GAT+ as a tool has the potential to create hundreds of different reports for every section of your Google Workspace environment.
By default when GAT+ is deployed an Activity Report is being generated and sent to the Super Admins.
GAT Activity Report #
The Activity Report is sent by default to all admins once per week. The recipients will receive a weekly email called GAT Activity Report.
Activity Report Data #
The report will include:
- Document Growth – provides a better spectrum of what has happened in your domain in regard to the drive-sharing permissions. Each of the values is clickable and represents as follows:
- New docs shared into the domain – external docs shared into your domain,
- New docs open to full public view (with link) – local docs to be open to everyone (full public view),
- New docs open to limited external view – your local docs that have been shared with some external users,
- New docs open to other users of this domain – local docs open to other local users,
- New private documents added to this domain – the new private local docs added to the domain;
- Top Collaborators – External Docs – show the top local users who shared out and/or shared the external docs internally in descending order. To view each user’s collaboration, click on the number next to each user and you should be redirected to the GAT+ console that shows relevant metadata:
- Users sharing out docs
- Users sharing in docs;
- New External Domains Collaborating – Docs:
- New domains sharing files with us,
- New domains we are sharing with;
- Top Internal Collaboration Pairs – Docs – refer to the internal collaboration between your local users and it displays collaborating pairs (users’ email addresses involved in the collaboration)
- Top External Collaboration Pairs – Docs – refer to the external collaboration between local users and external users, it displays collaborating pairs (users’ email addresses involved in the collaboration – internal with external);
- Email Attachments:
- New attachments received from outside
- New attachments sent
- New attachments set internal
- Top Email Senders and Receivers:
- New External Domains Collaborating – Emails:
- New domains sending emails to us,
- New domains we are sending emails to;
- Top Internal Collaboration Pairs – Email – refer to the internal collaboration between your local users and it displays collaborating pairs in descending order;
- Top External Collaboration Pairs – Email – refer to the external collaboration between local users and external users, it displays collaborating pairs in descending order.
Edit Activity Report #
Admin can edit the Activity Report.
Navigate to GAT+ → Configuration → General → Reports
The Activity Report will be displayed, click on the (pen icon) under Actions to edit
A pop-up window will be displayed.
- Id – Default is the Activity report
- Recipients – Add or Remove the email of the users to receive this report
- Separate by a comma (non-admin user can be set too)
- Status – Enable or Disable the report
Enable the report #
Set the status of the report
- Enabled – the Activity report is enabled
Disable the report #
Set the status of the report
- Disabled – the Activity report is disabled
When ready with the changes click on the “Save” button.
Result #
Based on the selected settings, the users in the Recipients field will receive the Reports, depending on the status of Enabled or Disabled.