This question comes up quite often and GAT makes it really easy to get the detailed answers you’re looking for. Here’s how it works:
- First, you need to find all the documents the person in question read (or ‘viewed’).
You can do that by navigating to GAT’s Google Drive audit > Select the Event tab > then apply a custom filter.
- Enter the email address of a certain person, then pick an event type as “View” (you can select different options such as download, upload, print, created).
** You can also select a date parameter to narrow down your search results (If you don’t put a date it will scan the user and event type to find every document ever read by that person).
The example below displays all events viewed by the user in the past 21 days (since the start of the month).
Select the Events tab > then apply the Query builder, change the Type to Filtered Files Search then select the user, event type and date:
You can refine your Google Drive searches even further.
Say you’re only interested in files this user viewed which are not their own, you can exclude files where this user is also the owner.
To do this simply export the results, this will create a spreadsheet where you can edit the owner tab to exclude the person you’re currently searching for.
The result you’ll get is all the documents visited by the subject, excluding the files that person owns.
A good follow-on question from this is how do we create daily/weekly reporting for all or some documents in your domain?
Well, we created a post about how to schedule daily/weekly report on event activities on files. Read more about that below here: