GAT+ allows an admin to set up a rule for Google drive files and remove the Sharing permissions.
GAT+ will show all the Drive Files on a domain and the different Sharings they have.
Actions can be taken on the Drive Files by Adding or Removing permissions to them
Remove the following external shares “Public” OR “Public with link” if the file hasn’t been accessed for X number of days.
Navigate to the GAT+ → Drive → Apply filter and search for the Files needed
Apply any of the multiple search options to find the files you want to audit.
Select the Files individually or all in bulk then click on the File operations button
Select “Remove permissions” this will open a new window, select the option you want to use.
Select the options:
- Remove All External Shares
- Remove Only the following External Shares
- Remove All External Shares Excluding the following:
Under Only accessed enter a number of days from when the file was last accessed.
Only accessed 10 days ago – Only files with last recorded last access date will be affected
Note: permissions public, public with link is the same as everyone and everyone with link
Select the option Remove only the following External Shares
In Shares to remove – add the sharing permissions such as public, everyone with link, or valid email domains.
Under Only accessed enter a number of days from when the file was last accessed. Files with last recorded last access date will be affected.
Click on “Send request” to apply the rule for the selected files.
This way of removing permission can also be added and set up as a Scheduled report.
In Drive audit apply a filter for files shared externally as an option that does not contain Shared drive or Shared in files.
Set this as scheduled report by picking occurrence and selecting Apply & Schedule.
Under Configuration open Scheduled reports find the report we applied above and under Actions select Job Action edit (+) sign.
A window will pop-up.
Select External → Remove only following External Shares → Shares to remove: Everyone, everyone with link → Only accessed X days ago
Only files with the last recorded last access date will be affected.
A report will be generated, based on the filter applied. Every month a new report will be generated and the external shares (Everyone, Everyone with link) will be removed from all the Files.
The Shares will be removed only on Files with recorded Last access is greater than the time set.
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