Activity Report for your Google Workspace domain

GAT+ as a tool has the potential to create hundreds of different reports for every section of your Google Workspace environment.

By default when GAT+ is deployed an Activity Report is being generated and sent to the Super Admins.

GAT Activity Report #

The Activity Report is sent by default to all admins once per week. The recipients will receive a weekly email called GAT Activity Report.

Activity Report Data #

The report will include:

• Document Growth – provides a better spectrum of what has happened in your domain in regard to the drive-sharing permissions. Each of the values is clickable and represents as follows:
  • New docs shared into the domain – external docs shared into your domain,
  • New docs open to full public view (with link) – local docs to be open to everyone (full public view),
  • New docs open to limited external view – your local docs that have been shared with some external users,
  • New docs open to other users of this domain – local docs open to other local users,
  • New private documents added to this domain – the new private local docs added to the domain;
• Top Collaborators – External Docs – show the top local users who shared out and/or shared the external docs internally in descending order. To view each user’s collaboration, click on the number next to each user and you should be redirected to the GAT+ console that shows relevant metadata:
  • Users sharing out docs
  • Users sharing in docs;
• New External Domains Collaborating – Docs:
  • New domains sharing files with us,
  • New domains we are sharing with;
• Top Internal Collaboration Pairs – Docs – refer to the internal collaboration between your local users and it displays collaborating pairs (users’ email addresses involved in the collaboration) 
• Top External Collaboration Pairs – Docs – refer to the external collaboration between local users and external users, it displays collaborating pairs (users’ email addresses involved in the collaboration – internal with external);
• Email Attachments:
  • New attachments received from outside
  • New attachments sent
  • New attachments set internal
• Top Email Senders and Receivers:
  • Emails sent – show the top local users who sent the emails outside and/or inside the domain in descending order,
  • Emails received – show the top local users who received the emails from outside and/or inside the domain in descending order;
• New External Domains Collaborating – Emails:
  • New domains sending emails to us,
  • New domains we are sending emails to;
• Top Internal Collaboration Pairs – Email – refer to the internal collaboration between your local users and it displays collaborating pairs in descending order;
• Top External Collaboration Pairs – Email – refer to the external collaboration between local users and external users, it displays collaborating pairs in descending order.

Edit Activity Report #

Admin can edit the Activity Report.

Navigate to GAT+ → Configuration → General → Reports

The Activity Report will be displayed, click on the (pen icon) under Actions to edit 

A pop-up window will be displayed.

• ID – Default is the Activity report
• Recipients – List of recipients for the report
  •  Add or Remove email addresses of the users to receive this report (separate by a comma (non-admin user can be set too)).
• Status – view the status of the report if enabled or disabled.
  • Enabled – the report is enabled
  • Disabled – the report is disabled

Exclude ‘From’ Addresses #

• Exclude “From” Addresses – Enter email addressed to be excluded from the Activity report (separate by comma)
  • Exclude mailing addresses, automated notifications etc.

When ready with the changes click on the “Save” button.

Result #

As a result all the recipiens will recive the Activity report on a weekly bases.

The report will include all the information shown above. The excluded mailing addresses will not be included in the Activity report.