Could your cluttered Google Drive be hindering your productivity and mental agility? Well, we know for a fact that aside from the high price tag, it takes a toll on your time and energy as you struggle through tons of stored files to find important data when you need it the most.
When it comes to decluttering, no one does it better than the brilliant tidying guru Marie Kondo who has been taking the task of organisation by storm this year, inspiring millions of people to adopt her KonMari Method™ for a neater thereby happier life.
If you are not familiar with the KonMari Method™, it essentially encourages you to purge your home or office of anything that doesn’t bring joy into your life. Pretty ”neat” huh?, pun intended.
While it seems basic in theory, many people worldwide continue to find Marie Kondo’s minimalist method ‘’life-changing’’. I mean, she sold over 11 million books and has her own binge-worthy Netflix show; Tidying Up with Marie Kondo . Even Bollywood star Amitabh Bachchan is hooked.
Obsessed with the power of the KonMari Method™, we at GAT Labs decided to take this beautifully simple approach a step forward and explore it in the digital realm, where items are less tangible, yet create as much jumble in your digital work space, or in this case, your Google Drive space.
To start, think of G Suite as your virtual home, with Google Drive acting as your file cabinet or closet space where you have piles of hanging files in the form of Google Docs, Sheets and Slides. It’s that simple!
Now let’s go Marie Kondo in 5 easy steps to a better organized Google Drive that sparks ‘joy’ and inspires you to work better, smarter and become even more productive.
Take the clutter out of your Drive:
So you might be a collector, huh? That’s not a bad thing, the KonMari Method™ encourages you to start by focusing on what you want to keep.
Identify the files you intend to keep and bin the rest, all in one go.
You’d be surprised at the multitude of insignificant files you’ve been unconsciously accumulating over time in your drive.
- Here is how to delete files in your Google Drive ☟:
a. Go to your Google Drive
b. Right-click on a file → click Remove
Marie Kondo organizes by category instead of room, which is very relevant to your Google Drive as well.
Start by dividing your files into TWO categories based on ‘value’. One for ‘sentimental value’ and another for ‘important stuff’, then create and name your folders based on each.
- We recommend dedicating a separate folder for unsorted files that don’t belong in any of your master folders.
- Make sure the names you choose for your folders are straightforward to remember which files they are for.
Here is how to create folders in your Google Drive ☟:
a. In your Google Drive → click the New option on the top left → select Folder from the drop-down menu.
b. A dialogue box will appear, enter a name for your folder → click Create → your new folder is now on the left below My Drive.
Embrace the magic of sub-folders:
Sub-folders are crucial to prevent your master folders from getting over-cluttered. You can create sub-folders based on team, project, topic, task, client, etc.
Remember, your sub-folders should always be related to your master folders.
Here is how to create sub-folders in your Google Drive ☟:
a. In your Google Drive→ open the master folder to which you want to add a sub-folder.
b. Click the New option on the top left → select Folder from the drop-down menu.
c. A dialogue box will appear. Enter a name for your folder → click Create → your new sub-folder is now attached to your master folder.
Label your folders:
And now it’s time for Marie Kondo’s cool label marker.
Did you know that you have a fantastic set of embedded labelling tools in your Google Drive, and there is no better time to start exploring them than the present moment!
a. Color-code your folders: A plethora of bland grey folders isn’t exactly visually appealing. Amp your organization game up with color-coded folders that make it easier to find what you are looking for with a simple glance.
- Here is how to color-code your folders ☟:
- In your Google Drive, right-click on the master folder you want to colour-code.
- Select the Change Color option → choose a color for your folder.
b. Symbols or Emojis: Symbols are another great way to personalise your folders based on topic.
- Here is how you can create add symbols ☟:
- Visit https://coolsymbol.com/ and copy the symbol or emoji you like by clicking on it.
- Go to your Google Drive, right-click on an existing folder → choose Rename → paste your symbol or emoji along your chosen name.
c. Star your folders/ or files ⭐ : This is another great way for labelling important folders or files to quickly find them later on.
- To star files/ or folders:Simply right-click on the file/folder you wish to star → select Add to Starred.
Place files where they belong, Always:
Just like with any freshly organized house, it can get messy pretty easily if not maintained well, your Google Drive requires the same attention. The key here is to constantly place things in their designated places, or in this case, always place new files in their designated folders right away.
Finally, remember to regularly bin unwanted files and more importantly empty your Google Drive bin to free up some storage space.
- To empty your bin: Go to your Bin → right-click on the files you want to permanently delete → select the Delete forever option, and there you go, even more storage space.