Explore the Comparison of Top Google Workspace for Education Management Tools
Trustworthy, top-notch solutions make it easier for school admins to ensure a safe e-learning experience, protect sensitive data, and strengthen student cybersecurity.
Starting Point: How to Transform Your School Domain Management?
The educational landscape is evolving before our eyes. In recent years, e-learning has become essential to the identity of many schools. While it opens great opportunities for students and teachers, it also brings edtech challenges, from cybersecurity threats to artificial intelligence.
Managing your Google Workspace for Education environment efficiently and making it a safe space for everyone is crucial for getting the best performance from students.
Explore the best solutions for auditing and managing your school domain in the market today, tailored for K12 schools and higher education institutions. These tools are designed to ensure student safety, secure the e-learning environment, and facilitate seamless classroom management.
Why Do Schools Need a Google Workspace for Education Management Tool?
School Domain Management
Streamlines managing all users, OUs, classrooms, and file permissions from one place.
Online Content Filtering
Reviews student activity in Google apps and the browser to detect and block inappropriate content.
Student Security
Protects students in the digital classroom from cyber threats and reduces the risk of personal data leaking.
Classroom Management
Helps admins and teachers provide students with effective e-learning experiences and monitors their progress.
Task Automation
Simplifies school admin’s tasks with automated and customizable workflows.
Reporting and Auditing
Improves learning performance and communication in school with detailed insights on all classrooms and students.
The perfect Google Workspace for Education Management Tool unifies all essential aspects of student security and safety online, improving their learning experience in Google Classroom. It provides comprehensive information about student activity, which optimizes teaching and learning and supports student wellbeing.
The management tool helps organize all files stored in the domain, protect sensitive data from leaks, and facilitate access to educational resources. It’s also a time–saver for admins, providing them with invaluable support in routine tasks.
Explore Top Google Workspace for Education
Management Tools
The ideal tool for managing school domains is one that helps admins keep all digital classrooms, student online activity, and school resources under control. It enables hassle-free auditing and reporting on each user, task automation, and student data protection.
Additionally, it supports teachers in providing the best quality, personalized education and protects students’ wellness and security online. This tool is crucial for a successful e-learning experience for admins, teachers, and students.
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Type
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Feature (as of July 1st, 2024)
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GAT Suite for Education
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GoGuardian
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Securly
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Managed Methods
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Hapara
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AmplifiedIT
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Compliance
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SOC II Certified
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GDPR Compliant
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Domain Auditing and Management
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Email signature management
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Audit shared in files
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Extracting list of email address sent to an account
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Silent access to Drive files and emails
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Removing external shares from files
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Email inspection and download
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Drive & shared Drives access and ownership management
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Bulk file ownership change and email removal
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Secure access workflow (two user verification)
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Alert rules for email, applications, Drive, users and Youtube
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App risk assessment and blocking
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Domain-wide live Drive files and emails content search
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User Management
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User audit
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Extracting list of email address sent, cc'd or bcc'd to an account
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Role-based access controls / Delegated auditor
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User events triggered workflows & recurring workflows
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Google Licence Assignment (Vault, Cloud Identity, Google Voice and more)
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Bulk users profile photo removal
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Copying multiple folders to multiple users in bulk
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Password management (single or in Bulk)
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Bulk emails migration
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Automated bulk users onboarding, offboarding and modifying
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Automated teacher and student workflows
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Domain-wide signature management (single or in bulk)
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Classroom Management
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Classrooms management and auditing
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Live Classroom management during class
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Real-time students screen management (Open, Close, Push screens)
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Integrated with Google Classrooms
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Integrated with Google Docs
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Post submission Chat GPT analysis
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Full accounting and analysis of typing activity, duration, characters typed, deletions, returns, etc.
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Cut and paste the control
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PDF attendance summary and class activity report
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Classroom announcement
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Student Wellbeing
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Bullying or self-harm detection, reporting and alerting based on alert rules
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Monitoring for signs of suicide risk
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Wide range of alert categories
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Multi-person escalation list with round-robin email and text notifications
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Closing tab automatically when key works are detected on page
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Porn blocking
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Blocking inappropriate sites
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Web Filtering
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Real-time web filtering
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Behaviour flow showing how your users move through any site
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Youtube reporting for uploaded videos
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Youtube reporting for videos watched
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Chrome User/Device History report
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Overriding the domain block rules and allowing students done by teachers
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Guest managed device reporting
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6 Best Google Workspace for Education
Management Tools Overview
GAT Suite for Education / GAT Labs
Who is GAT Labs:
What does GAT Labs do:
Problems GAT Labs solves:
Key Features:
- Auditing and Reporting
- Document Access and Ownership Management
- User Management
- Workflow Automation
- Real-Time Student Activity Monitoring
- Customized Alerts and Notifications
- Classroom Management
- Security and Compliance
- Online Content Filtering
- Third-party App Management
- Device Management
- Data Protection
- File Sharing Controls
- Advanced Search Capabilities
GAT Labs Solutions vs Google Admin Console
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Features
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GAT Labs
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Google Admin Console
(Education Standard & Education Plus) |
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Interactive dashboard displaying all shared files, public files, public with link and orphaned files
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Domain-wide search for files shared with specific users or domains
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Automatically send emails to your end-users notifying them of files with sensitive sharing permission
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Remove external sharing permissions for inactive files with granular controls over the files and users in scope
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Apply sharing expiration periods with granular control over the files, users, sharing permission types or external domains in scope
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Find and replace sharing permissions to reduce access level or easily update permissions to reflect organizational changes
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Clear insights on individual user-sharing habits.
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Audit externally owned files shared into your domain and the option to create copies to take ownership
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DLP Alerts and Share Removal for Files with Sensitive Information
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Domain-wide content search across all users MyDrive and Shared Drives
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Silent Access to Content of Drive Files and Folders
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Google Drive Productivity Report by User, Group or OU
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Google Drive Top Internal Collaboration Pairs
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Bulk File Ownership Change and Removal
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Bulk File Permissions Change (Editors, Commenters, Contributors)
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GAT Labs Products Suite:
How GAT Labs Offers Support:
Customer Support Team
Access to a dedicated team for assistance with the Google Workspace for Education management tool.
Knowledge Base:
An extensive collection of guides, FAQs, and tutorials for self-help and learning.
Training and Webinars:
Regular sessions to educate users on features and best practices in Google Workspace for Education management.
Email and Chat Support:
Quick and efficient resolution of queries through email and live chat options.
Product Updates:
Continuous enhancements and new features based on user feedback and Google Workspace for Education advancements.
Pricing
– Lite Plan $1.20 user/year
– Manage Plan $3.50 user/year
– Vigilant Plan $6 user/year
– Vigilant Plus Plan $8 user/year
More details here.
Free Trial
– 15 days free trial
Description
GoGuardian is a Chromebook monitoring and teacher facilitator application that helps students learn safely, stay focused, and get engaged.
Features:
- Assessment Management
- Classroom Management
- Reporting/Analytics
- Real-Time Notifications
- Activity Management
- User Roles and Permissions Management
- “Penalty Box”
- Student Safety (Suicide, Self-harm and Violence Alerts, Safety Support)
- AI Sites Filtering
- Google Classroom Integration
- Support Annotations from Teachers on Student Screen
- Multiple “Scenes” Mode in the Classroom
- Available for Chrome, Windows, MacOS
Pricing:
Free Trial
Available.
Description
Features:
- Web Filtering
- Inappropriate Content Scanning
- Student Activity Monitoring
- Device Management
- Parental Control
- Classroom Management
- Mobile Device Management
- Online Student Wellness Monitoring
- Risk Assessment
- Available for Chrome, Windows, MacOS
Pricing:
Free Trial
No data.
Description
ManagedMethods is on a mission to make online learning safer and more secure by providing cloud monitoring and web content filtering tools.
Features:
- Data Security
- Threat Protection
- Account Monitoring
- File Sharing Management
- Student Security
- Phishing and Malware Protection
- Account Takeover Prevention
- Data Loss Prevention
- Student Self-harm Detection
- Cyberbullying Protection
- Web Filtering
Pricing:
Free Trial
Managed Methods offers a free 30-day trial for new users.
Description
Features:
- Classroom Management
- Web Filtering
- Student Dashboard
- Teacher Dashboard
- Chromebook Monitoring
- Student Safety
- Google Classroom Integration
- Student Assignment Monitoring
- Harmful Content Detection via AI
Pricing:
Free Trial
Available.
Description
Amplified IT is a education-focused consultancy and Google Premier for Education partner. Their products Gopher and Little SiS help to manage Chromebooks, Google Classroom, Gmail, users, and groups. Amplified IT also offers school domain audits to improve and innovate Google Workspace for Education and Google Cloud.
Gopher & Little SiS Features:
- Classroom Management
- Usage Insights
- Teacher Support
- Bulk and Granular Actions
- Chromebook Management
- User Chrome Activity Monitoring
- Gmail Audit and Management
Pricing:
Gopher Pack: Starting at $1,400
Little SIS Web: Starting at $750 per year
Free Trial
Available.
Discover the Unique GAT Suite for Education Features
Complete School Domain Audit
With GAT+, our core tool, you get comprehensive insights into your Google Workspace for Education domain, including every user, group, and file. It provides admins with Chromebook management, Chrome browser monitoring, and complete content searching across the domain.
GAT+ is the only tool on the market to audit shared-in files owned by external users. Regularly auditing files stored in the school domain prevents sensitive data leaks. In addition, GAT+ provides student data to audit the school’s FERPA, COPPA, and GDPR compliance.
Automated Management via Workflows
Streamline workflow automation and save time on routine tasks, such as managing email signatures or adding students to classrooms. With GAT Flow, you can schedule bulk actions on users, groups, devices, and classrooms.
It facilitates start-of-year and end-of-year admin tasks, such as onboarding and offboarding. Build your own workflows to maximize student management. This solution helps avoid human errors and reduce work time.
Assignments Integrity Checker
Analyze student assignments to detect AI-generated content and copy-paste action. Our unique Taskmaster functionality ensures the students’ homework originality and fully integrates with Google Classroom and Google Docs.
It recognizes content created by artificial intelligence, blocks or detects pasting, and checks students’ unique typing patterns in the assignment.
Unwrapping the GAT Suite for Education Benefits
Everything in One Place
Complex Oversight of School Domain
Advanced Task Automation
Enhanced Student Safety
How to Choose the Best Google Workspace for Education Management Tool?
We understand that school admins and principals need to consider many factors before investing in a Google Workspace for Education management tool. The best choice should cover all the following:
- Integration Check whether the tool is compatible with Google Workspace and other essential software in your school.
- Complexity and customization: Verify if the tool meets all your needs to manage the domain efficiently and allows you to customize features.
- Ease of use: Look for a user-friendly, intuitive interface that helps you quickly find key functionalities and data.
- Support and training: Make sure the vendor provides accessible and high-level support and training.
- Security: Choose a trustworthy tool with first-class security features, ensuring robust data protection.
- Cost-effectiveness: Evaluate the tool’s value for money, including the quality of features and other benefits vs. all possible costs.
Start a New Adventure with GAT Suite for Education
Gain unprecedented insights into your school domain.
Proactively respond to cyber risks and student wellbeing concerns.
Automate bulk admin tasks to improve domain management.
Access all features in one code-free place.
