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GAT Flow Savings Calculator

This calculator is designed for Google Admins and HR teams managing Google Workspace environments.
By automating essential workflows such as onboarding, offboarding, and data management, GAT Flow helps your teams to reduce hours of manual work, reduce licence costs, and enhance user experience across your organisation.

Choose your organisation size

The "Multitask" Admins

1 to 3 IT Admins

Typical Challenges:

– Responsible for all IT services, managing more than just Google Workspace.

– Workspace admin tasks consume valuable time.

– Growing fast, need to have a consistent experience for new staff, and leavers and keep the lights 24/7/365.

– No data retention policy, leavers’ accounts suspended to retain data.

You could save

400+ Hours

of admin time per year

Potential savings

$10,000

per year on Google Workspace licenses

Improved end-user experience

20% Fewer

support requests for customers using GAT Flow

The "Automation" Admins

10 to 20 IT Admins

Typical Challenges:

– Dedicated end-user support team with delegated admin console roles.
1 or 2 Senior Staff with Super Admin access for sensitive tasks
– Super Admins handle many tasks that cannot be delegated natively.
Weekly joiners and leavers create a lot of administrative work. 
Purchasing Archive User licences to retain leavers’ data.

You could save

1,000+ Hours

of Super Admin time per year

Potential savings of up to

$25,000

per year on Archive User licenses

Onboarding/offboarding automation

Set & Forget

your Workflows and know your user lifecycle is being handled safely

The "Collaboration" Admins

50 to 100 IT Admins

Typical Challenges:

– L1 and L2 support teams with different levels of access and responsibilities.
– Workspace Product Owner overseeing service
Custom scripts and CLI tools used to manage Workspace.
– Close collaboration with HR on joiners, movers, and leavers across locations
500+ Archive User accounts to retain leavers’ data for 4 years

Equivalent of adding

5+ Admins

managing your routine Workspace administration

Potential savings

$100,000

per year on Archive User licenses

Extend L1 & L2 capabilities

50% More

Support requests resolved by L1 & L2 support
(without compromising on security!)

The "Global" Admins

150+ IT Admins

Typical Challenges:

Global L1, L2, and L3 teams with different levels of access and responsibilities.
– Dedicated Workspace team of admins, product owners, and trainers.
High turnover across locations, coordinated with HR and payroll.
– Heightened need for role- and region-based data access management.
Email signature products for brand consistency across regions
A Google Workspace organisation with 3000+ costly VfE licences switched to Archive User.

Equivalent of adding

10+ Admins

managing your routine Workspace administration

Potential savings of

$1MM+

per year on Archive User licenses

The only

Full-Stack

Workspace solution available on the market to help you reduce your Google costs

Choose your organisation size

The "Multitask" Admins

1 to 3 IT Admins

Typical Challenges:

– Responsible for all IT services, managing more than just Google Workspace.

– Day-to-day Workspace administration takes time away from other responsibilities.

– Growing fast, need to have a consistent experience for new staff, and leavers and keep the lights 24/7/365.

– No formal data retention policy in place – suspending leavers’ accounts to avoid losing data.

You could save

400+ Hours

of admin time per year

Potential savings

$10,000

per year on Google Workspace licenses

Improved end-user experience

20% Fewer

support requests for customers using GAT Flow

The "Automation" Admins

10 to 20 IT Admins

Typical Challenges:

– Dedicated end-user support team with delegated admin console roles.
1 or 2 Senior Staff with Super Admin access for sensitive tasks
– Super Admins handle many tasks that cannot be delegated natively.
Weekly joiners and leavers create a lot of administrative work. 
Purchasing Archive User licences to retain leavers’ data.

You could save

1,000+ Hours

of Super Admin time per year

Potential savings

$25,000

per year on Archive User licenses

On/off-boarding automation

Set & Forget

your Workflows and know your user lifecycle is being handled safely

The "Collaboration" Admins

50 to 100 IT Admins

Typical Challenges:

– L1 and L2 support teams with different levels of access and responsibilities.
– Workspace Product Owner overseeing service
Custom scripts and CLI tools used to manage Workspace.
– Close collaboration with HR on joiners, movers, and leavers across locations
500+ Archive User accounts to retain leavers’ data for 4 years

Equivalent of adding

5+ Admins

managing your routine Workspace administration

Potential savings

$100,000

per year on Archive User licenses

Extend L1 & L2 capabilities

50% More

Support requests resolved by L1 & L2 support
(without compromising on security!)

The "Global" Admins

150+ IT Admins

Typical Challenges:

Global L1, L2, and L3 teams with different levels of access and responsibilities.
– Dedicated Workspace team of admins, product owners, and trainers.
High volume of joiners, leavers, and movers across locations, coordinated with HR and payroll.
– Heightened need for role- and region-based data access management.
Email signature products for brand consistency across regions
– Long-time Google Workspace organization with 3000+ costly VfE licences transitioned to Archive User.

Equivalent of adding

10+ Admins

managing your routine Workspace administration

Potential savings of

$1MM+

per year on Archive User licenses

The only

Full-Stack

Workspace solution available on the market to help you reduce your Google costs

Flow Feature Highlights

Email Signatures

Simplify consistency across your domain.

Migrate Drive
and Gmail

Smooth data transitions for leavers, new joiners and internal movers.

Security Officer

Enhanced security approval for sensitive workflows and tasks.

Fully Customisable Workflows

Adapt workflows to your needs. Create your own action sets and share them across your teams.

Hundreds of Actions & Events

Create time-based workflows or based on events like moving people or adding to new teams.

Calculate Your Savings Now


See how GAT Flow can reduce your Google Workspace costs and free up hours for strategic work.