How UNIS Hanoi Safeguards Data Privacy and Ensures Compliance
About
United Nations International School of Hanoi is one of just two UN Schools in the World.
It’s a private, non-profit, multicultural school catering to Early Year through Grade 12 students and was founded with the aim of providing education for children of UN staff and embassies and has now grown to cater to international and Vietnamese families in Hanoi.
Khanh Nguyen, Senior IT Officer is charged with securing the school’s Google domain.
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Challenge
Khanh deployed Google Workspace in 2016. Initially, they used another tool for auditing and managing the school’s Google domain but Khanh found it limited in functionality, expensive, and not very user-friendly.
He faced the challenge of users inadvertently sharing files externally without considering the sensitivity of the file’s contents.
Solution
Using alerts in GAT+, Khanh has configured GAT to immediately alert the Admin team when sensitive data is shared externally and the external share is automatically revoked. Another alert is sent when a large number of files are downloaded or shared externally or if a large number of emails are sent within a 24-hour period.
“The uniqueness I find in GAT is that it’s fast and robust. If there were other schools facing similar challenges, I would recommend them to use GAT. It’s easy to manage and easy to set up to do a task. GAT has much much more features that we don’t even use yet.”
Results
Khanh finds that the best overall attribute of GAT is the security it provides for his school’s Google domain. He finds it a lot faster to use than writing up lengthy scripts and uses the many reports in GAT for his weekly meeting with his manager.
Going forward, the most important thing for Khanh and UNIS Hanoi is the protection of data privacy and compliance with GDPR and they see GAT being a key part of their security strategy in the future.
“GAT is much faster than all of the tools I have tried”
Khanh Nguyen, Senior IT Officer
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