Well done, Admin! You’ve made it through another school year, and now it’s almost time for the landing sigh of relief.

But first, let’s wrap things up nicely and pave the way for next year’s Google Classroom operations. Two birds, one rock, huh! 

Like many of our customers, if you’ve experienced an increased reliance on Google Classroom and EdTech tools, you may have a little more digital clutter to sort out.

To help K-12 admins make end-of-year Google Classroom tasks breezier, we’ve created the list below.

5 End-Year Google Classroom Tasks for K12 Admins

1. Transfer Google Classroom Ownership First

Transfer ownership of any Google Classrooms you’d like to keep before deleting the teacher’s account.

That way, you’ll retain these Classrooms without having them become a problem later on.

This is important to prevent Orphaned Google Classrooms from happening when a teacher’s account (owner account) is deleted, and its Classrooms are automatically left behind.

These Classrooms then become ‘student-owned’ spaces where students can share unchecked content, have unmonitored conversations, etc.

Best Practice: It’s better to suspend leaving teachers’ accounts (rather than delete them) at the end of the year. This gives you more time to check their owned Classes and transfer Google Classroom ownership more easily later on.

SEE: How to Find and Fix Orphaned Google Classrooms

2. Find and Archive (or Delete) Unused Google Classrooms

Time to declutter. 

Start by running a complete scan of all Classrooms on your domain, then:

• Review all active Google Classrooms and find those you believe are no longer needed, then archive them to make room for new ones.
• Check other Classes that may not be serving any purpose but still lie there idly on your domain, and delete them.
  (These can include provisioned or unspecified Classrooms,  Classrooms belonging to previous years, or Classrooms that haven’t been used for a very long time.)

Best Practice: Before archiving Classes at the end of the year, make sure to include the school year as part of the Class name (Ex: 21-2022-G9-Bio). This will help you easily identify archived Classes from year to year.

3. Pull out Final grades and Performance Insights 

Now, let’s handle those technical Google Classroom grading tasks.

That may include manually exporting grades at your district or pulling out granular insight on Classwork, Class grades, assignments, etc. 

Taking care of these early on helps speed up things for your district and allows you to close up other pending Google Classroom tasks faster.

With the amplified use of Google Classroom, it’s not uncommon for associated Google Drive folders (auto-created by Classroom when a Class is added) to clutter up teachers’ MyDrives.

These folders contain all assignments created and materials uploaded by teachers, as well as any work turned in by students. 

While their Classes may have ended for the school year, these folders can become very valuable for teachers (especially new joiners) next year (serving as exemplary work).

One good way to help teachers get rid of Drive clutter while preserving important files within these folders is by transferring ownership of important files and moving them to a Shared Drive on your domain.

Afterward, teachers can choose to delete any remaining files or folders in their ‘MyDrives’ if they wish.

Best Practice: Ensure all student work is returned before archiving any Classroom. This will transfer ownership to students, and files won’t clutter up teachers’ Google Drives.

5. Do a Quick Classroom Calendar Clean-up

Finally, you may want to keep your teachers’ Calendars nice and clean for the new school year by clearing up any old Classroom Assignment Calendars associated with classes you archived. 

That way, their Calendars won’t be clogged with Classes they don’t really teach anymore.

You can also use a third-party tool like GAT+ to audit and delete recurrent Calendar events for your users.

Well, Admin, that’s it from us today — we hope you’ve found this piece useful.