📖 2 mins read

GAT allows domain admins to remove permissions and create a report for all files in your domain.

The report can be prepared around several different user sets, depending on the scope the admin wishes to give to the report.

How to Remove Permissions for All Files in your Domain 1

 

First, we select Drive Audit then we apply a custom filter and search for files owned by our domain.

We simply search for files where the owner is our domain.

How to Remove Permissions for All Files in your Domain 2

 

Once we select all files owned by our domain, we can click the Apply button and this will run the search.

When the result is displayed you can click on “Show stats for current filter” and you will see a pop-up window with an exact number of files and their structure.

How to Remove Permissions for All Files in your Domain 3

 

Select all the files from the filter:

How to Remove Permissions for All Files in your Domain 4

 

Click on the Files Operations button and select Remove Permissions.

How to Remove Permissions for All Files in your Domain 5

Remove Permissions has a feature to notify the owners of the files in this search result and provide them with a spreadsheet of all the files they own.

How to Remove Permissions for All Files in your Domain 6

 

In the Permission change option select “Report onlythis will ensure no actions are happening on the selected search.

Add a message of your choice.

Key terms to know about when creating a custom message:

{{RECIPIENT}} – recipients full name
{{RECIPIENT.FIRSTNAME}} – recipient first name,
{{RECIPIENT.LASTNAME}} – recipient surname,
{{RECIPIENT.EMAIL}} – recipient email.

{{FILES}} – Displays in the email the files in question with a URL link.


This is the message the end-user will see. The email will show them all of the files they own.

How to Remove Permissions for All Files in your Domain 7

 

Clicking on the ‘View files’ button at the bottom will open a Google Spreadsheet for the user.

 

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and you would like to run a fresh trial again, please enquire through this form.

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