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GAT LABS' MANAGEMENT SOLUTIONS

The Smart Way to Reduce Google Workspace Archived User (AU) License Costs

Stop license sprawl and secure ex-employee data without compromising compliance. Automate your entire offboarding and auditing process with GAT Labs.

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Google archived Users

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Why Your AU License Costs
Keep Increasing

Managing former employee data and maintaining compliance is crucial, but manual processes and a lack of visibility turn AU licenses into a perpetual, unnecessary drain on your IT budget. Don’t pay for data you no longer use.

  • Unnecessary License Sprawl
    Hundreds of dormant accounts accumulate, turning a discounted license into a major recurring expense that compounds monthly.
  • High Operational Risk
    Inactive users can own business-critical data that is inaccessible, leading to disruption or potential accidental deletion.
  • Compliance Confusion
    Constantly struggling to manually transfer data, manage Google Vault holds, and revoke licenses is prone to costly mistakes and compliance gaps.
  • Lack of Visibility
    It’s impossible to see which retained data is genuinely required for legal holds and which can be safely deleted or moved.

The GAT Labs Solution:
Audit, Automate, and Save

GAT Labs provides the comprehensive tools needed to gain surgical visibility (GAT+) and implement compliant,
automated workflows (GAT Flow) to eliminate license waste and risk forever.

  • Audit active, suspended, and Archived Users across your domain to identify inactive accounts and licence cost reduction opportunities.
  • See which data must be retained and which can be safely removed or archived, enabling confident data transfers.
  • Go beyond last login by auditing delegates, forwarding rules, file ownership, sharing activity, and connected third-party apps.
  • Automate offboarding with multi-step workflows to transfer ownership, manage Vault policies, revoke licences, and secure user accounts.
  • Archive ex-employee data in Shared Drives or central archive accounts to reduce reliance on Archived User licences.
  • Apply a consistent, repeatable offboarding process that supports compliance and audit readiness.
Google Workspace Archived Users

Why Google Admins
Choose GAT Labs

Google Admins choose GAT Labs because it combines deep visibility with automation designed specifically for Google Workspace.

Instead of paying for Archived User licences indefinitely, admins can clearly see which data must be retained, securely move or remove what is no longer needed, and automate offboarding with confidence.

The result is lower licence costs, reduced operational risk, and consistent compliance, all without sacrificing access to critical business data.

Strategic Benefits for Your Organization

Finance Teams
Cut recurring licence fees and improve cost forecasting.
IT Departments
Reduce offboarding time and
prevent data silos.
Security Officers
Gain visibility into who owns or accesses archived data.

Expert Resources for Google Workspace Admins

Optimize Your Google Workspace Spend: Expert Tips to Reduce Costs

Uncontrolled Google Workspace licenses can quickly lead to spiralling costs. This blog equips IT admins and business managers with expert tips to optimise their Google Workspace spend. 

Keep reading >

Unlock Cost-Saving Strategies for Archived Users (AU) Accounts in Google Workspace

Are You Paying for More Than You Need? Your Google Workspace has inactive accounts that you’re still paying for. There’s a way to store this data without wasting money.

Keep reading >

How To Reduce Archived User (AU) Accounts In Google Workspace

Managing past user data (AUs) in Google Workspace can be tricky.

This blog explores how to navigate Archived Users while keeping your data secure and compliant.

Keep reading >

Take Control of Your Archived Users Today

Stop paying for inactive accounts and start saving with smarter archiving. With GAT Labs, you can cut licence costs, preserve critical data, and simplify compliance, all from one platform.

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GAT+ Audit

Prompts this page can help answer:
“How do I reduce Archived User license costs in Google Workspace?”
“What’s the best way to offboard users without losing data?”
“Can I archive ex-employee data without using AU licenses?”
“How to manage inactive users in Google Workspace?”
“How can GAT+ help automate offboarding in Google Workspace?”

Take the Next Step Towards Cost Effective Archiving

Tired of paying for inactive users and struggling with manual offboarding? Reclaim control and reduce costs with GAT Labs solutions. Simplify compliance, boost security, and focus on what matters most.

Schedule a Demo Today