GAT Flow Savings Calculator
This calculator is designed for Google Admins and HR teams managing Google Workspace environments.
By automating essential workflows such as onboarding, offboarding, and data management, GAT Flow helps your teams to reduce hours of manual work, reduce licence costs, and enhance user experience across your organisation.
Choose your organisation size
The "Multitask" Admins
1 to 3 IT Admins
Typical Challenges:
– Responsible for all IT services, managing more than just Google Workspace.
– Workspace admin tasks consume valuable time.
– Growing fast, need to have a consistent experience for new staff, and leavers and keep the lights 24/7/365.
– No data retention policy, leavers’ accounts suspended to retain data.

You could save
400+ Hours
of admin time per year
Potential savings
$10,000
per year on Google Workspace licenses
Improved end-user experience
20% Fewer
support requests for customers using GAT Flow
The "Automation" Admins
10 to 20 IT Admins
Typical Challenges:
– Dedicated end-user support team with delegated admin console roles.
– 1 or 2 Senior Staff with Super Admin access for sensitive tasks
– Super Admins handle many tasks that cannot be delegated natively.
– Weekly joiners and leavers create a lot of administrative work.
– Purchasing Archive User licences to retain leavers’ data.

You could save
1,000+ Hours
of Super Admin time per year
Potential savings of up to
$25,000
per year on Archive User licenses
Onboarding/offboarding automation
Set & Forget
your Workflows and know your user lifecycle is being handled safely
The "Collaboration" Admins
50 to 100 IT Admins
Typical Challenges:
– L1 and L2 support teams with different levels of access and responsibilities.
– Workspace Product Owner overseeing service
– Custom scripts and CLI tools used to manage Workspace.
– Close collaboration with HR on joiners, movers, and leavers across locations
– 500+ Archive User accounts to retain leavers’ data for 4 years

Equivalent of adding
5+ Admins
managing your routine Workspace administration
Potential savings
$100,000
per year on Archive User licenses
Extend L1 & L2 capabilities
50% More
Support requests resolved by L1 & L2 support
(without compromising on security!)
The "Global" Admins
150+ IT Admins
Typical Challenges:
– Global L1, L2, and L3 teams with different levels of access and responsibilities.
– Dedicated Workspace team of admins, product owners, and trainers.
– High turnover across locations, coordinated with HR and payroll.
– Heightened need for role- and region-based data access management.
– Email signature products for brand consistency across regions
– A Google Workspace organisation with 3000+ costly VfE licences switched to Archive User.

Equivalent of adding
10+ Admins
managing your routine Workspace administration
Potential savings of
$1MM+
per year on Archive User licenses
The only
Full-Stack
Workspace solution available on the market to help you reduce your Google costs
Choose your organisation size
The "Multitask" Admins
1 to 3 IT Admins
Typical Challenges:
– Responsible for all IT services, managing more than just Google Workspace.
– Day-to-day Workspace administration takes time away from other responsibilities.
– Growing fast, need to have a consistent experience for new staff, and leavers and keep the lights 24/7/365.
– No formal data retention policy in place – suspending leavers’ accounts to avoid losing data.
You could save
400+ Hours
of admin time per year
Potential savings
$10,000
per year on Google Workspace licenses
Improved end-user experience
20% Fewer
support requests for customers using GAT Flow
The "Automation" Admins
10 to 20 IT Admins
Typical Challenges:
– Dedicated end-user support team with delegated admin console roles.
– 1 or 2 Senior Staff with Super Admin access for sensitive tasks
– Super Admins handle many tasks that cannot be delegated natively.
– Weekly joiners and leavers create a lot of administrative work.
– Purchasing Archive User licences to retain leavers’ data.
You could save
1,000+ Hours
of Super Admin time per year
Potential savings
$25,000
per year on Archive User licenses
On/off-boarding automation
Set & Forget
your Workflows and know your user lifecycle is being handled safely
The "Collaboration" Admins
50 to 100 IT Admins
Typical Challenges:
– L1 and L2 support teams with different levels of access and responsibilities.
– Workspace Product Owner overseeing service
– Custom scripts and CLI tools used to manage Workspace.
– Close collaboration with HR on joiners, movers, and leavers across locations
– 500+ Archive User accounts to retain leavers’ data for 4 years
Equivalent of adding
5+ Admins
managing your routine Workspace administration
Potential savings
$100,000
per year on Archive User licenses
Extend L1 & L2 capabilities
50% More
Support requests resolved by L1 & L2 support
(without compromising on security!)
The "Global" Admins
150+ IT Admins
Typical Challenges:
– Global L1, L2, and L3 teams with different levels of access and responsibilities.
– Dedicated Workspace team of admins, product owners, and trainers.
– High volume of joiners, leavers, and movers across locations, coordinated with HR and payroll.
– Heightened need for role- and region-based data access management.
– Email signature products for brand consistency across regions
– Long-time Google Workspace organization with 3000+ costly VfE licences transitioned to Archive User.
Equivalent of adding
10+ Admins
managing your routine Workspace administration
Potential savings of
$1MM+
per year on Archive User licenses
The only
Full-Stack
Workspace solution available on the market to help you reduce your Google costs
Flow Feature Highlights

Email Signatures
Simplify consistency across your domain.

Migrate Drive
and Gmail
Smooth data transitions for leavers, new joiners and internal movers.

Security Officer
Enhanced security approval for sensitive workflows and tasks.

Fully Customisable Workflows
Adapt workflows to your needs. Create your own action sets and share them across your teams.

Hundreds of Actions & Events
Create time-based workflows or based on events like moving people or adding to new teams.
Calculate Your Savings Now
See how GAT Flow can reduce your Google Workspace costs and free up hours for strategic work.