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Optimize Google Workspace for Education Costs

Audit your school domain with GAT Labs and reduce excess spending on Google storage and licenses.

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Optimize Google Workspace for Education Costs with GAT Labs

Are You Ready to Save Big on Your Google Domain?

Google Workspace for Education is often over-licensed, and schools’ Cloud storage is needlessly overused. As a Google admin, it is in your hands to manage the Google domain efficiently, localize unnecessary expenses, and maximize IT investments.
Our success path to optimize your Google spending has three stages:

  • Deeply Audit Your Google Domain
    Identify what wastes your money, time, and attention most across the school domain.
  • Clean Up Unnecessary User Accounts
    Delete inactive and repetitive accounts, and manage their Drives and file access (a security benefit here!).
  • Free Up Drive Storage Space
    Remove files and folders you don’t need anymore from all Drives.
Optimize Google Workspace for Education Costs ​

Smart Move, Great Results

One of the world’s leading universities has recovered 332 TB of Google storage space using GAT+.
This action enabled them to significantly reduce their operating expenses. Want to be next?

How GAT Labs Help Reduce Google Domain Costs

We understand the pain of many schools: a tight budget where IT is sometimes not the priority. Although you can’t change the financial reality, with GAT Suite, optimizing savings on the Google domain is at your fingertips.
  • Clean up Inactive User Accounts: Identify and suspend or delete them.
  • Audit Large Drive Files and Folders: Find storage-consuming files by user and type, and delete them; determine which users consume the most storage space.
  • Review Gmail Content: Identify large emails and files as attachments across your domain and delete them.
  • Remove Heavy Files Safely: Transfer ownership of Google Drive files before deleting them and/or their owners.
  • Automate User Modification: Streamline user account changes with customized workflows.
  • Change File Ownership in Bulk: Transfer files to different owners at scale, ensuring access even after deleting their previous owners.
  • Secure Bulk Account Removal: Delete unused user accounts while maintaining access to their Drive resources.
  • Schedule Automated Account Deletion: Set up workflows to offboard students and teachers after the school year ends or at any other specified time. Customize actions to apply to their accounts and files.
Optimize Google Workspace for Education Costs ​

Work less, save less. Don’t waste your time and money any longer.

3 Steps to Reducing Your Google Workspace Costs

Minimize unnecessary Google spending with GAT Labs. Follow our remediation plan to reduce your domain’s excessive spend and workload. Our guide leads to Google cost optimization and helps you start saving right now.
Download the Guide

Key Reasons you Need to Optimize your Google Spending

IT Team Overload

Managing too many user accounts and their Drives than you really need can be time-consuming and require effort that could be better spent on other essential administrative tasks.

School Overpayment

Paying for excessive Google services over time results in a significant waste of financial resources that the school could reallocate to underinvested sectors, such as cybersecurity.

Security Gaps

A lack of control over still-in-place, unnecessary user accounts, excessive file access, and cluttered Drives may pose risks of data leaks and non-compliance in your school domain.

GAT Labs, Built to Streamline
Google Workspace Management in your School

GAT Suite is a comprehensive suite of tools designed to support various responsibilities in the educational environment. Each person in your school can benefit from our functionalities: from e-learning insights and user activity monitoring to file and device management.
GAT Labs for admins. Optimize Google Workspace for Education Costs ​

School Admins

GAT Labs enables them to control and secure the entire domain completely, covering every file and user. Detailed audits and automated workflows allow them to efficiently manage user accounts, file permissions, and access to sensitive data.

GAT Labs for teachers. Optimize Google Workspace for Education Costs ​

Teachers

GAT Labs supports teachers during class by reducing distractions, fostering engagement, and protecting student safety. We provide complete visibility into students’ online activity, real-time screen monitoring, and tracking student learning progress in Google Classroom.
GAT Labs for students. Optimize Google Workspace for Education Costs ​

Students

GAT Labs monitors student activity on Chromebooks and Chrome browsers. Our keyword searches focus on inappropriate behaviour, offensive language, and harmful content. Early detection enables school staff to take quick action, ensuring students feel safe in the classroom.

GAT Labs for school leaders. Optimize Google Workspace for Education Costs ​

School Leaders

GAT Labs provide decision-makers with in-depth insights into learning progress and performance of students and teachers, as well as compliance reports. Detailed audits help optimize the school’s budget and set educational priorities.

GAT Labs for parents. Optimize Google Workspace for Education Costs ​

Parents

GAT Labs ensures them that the school offers a high-quality, secure e-learning environment where every child can thrive. Our features support student mental health, reduce the risk of cyberbullying and other cybersecurity threats, and allow for prompt reactions.

Trusted by Schools and Google Admins

GAT Labs is rated 4.9 of 5 stars on Google Workspace Marketplace

GAT Labs is rated 5 out of 5 stars on G2

GAT Labs is rated 4.8 out of 5 stars on Capterra

Helpful Resources on Google Drive Auditing

Ready to learn more about GAT features for safer and more effective Google Classroom management? Look at our blog for school admins:

The K-12 Admin’s Guide to Google Shared Drives Management

Learn More

Organize School Google Drive for a Fresh Start in the New Year

Learn More

Managing Files Shared Internally and Externally in Google Drive [The School Admin’s Guide]

Learn More

Free up Storage in Google Workspace for Education Before Google Ends Unlimited Storage

Learn More

Helpful Resources on Google Drive Auditing

Ready to learn more about GAT features for safer and more effective Google Classroom management? Look at our blog for school admins:

The K-12 Admin’s Guide to Google Shared Drives Management

Learn More

Organize School Google Drive for a Fresh Start in the New Year

Learn More

Managing Files Shared Internally and Externally in Google Drive [The School Admin’s Guide]

Learn More

Free up Storage in Google Workspace for Education Before Google Ends Unlimited Storage

Learn More
Prompts: Optimise Google Workspace for Education Costs Prompts this page can help answer:
  1. What are the main cost drivers for Google Workspace in educational institutions?
  2. How can better auditing and visibility of Google Workspace usage help reduce unnecessary costs?
  3. What role does license management play in controlling spending in Google Workspace for Education?
  4. How might unused or underutilised accounts be identified and handled to optimise costs?
  5. What tools or features from GAT Labs can assist schools in minimising Google Workspace expenditure?
  6. How can automation (e.g., offboarding workflows) contribute to cost savings?
  7. Propose a 5-step plan for a school to optimise its Google Workspace costs using insights from GAT Labs.