📖 2 mins read

Finding a specific file type in your Google workspace is made easy with GAT+ using the powerful options available in the filter section these files can be managed effectively.

Getting Started

Firstly Launch GAT+ and navigate to the ‘Drive’ section.

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Finding a Specific Google Drive file

In the filter area, you can use the search for parameter mime-type.

Here is a list of type mime-type searches:

  • application/photoshop
  • audio/mp3
  • video/mov
  • image/jpeg
  • text/css

For example, if we were searching for mp4 files owned by local users you can do the following search in Drive audit.

Click on the ‘Apply custom filter’ button.

You can then apply the following search parameter.

  1. Select the search parameter MimeType equals video/mp4
  2. Click on the Add Rule button.
  3. From the drop-down options select ‘Sharing Flags’, ‘doesn’t contain’, ‘Shared in’. This will ignore all files which are shared into your domain

Note: you have no administrative control over files shared in.

Click on ‘Apply’ to apply the search. You can name this filtered search, and save it for later (this is optional).

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Transferring of Ownership

When the search results appear you can select any of the files intended for transfer of ownership.

Click on ‘File Operations‘ then select ‘File Management‘ from the drop-down menu.

 

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Enter the new owner in the field provided. You can perform further actions too such as add, remove, or replace permissions.

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Security officer notification

Your security officer will receive an email that will ask them to approve your request. Once the request it’s approved the changes will occur.
The changes in progress can be checked in Admin log section. 

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If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you tried GAT in the past and you would like to run a fresh trial again, please enquire through this form.

 

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