📖 2 mins read

How to measure user activity in the G Suite environment?

Let’s  start with Drive productivity.

1.Open GAT+ and navigate to Users audit then select Drive productivity

The table shows stats for files created by users themselves.

2.View G Suite docs, spreadsheets and presentations created/updated last week for each user individually. The values on the left-side are files created, the values to the right-side are files updated in the last week.

View User Productivity in the G Suite Environment 1

Selecting any of the values will lead to the metadata of the file.

This can also be set and run as a Scheduled report.

3.Apply custom filter and search for Spreadsheet created/updated last week to be greater than 15.

 

View User Productivity in the G Suite Environment 2

5.Click on Scheduled and choose the occurrence of the report.

This will give you a report every weekend for all the users of your domain who have updated more than 15 GSuite spreadsheets in a domain.

This report can be scheduled against any other search parameters available to be filtered.

An email audit can be done by using User statistics 

Daily statistics for individual users can be found simply by searching for the user’s email address and date.

Note: User is one but it shows all different email aliases used to send and receive emails.

View User Productivity in the G Suite Environment 3

Summary statistics can be used for historical data, for example, one year report or later depending on when the tool was installed.

View User Productivity in the G Suite Environment 4

 

To check Email activity for Groups use Group statistics 

In the example below, we can see emails sent and received for a given day for a selected group email.

View User Productivity in the G Suite Environment 5

Summary statistics can display email stats for a period of time for a given group email address.

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Use Drive audit to find all files that have been updated in the last day or week.

Open Drive then navigate to Files

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The result of this search will show all files that have been updated in the last 24 hours (after the set time)

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The result can be exported into a spreadsheet.

It can be also set up as a Scheduled report, for example, every day to receive a spreadsheet with all documents updated in last 24 hours.

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