Project Description

📖 3 mins read

Stay Better Connected Securely using Google Meet

Powerful video conferencing tools like Google Meet have proven to make all the difference to our lives over the past months. But what makes that difference noticeable is knowing how to best use and secure them

With the advent of Covid-19 and all the social distancing it brought upon us, video conferencing is now an essential part of how we connect & communicate with the outside world. Whether on a business or personal level.

It’s a fact we all have to embrace by now, as well as a perk our generation is super lucky to have.

With that, learning how to secure virtual meetings held outside of business premises is a prerequisite. Especially with all of the security concerns shrouding popular online conferencing tools and cyber criminals preying on any security gaps there.

While Google Meet is one of the most secure tools you can use, the following tips will help you and your employees boost that security even further from your side.

Keep ‘Meeting Crashers’ Away

There’s nothing worse than having a stranger intrude on your meetings. Add to that a stranger with ‘malicious intent’ and you get a complete DLP incident out of nowhere.

To that, Google uses exceptional multi-layered security to make it impossible for intruders to crack your video meeting IDs programmatically. 

HOWEVER, you should do your part too. Avoid accidentally disclosing meeting links to external parties. This could easily happen when sharing a screenshot of your meeting room with the meeting link is visible in the browser, for example. 

Actually, It’s a common practice nowadays for companies to share such screenshots on platforms like LinkedIn to show how they stay in touch with their employees. While it may be good for PR purposes, it’s just not the best security practice there.

Finally, creating specific rooms for each individual meeting is also a great idea to make sure you have the right participants added to the right rooms.

Audit your Company’s Google Meet Activity 

Understanding your company’s Google Meet activity can be a great way to get an overall sense of your business’s virtual operations, as well as stay on top of any related insider threats.

G Suite add-on tools like GAT+ allow you to conduct extensive Google Meet Audits with 30 days graph summary showing the number of meetings – per day  – for a month.

Beware ‘where’ participants are (especially when data protection is warranted)

So Jenna works in the healthcare sector. Yesterday she had a virtual Meeting with her boss in her backyard where she spoke about how 3 employees at X supermarket all contracted Covid-19, even naming a few.

Her neighbour, Henry, overhears that while doing some gardening. Shocked, he rings his mother up to tell her all about what he heard. His mother anxiously calls her friend Susan who lives right by that supermarket to warn her. And the cycle continues.

Did you see what happened there?

Too often confidential data may be discussed in virtual meetings. You can secure every aspect of your Google Meet conversations from a ‘technical perspective’, however, controlling the physical security of participants’ surroundings is super important too.

What about resources shared in Meet?

Removing sensitive Calendar resources from cancelled or lapsed meetings is also very important to securing your collaboration in Google Meet, as well as staying on top of DLP there.

GAT+ enables you to effortlessly do that. If management, for example, asks you to clear a room of all scheduled meetings for the next week, you can use it to also remove all Calendar resources booked with those associated meetings.

Control who can Present their Screens

Especially in large meetings, you’d always want to control which participants can share their screens. This helps you minimize the chances for unexpected surprises – including accidental sharing of sensitive information that may be on someone’s screen.

Don’t record meetings, unless NECESSARY

Meet’s record feature may be tempting to use for longer meetings to catch up on some points later on instead of taking minutes. However, this feature can also be a security hazard when abused. 

G Suite admins should only turn on recording for very specific accounts and ALWAYS be aware of which meetings are being recorded and ensure that such recordings are not shared externally.

Well, that’s it from us today. We hope you stay safe & secure always during these tricky times.

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