How Arts and Media School Islington Achieved a 40% Workload Reduction
About
The London Schools ICT Partnership (LSICTP) was established in 2018 between Islington Council, Elizabeth Garrett Anderson School and Arts and Media School on a non-profit basis. It was later joined by St Aloysius College and Beacon High School, bringing the total to four partners.
The main principle behind the partnership is to provide schools with high-quality, good-value service focused on comprehensive support and a secure IT environment.
The organisation is run by the Partnership Board, with the Islington Council Service Manager responsible for service delivery, increasing school numbers, and working with 3rd party organisations such as GATLabs.
Most schools supported by LSICTP use Google Workspace, and the support service has been utilising GATLabs since 2017.
Subscription Type
Manage Plan
Includes
Challenge
Potential data breach – GATLabs to the rescue.
“One of the significant challenges is when people inadvertently send sensitive emails to the wrong recipients. This type of unintentional data leak often happens, with potentially big consequences if not actioned promptly.
For example, some users may send confidential information, such as personal details about a student, to the wrong staff member. With GAT, you can immediately delete all the content before the users can read it in their inbox.”
ICT Service Manager at Islington Council.
Use Cases
The art of managing Google Workspace sharing between many users.
“An average partner secondary school has around 80 staff and 700+ pupils. Teachers share folders and files with internal and external users daily. Google Administrator can’t stay on top of all the external sharing, and GATLabs allows us to tidy up all the shared-out links easily.”
Student security and safety is paramount.
“As a part of the Children and Young People department in Islington Council, student safety comes first. We have a very strict policy around safety and security, and GATLabs auditing power is invaluable in ensuring Google Workspace admins can maintain a safe cloud environment.
With GATLabs automation, we can purge all outgoing external sharing after six months with no exceptions.
During the challenging times presented by the worldwide Covid-19 pandemic, all the functionality around user monitoring and managing Chromebooks proved extremely helpful. In particular, with the use of GAT Shield, we were able to block inappropriate websites keeping students safe at home.”
So many pupils to manage.
“Each year, all secondary school year 7 students need new Google Workspace accounts. We save time by using GAT and GAT Flow for onboarding students, including assigning them to the right groups.”
Students’ well-being is essential.
“GAT Shield allows us to check on students’ activities, how much time they have spent on each website, and identify if the device is used by someone other than the student.
Chromebook usage can be locked to certain times, and some schools utilise this functionality to ensure their students cannot login in the late evening.”
Help and support
“The company’s pragmatic approach to new feature requests does not require hundreds or tens of requests. Throughout the past few years, GATLabs implement additional functionality to their product to support its usage in educational establishments based on an experience of just one school.”
“The advice I would give to every secondary school using Google Workspace is that you need to get GAT; it has all the functionality required for managing a cloud platform; safeguarding, auditing, monitoring and many more useful features. It will contribute to your network security and save you a lot of admin time, especially around Google Classroom. Primary schools should also consider it as well.”
“GAT Labs is one of the few companies with not just good features but also good technical support. The website chat works every time and is the quickest way to get help or resolve any issues. ”
Results
“The overall result we achieve with GAT is the safeguarding of not just the students but also its contribution to network security. It provides stability and an excellent overview of the Google domain. Our workload has decreased by 40%.
GAT brings great value for money to any Google environment with its functionality. It gives Google Admins a robust overview of their Google Workspace tenancy. Every secondary school with a Google Workspace environment should get GAT, and every primary school should consider getting it.
There is a high percentage of schools in Islington using cloud solutions, and while some incorporated GATLabs into their Google Workspace tenancies, the idea would be to move all of them to use this brilliant auditing tool.
ICT Service Manager at Islington Council.
“As we develop London Schools ICT Partnership and build on our relationship with GATLabs, we plan to extend the subscription across all our clients.”
ICT Service Manager at Islington Council.
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