Compare GAT Labs
with Leading
Google Workspace Management Tools
Explore side-by-side comparisons of GAT Labs and other top Google Workspace management platforms. Understand the differences in security, automation, and reporting capabilities before choosing the right fit for your organization.
A complete guide to the best Google Workspace Management Tools
In today’s fast-paced business environment, managing a Google Workspace efficiently is crucial for any organization. A Google Workspace Management Tool is not just a convenience; it’s a necessity. These tools provide indispensable assistance in handling vast amounts of data, ensuring security compliance, and optimizing productivity across your organization.
They enable you to streamline administrative tasks, enforce data protection policies, and gain valuable insights through advanced analytics. As your business grows, these tools scale with you, adapting to new challenges and requirements in your Google Workspace ecosystem.
Our guide can help you compare the most comprehensive Google Workspace management tools out there.
Table of Contents
Learning the Basics: Understanding the Google Admin Console
The Google Admin Console is a fundamental tool for managing Google Workspace, providing an essential platform for basic administrative tasks. It’s designed to simplify the management of users, groups, and basic security settings through a user-friendly interface. This console is vital for everyday operations, offering an intuitive design for quick and efficient management adjustments.
While it’s a key tool for basic Google Workspace administration, exploring additional Admin Management Software can further enhance your workspace’s functionality and security, addressing more complex needs beyond the basics.
What is a Google Workspace Management Tool?
A Google Workspace Management Tool helps IT and Security teams oversee, control, and secure all aspects of their organization’s Google Workspace environment. It brings visibility, automation, and governance into one central platform
With the right Google Workspace Management Tool, organizations can:
Centralize Your Google Workspace Management
Customize User and
Admin Settings
Automate Administrative
Workflows
Monitor and
Audit Activity
Generate Reports
and Insights
Support Collaboration and Productivity
Modern organizations rely on robust Workspace management tools to maintain security, visibility, and operational efficiency.
By consolidating control and automating key processes, these tools help Google Admins reduce risk, improve compliance, and make data-driven decisions that support long-term growth.
Comparison Table of the Best Google Workspace Management Tools
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Type
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Feature
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Description
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GAT Labs
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BetterCloud
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NetSkope
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CloudM
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gPanel by Promevo
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|---|---|---|---|---|---|---|---|
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Audit & Reporting
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Google Drive: Global Search
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Search Google Drive globally for all users using Drive Search operators.
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Google Drive: Externally Owned
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Report on externally owned files
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Gmail: Global Search
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Search Gmail globally for all users using Gmail search operators
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Gmail: Activity
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Report on user activity, such as no. emails sent/received
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Groups: Activity
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Report on Group activity, such as no. email sent/received and last used
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Browsing history
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View user browser history
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User Activity
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Monitor and report on user activity, length of time spent on sites, behaviour flow etc.
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Scheduled Reports
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Create custom reports and have them delivered on a recurring basis
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One-Click Reports
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The ability to report on Workspace activity with one-click
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Administration
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Delete phishing emails
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Search, and delete emails from users inbox
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Email Delegation
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Silently delegate access to another users mailbox
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User, Group, OU management
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Ability to create, view, update, move etc.
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Calendar Management
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Manage users calendars, including ACL's, removing attendees, deleting events, and managing meeting room resources
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Contact Management
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Create, update, delete users personal contact lists as well as global address list shared contacts
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Drive Management
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Modify Drive sharing permissions, copy files, change owner
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Cannot create copies
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Automation
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Fully composable workflows
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"If this, then that" type of workflows. Fully composable functions, not pre-defined.
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Onboarding
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New user automation
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Offboarding
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Leaver automation
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Event Driven Workflows
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Triggered by event
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Offboarding Only
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Scheduled Workflows
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Triggered by time
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Offboarding Only
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Automatically Unshare Drive files in bulk
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Remove all sharing permissions from shared files in an automated manner
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Ad-hoc Workflows
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Manually triggered
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Offboarding Only
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Endpoint Protection, DLP and monitoring/alerting
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Web filtering
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Block access to certain websites based on URL, or content
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Content Compliance
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Alert, or take action on specific content when input to a webpage
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Google Drive DLP notifications
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Define regex rule to notify when matched content is shared, made available to customers that do not have access to Google natives own DLP (available in Enterprise)
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User Downloads
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Downloads tracking, alerting
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3rd Party App Access
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Alerts for 3rd party applications used by end-users and specify specific API scopes to be notified about
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An Overview of the 5 Best
Google Workspace Management Tools
1. GAT Labs
Who is GAT Labs:
GAT Labs is a leading provider of advanced security and management solutions for Google Workspace. It specializes in delivering comprehensive tools to enhance the efficiency and security of Google Workspace environments.
What Does GAT Labs Do:
GAT Labs offers a suite of tools that cater to various aspects of Google Workspace management. These include detailed analytics, streamlined user management, document access control, and advanced security features.
Problems GAT Labs Solves:
GAT Labs addresses key challenges in managing Google Workspace, such as preventing data breaches, simplifying user and document management, and ensuring compliance with security protocols.
Key Features
- Auditing and Reporting
- Document Access and Ownership Management
- User Management
- Workflow Automation
- Real-Time Activity Monitoring
- Customized Alerts and Notifications
- Third-party App Management
- On/Offboarding Workflow (Based on Time, Events or Standalone)
- Email & Contact Management
- Third-party App Management
- Device Management
- Data Protection
- File Sharing Controls
- Advanced Search Capabilities
GAT Labs Solutions vs Google Admin Console
With the following table, you can easily understand the core functionalities and roles of both the Google Admin Console and GAT Labs Solutions in enhancing your Google Workspace management.
|
Features
|
GAT Labs
|
Google Admin Console
|
|---|---|---|
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Interactive dashboard displaying all shared files, public files, public with link and orphaned files
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Domain-wide search for files shared with specific users or domains
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Automatically send emails to your end-users notifying them of files with sensitive sharing permissions
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Remove external sharing permissions for inactive files with granular controls over the files and users in scope
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Apply sharing expiration periods with granular control over the files, users, sharing permission types or external domains in scope
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Find and replace sharing permissions to reduce access level or easily update permissions to reflect organisational changes
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Clear insights on individual user-sharing habits.
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Audit externally owned files shared into your domain and option to create copies to take ownership
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DLP Alerts and Share Removal for Files with Sensitive Information
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Only available on Enterprise Plans
|
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Domain-wide content search across all users MyDrive and Shared Drives
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Silent Access to Content of Drive Files and Folders
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Google Drive Productivity Report by User, Group or OU
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Google Drive Top Internal Collaboration Pairs
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Bulk File Ownership Change and Removal
|
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Partially met with Enterprise Plans
|
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Bulk File Permissions Change (Editors, Commenters, Contributors)
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Partially met with Enterprise Plans
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Partially met with Enterprise Plans
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GAT Labs Products Suite:
GAT+
Provides in-depth analytics and reporting for data management and auditing of Google Workspace.
GAT Unlock
Enables controlled access to documents and change of ownership as well as email delegation and deletion of phishing emails.
GAT Flow
Automates user onboarding and offboarding via workflows that can run based on time, events, or on-demand.
GAT Shield
Offers continuous, live, in-browser security for Chrome users. Real-time monitoring of searches, downloads, browsing activity, URL filtering, and much more
How GAT Labs Offers Support:
- Customer Support Team: Access to a dedicated team for assistance with the Google Workspace Management Tool.
- Knowledge Base: An extensive collection of guides, FAQs, and tutorials for self-help and learning.
- Training and Webinars: Regular sessions to educate users on features and best practices in Google Workspace management.
- Email and Chat Support: Quick and efficient resolution of queries through email and live chat options.
- Product Updates: Continuous enhancements and new features based on user feedback and Google Workspace advancements.
Pricing:
– Essential Plan $16 user/year
– Admin Plan $24 user/year
– Secure Plan $34 user/year
Non-profit organizations are eligible for a 25% to 50% discount on Enterprise pricing.
Minimum Charge:
$800 per domain per year
Free Trail:
15 days free trial
BetterCloud positions itself as the pioneering SaaS Operations Management Platform, offering robust solutions for IT teams to manage and secure SaaS applications effectively.
Features
– Compliance and Data Loss Prevention
– Customizable Reporting
– Auditing and Discovery
– Monitoring and Insights
– User and Directory Management
– On/Offboarding Workflows
Pricing:
Contact sales for quotation; publicly available benchmark deals suggest a multi-year commitment and licence volumes drive pricing.
Free Trail:
A free trial or demo is available.
Netskope is redefining cloud, data, and network security to help organizations apply zero-trust principles to protect data.
Netskope offers solutions including the Netskope Intelligent Security Service Edge (SSE), built on the Netskope Security Cloud. It provides visibility and real-time data and threat protection for cloud services, websites, and private apps, accessible from anywhere and on any device.
Features:
– Cloud Access Security Broker (CASB)
– Secure Web Gateway (SWG)
– Zero Trust Network Access (ZTNA)
– Unified Data Loss Prevention (DLP)
– Netskope NewEdge Network (The infrastructure)
Pricing:
Netskope uses a module- and licence-volume-based pricing model. Public benchmark sources show starting list prices from around US$8-10 per user per month for basic modules, but actual enterprise deals vary widely depending on modules, user-volume, contract length and region.
Free Trial:
Available on request for some modules.
CloudM is a Software-as-a-Service (SaaS) data management platform primarily focused on cloud migration, backup, and automation for platforms like Google Workspace and Microsoft 365. Its main function is to enable organizations to securely and seamlessly move data (emails, files, calendars) between cloud or legacy systems using CloudM Migrate, and to provide ongoing user management and cost control via CloudM Automate. Products like CloudM Backup and CloudM Archive ensure data resilience and compliance, making it a comprehensive tool for data lifecycle management and administrative efficiency.
Features:
– Automated User Lifecycle Management
– SaaS Data Backup and Granular Recovery
– Multi-Platform Data Migration
– Centralized Email Signature Management
- Cost-Controlled Archiving & License Reassignment
Pricing:
CloudM’s pricing is not publicly listed and is highly variable. Licensing is structured on a per-module and per-entity basis (per user, per shared drive, or per data volume for migration projects). Customers must contact the vendor for a custom quote, as final costs are heavily influenced by the specific modules and user count selected.
Free Trial:
Yes, a free trial is available for all CloudM modules (Migrate, Automate, Backup, Archive, Signatures). The duration is typically 30 days for non-migration products or tied to a small volume of data/users for migration projects, allowing for full product evaluation.
5. gPanel by Promevo
As a comprehensive administration console, gPanel facilitates streamlined management of user settings, drive management, and accountability through automation and bulk operations. It includes support for admins to create custom reports and delete phishing emails, to safeguard company assets and ensure operational integrity.
Features:
– User Management
– Email Management
– Drive Management
– Groups and Calendar Management
Pricing:
Publicly available pricing shows a “Starter” edition at US$ 10-15 per user per year ( US$0.83–1.25 per user/month) and a “Standard” edition at around US$ 20-30 per user per year.
Enterprise pricing is available upon contact with sales.
Free Trial:
A free trial or evaluation is available on request.
What are the Key Features of Google Workspace
Management Tools
The best Google Workspace Management Tools offer a combination of features that are easy to set up and use. Here are some key features to consider while comparing different Google Workspace Management Tools.
- User Lifecycle Management: Centralizes onboarding, offboarding, and account changes, ensuring users have the right access at the right times.
- Data Migration and Synchronisation: Facilitates the movement of data between systems, maintaining consistency and availability of information across platforms.
- Security and Compliance Monitoring: Continuously scans for vulnerabilities, ensuring that the organization meets regulatory standards and protects sensitive data.
- Application and Extensions Management: Allows admins to control which third-party apps can be installed, reducing the risk of data breaches through unvetted software.
- Reporting and Analytics: Provides deep insights into how the organization uses Workspace, identifying trends and areas for improvement.
- Customizable Admin Dashboards: Offers personalized views of system statuses and alerts, enabling admins to focus on critical issues first.
- Automated Workflows and Policies: Saves time by automating routine tasks like password resets and permissions granting, reducing the likelihood of human error.
- Access and Identity Management: Manages user credentials and permissions, ensuring employees only have access to the data and tools necessary for their roles.
What are the Benefits of a Google Workspace
Management Tool
- Efficient Resource Management: Automates and streamlines administrative tasks, allowing IT staff to focus on more strategic projects.
- Enhanced Security Posture: Proactively manages risks and responds to security incidents, safeguarding organizational data.
- Actionable Data Insights: Empowers decision-makers with data-driven insights to optimize processes and resource allocation.
- Application and Extensions Management: Allows admins to control which third-party apps can be installed, reducing the risk of data breaches through unvetted software.
Best Practices in Implementing Google Workspace Management Tools
- Determine Your Goals: Identify specific objectives for your Google Workspace management, such as improving data security or streamlining user provisioning.
- Set Clear Policies: Establish detailed guidelines for access control, data handling, and security protocols within your Google Workspace.
- Define Administrative Roles: Assign clear responsibilities to your IT team to ensure efficient management and support.
- Automate Onboarding and Offboarding: Use management tools to automate the onboarding of new users and the offboarding of departing employees.
- Optimize Workflows: Develop workflows for user management and data security that are consistent with your organizational needs.
- Regularly Review and Adapt: Continually assess your management tool's effectiveness and adapt your strategies to meet evolving requirements.
- Save time: Implement efficient processes and utilize automation within Google Workspace Management Tools to minimize manual effort, allowing staff to focus on strategic tasks rather than routine administration.
Choosing the Right Google Workspace Management Tool
- Integration and Compatibility: Ensure the tool integrates well with your current systems and Google Workspace.
- Support and Training: Evaluate the level of support and training provided by the vendor.
- Flexibility and Scalability: Select a tool that can adapt to your organization's growth and changing needs.
- Cost-Effectiveness: Consider the total cost of ownership, including setup, operation, and potential scalability.
- Security: Opt for tools with strong security features, including SOC 2 certification, indicating adherence to stringent data protection and privacy standards.
See What GAT Labs Can Do for Your Google Workspace
As a SOC 2 certified solution, GAT Labs elevates your Google Workspace management, offering a suite of powerful tools that provide unparalleled insights and control. Seamlessly integrate and automate your workflows, enhance security, and gain comprehensive data visibility.
Discover the impact of GAT Labs on your operations by signing up for a free trial and see firsthand how it can elevate your business’s Google Workspace experience.
