What is Flow HR?
Managing the employee lifecycle can be a challenge, especially in organisations with high turnover or internal movement. Flow HR, part of the GAT Labs Enterprise Suite, is designed to streamline onboarding, offboarding, and employee profile management by empowering HR teams to take control without overwhelming IT departments.
With Flow HR, routine user management tasks are securely handled by HR while IT retains oversight through pre-configured workflows and action sets. By reducing dependency on IT for day-to-day user changes, your organisation can save time, reduce errors, and improve operational efficiency.
Who is Flow HR for?
Flow HR is ideal for enterprises with 100 to 5,000 employees, where HR departments handle significant onboarding, offboarding, and internal employee movements. Whether you have a single HR department or multiple teams across different regions, Flow HR simplifies employee management, making it faster and more efficient.
Mid-sized Enterprises
- Perfect for organisations with growing teams, where manual user management can overwhelm IT departments.
Multi-location Companies:
- Enables seamless collaboration between HR and IT teams, no matter where your employees are located.
HR Departments:
Empowers HR teams to manage user data in real-time without waiting for IT, reducing bottlenecks and delays.
Top Flow HR Features
Every Google Admin Should Know
Automate the entire user management process, from onboarding new employees to securely offboarding departing staff.
HR can handle routine tasks like user creation, assignment to Organisational Units (OUs), and removing access to company resources, while IT retains control over the security policies.
When an employee changes departments or gets promoted, Flow HR ensures that their profiles are automatically updated, roles and permissions are modified, and they are reassigned to the correct groups, drives, and calendars.
No manual intervention from IT is necessary once the workflows are configured.
Flow HR’s Three Charts allow HR and IT teams to map out their entire organisational structure visually. This feature makes it easy to see reporting lines, departments, and hierarchical relationships at a glance. With just a few clicks, HR can update user profiles, assign new reporting structures, or restructure departments as needed.
✔️ Visualise your Organisation: Create and manage a visual tree structure that shows reporting lines, team structures, and hierarchical changes in real time.
✔️ Seamless Role Assignment: Quickly assign roles, managers, and permissions directly within the Tree Chart interface, streamlining how changes in team structures are managed.
✔️ Simplify Decision Making: With a clear visual representation of the organisation, HR and IT teams can make better decisions about resource allocation, role changes, and department structuring.Gain Unparalleled Visibility: Create comprehensive reports on user activity and data usage, automate policy enforcement and audits for compliance, and save time with routine task automation.
By shifting user management to HR, Flow HR enables IT departments to focus on more strategic initiatives.
With automated workflows and predefined action sets, HR teams can handle updates and changes themselves while maintaining compliance with IT’s security guidelines.
Set up workflows once, and let Flow HR handle the rest. Whether it’s adding a new employee to correct Google Groups, sending out onboarding emails, setting up signatures, or granting access to shared drives and calendars, everything will be automated and error-free.
While HR takes the lead on day-to-day user management, IT retains control over sensitive workflows. By pre-configuring action sets and workflows, IT ensures HR actions follow security policies, keeping your organisation’s data safe and compliant.
Why Flow HR is Essential for Your Team’s Workforce Management
Reduce IT Workload
By automating repetitive user management tasks, Flow HR reduces the burden on IT departments, allowing them to focus on more complex, high-value projects.
Save Hundreds of Man-Hours
With employee turnover from 15% to 30%, enterprises spend significant time on onboarding and offboarding. Flow HR saves time by automating these tasks, whether you are managing 100 or 5,000 employees.
Faster Onboarding and Offboarding
No more delays between HR requesting changes to IT and those changes being implemented. With Flow HR, HR teams can act instantly, enabling faster onboarding for new hires and smoother transitions for departing employees.
Better Collaboration Between HR and IT
Eliminate the back and forth between HR and IT with a clear automated process for users data management.
How it Works
STEP 1
SET UP
IT admins configure Flow HR workflows that define user actions such as onboarding, offboarding, and profile updates.
STEP 2
HR Delegation
Once workflows are in place, HR teams can independently manage user onboarding, offboarding, and profile updates. With just a few clicks, new employees can be added, existing users can be updated, and departing staff can be securely offboarded.
STEP 3
Automation at Work
When an HR manager adds a new sales employee, Flow HR triggers a series of actions: assigning the employee to the correct OU, adding them to sales groups, calendars, and drives, and sending out onboarding emails—completely automated and error-free.
STEP 4
Visualise Your Structure with Tree Charts
With Tree Charts, HR and Admins can easily view and manage the entire organisational structure. Drag and drop functionality allows for quick adjustments in team structures, taking it easy to update reporting linked or move employees between departments.
Flow HR as Part of the GAT Labs Suite
for Enterprise
Flow HR seamlessly integrates into the GAT Labs Suite for Enterprise, complementing the existing tools to provide a comprehensive solution for managing growing Google Workspace environments. Here’s how it fits into our lineup:
- Core auditing and reporting tool for Google Workspace.
Enhanced access control for secure document management.
- Workflow automation for
IT tasks.
- HR-specific workflow automation for user management.
Advanced real-time security features for Google Chrome environments.
Trusted by Google Admins Worldwide
Why Should You Switch to Flow HR?
Automate Workflows,
Save Time
Strengthen Security and Compliance
Seamless Integration with Google Workspace
Ready to Streamline Your HR and IT Workflows?
Take your Google Workspace user data management to the next level with Flow HR. Automate the routine, empower your HR team, and free up IT for what really matters. Contact us to schedule a demo and discover how Flow HR can benefit your organisation.
