File management functionalities
File ownership change – when the admin enters the name of the New owner there are 3 options:
- Deny access for the old owner – By default when ownership is changed, the previous owner is added as an additional editor
- Untrash file- If any files are in the Bin folder, they will be restored and taken out of the trash during the ownership transfer
- A custom path can be selected where the file to be moved into – Custom folder path for the files to be placed in, enter the folder name followed by the forward-slash (/), for example, folderX/
When Ownership change is required, an admin can select the custom path where the files will be placed in the new owner’s drive.
If no custom path is selected the ownership change file will be located in new user MyDrive – FM123567
Select the file you want to change ownership to, click on the Apply permission change to this file if you select an individual file (below)
Select File operations button then File management if you want to make a bulk change on more than one file (below)
Both of those methods will open File management.
Add the new owner email then click on the Custom path and enter the path you want the file to be placed in.
By default when ownership is changed, the previous owner is added as an additional editor.
Admin, however, can Deny access for old owners by removing their access as editor/reader.
If the selected files are trashed, at the time of ownership change, they will be un-trashed and placed on the custom path.
If any files are in the Bin folder, they will be restored and taken out of the trash during the ownership transfer
In the case below a custom path is set as FolderA/FolderB,
When the request is approved, the new owner (receiver) will have those two folders created and the files will be inside.
The naming convention of FM_1243246 will be removed and the Custom path convention will be used.
The folders will be in the same folder path as it was in the original owner folder tree.