📖 2 mins read

How To Modify Email Signature to Google Workspace Users in Bulk

 

Getting Started

Modify and change the email signature to all users in your Workspace domain.

With GAT Flow, you can edit and set up a new email signature to a group of users in a bulk.

Open GAT+ and under Configuration select Flow 

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 1

Create Workflow Type

On the left-hand side click on ‘Create workflow’

Under ‘Workflow type’

Add a name for it and select the type to ‘Modify’

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 2

Click on the Next button to proceed.

Search For A User

In ‘Search for a user’, pick an option to find an individual user or a group. In this case, we will search for a user.

You can add individual users one by one or in a bulk via groups ( additional users can be removed from within)

When the users are selected click on ‘Proceed to action’

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 3

Choose Actions

Find and click on the ‘Set email signature’ option.

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 4

A list of variables you can use in your email signatures are:

  • User full name {{ name }}
  • User first name {{ firstName }}
  • User last name {{ lastName }}
  • User email {{ email }}
  • Job title {{ jobTitle }}
  • Department {{ jobDepartment }}
  • Job description {{ jobDescription }}
  • Cost center {{ jobCostCenter }}
  • Work address {{ workAddress }}
  • Work phone {{ workPhone }}
  • Mobile phone {{ mobilePhone }}
  • Manager {{ manager }}

 

  • {% if mobilePhone %} {{ mobilePhone }} {% endif %} – If mobile phone number is not available placeholder will not be shown.
  • {{ name | upcase }} – eg. John Smith = JOHN SMITH
  • {{ name | downcase }} – eg. John Smith = john smith
  • {{ name | downcase | capitalize }} = eg.  John Smith = John smith

Select Switch to HTML editor to turn that on and enter the HTML code. You can copy and paste prepared HTML code for signature.

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 5

Above the code, a view of the HTML output will be displayed.

You can also select ‘Pick a template’ and a list will be displayed

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 6

Select any of the options, and click Next.

Fill in the details.

Add ‘company image’ by URL, or ‘Upload image’, set ‘company color’, add Social media links. Set and leave the bottom text as the ending of the signature.

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 7

Click on Next to proceed.

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 8

Click on ‘Finish’ and an overview of the HTML code and preview of how the Email signature will look like will be displayed.

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 9

Click on ‘Send approval request’ and confirm.

Results

An email will be sent to the Security Officer for approval.

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 10

Note: If there is a pre-approval set, you can approve it right away and the action will take effect.

This will lead them to the Workflow summary where it can be approved or denied

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 11

The progress of the request can be seen in the ‘Workflow’. 

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 12

When the request is approved the ‘Status’ will be ‘Approved’. 

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 13

Click on the eye icon to see more details.

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 14

You can save as the action set or edit and re-request workflow.

The new email signature will be set for all the users.

GAT Flow | Modify Email Signature to Google Workspace Users in Bulk 15

 

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and you would like to run a fresh trial again, please enquire through this form.

 

Thanks for sharing and spreading the word!