\" alt=\"Email delegation to Google Groups\" width=\"1394\" height=\"751\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups3.png 1394w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups3-300x162.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups3-1024x552.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups3-768x414.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups3-360x194.png 360w\" sizes=\"(max-width: 1394px) 100vw, 1394px\" \/><\/p>\n<p>The Confirm! message will appear and ask as above:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9260\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5.png.webp\" sizes=\"(max-width: 963px) 100vw, 963px\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5.png.webp 1162w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5-300x56.png.webp 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5-1024x190.png.webp 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5-768x143.png.webp 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/01\/Keep-export-5-360x67.png.webp 360w\" alt=\"GAT Flow Confirmation\" width=\"656\" height=\"122\" \/><\/p>\n<p>Once confirmed, the request is now sent to the\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\">Security Officer<\/a>\u00a0for verification, and once approved the job will run.<\/p>\n<p><strong>NOTE:\u00a0<\/strong>To allow email delegation to a group, check the &#8220;<strong>Allow users to grant their mailbox access to a Google group<\/strong>&#8221; box (it may take even a few days).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9808\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Mail-delegation-setup.png\" alt=\"Email delegation to Google Groups\" width=\"654\" height=\"265\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Mail-delegation-setup.png 1376w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Mail-delegation-setup-300x122.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Mail-delegation-setup-1024x415.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Mail-delegation-setup-768x311.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Mail-delegation-setup-360x146.png 360w\" sizes=\"(max-width: 654px) 100vw, 654px\" \/><\/p>\n<h2>Security Officer verification<\/h2>\n<p>The\u00a0<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/what-is-a-security-officer\/\" target=\"_blank\" rel=\"noopener\">Security Officer<\/a>\u00a0has to approve the request. They will receive an email that will lead them to the approval page in GAT Flow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9810\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups4.png\" alt=\"Security Officer\" width=\"680\" height=\"385\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups4.png 1366w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups4-300x170.png 300w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups4-1024x579.png 1024w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups4-768x435.png 768w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups4-360x204.png 360w\" sizes=\"(max-width: 680px) 100vw, 680px\" \/><\/p>\n<p>They can review the request by clicking on the link from the email that brings them to the GAT Flow Approval tab in GAT Flow.<\/p>\n<h2>Results<\/h2>\n<p>When the action is triggered, email delegation is configured for the given users selected in the workflow. Consequently, the members of the designated Google Groups will now have access to those users&#8217; mailboxes.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9813\" src=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups6.png\" alt=\"Email delegation to Google Groups\" width=\"561\" height=\"728\" srcset=\"https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups6.png 742w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups6-231x300.png 231w, https:\/\/gatlabs.com\/knowledge\/wp-content\/uploads\/2024\/03\/Groups6-360x467.png 360w\" sizes=\"(max-width: 561px) 100vw, 561px\" \/><\/p>\n<h2>Relevant posts<\/h2>\n<ul>\n<li class=\"betterdocs-breadcrumb-item item-current item-110 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-google-workspace-bulk-email-delegation\/\" target=\"_blank\" rel=\"noopener\">Bulk Email delegation with Flow<\/a><\/li>\n<li><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/adding-email-delegation-to-groups-members-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\">Adding Email Delegation to Group Members via GAT Flow<\/a><\/li>\n<li class=\"betterdocs-breadcrumb-item item-current item-368 current\"><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-email-delegation-and-auto-forward-to-manager\/\" target=\"_blank\" rel=\"noopener\">Set email delegation and auto-forward to Manager<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GAT Flow is a very intuitive and comprehensive tool used by Administrators to effectively and easily manage their Google domains. It enables the mass sending of requests, which is why it is a very useful tool for efficient onboarding, offboarding, and\/or modifying domain users. One of the actions that can be easily performed is to [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":8808,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"doc_category":[23,20],"glossaries":[],"doc_tag":[27],"class_list":["post-9797","docs","type-docs","status-publish","has-post-thumbnail","hentry","doc_category-email-audit","doc_category-users-management","doc_tag-gat-flow"],"year_month":"2026-04","word_count":462,"total_views":"1201","reactions":{"happy":"0","normal":"0","sad":"0"},"author_info":{"name":"Monika","author_nicename":"monika","author_url":"https:\/\/gatlabs.com\/knowledge\/author\/monika\/"},"doc_category_info":[{"term_name":"Email Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/email-audit\/"},{"term_name":"Users Audit &amp; Management","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-category\/users-management\/"}],"doc_tag_info":[{"term_name":"GAT Flow","term_url":"https:\/\/gatlabs.com\/knowledge\/tech-tips-tag\/gat-flow\/"}],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Set email delegation to Google Groups via GAT Flow - GAT Knowledge Base<\/title>\n<meta name=\"description\" content=\"Streamline email delegation in Google Workspace domains by setting up delegation to Google Groups with GAT Flow. 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