Members and Guests of Shared Drives Explained

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GAT for Education

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Getting Started

17

GAT Unlock – First Steps
Drive Clean Up – Duplicated files shared out
Google Workspace Admin Best Practices in GAT Suite
Add Users to an OU Depending on Their Department with GAT Flow
GAT Shield Extension – How to Deploy
FAQ’S – GAT+ Features not available based on Google plan
FAQ’s – Security Officers in GAT
GAT Shield Configuration Instructions
How does Geolocation in GAT Shield Work?
What is a Security Officer?
How to Remove GAT Shield Extension
Grant Access to GAT+ in Google Admin console
Configuring your User Profile Settings and Preferences
Accessing GAT labs Suite of Tools
How to install GAT+
Initial Run Problems
GAT Flow Settings Configuration

Products Overview

13

ActiveID Product Overview
GAT Flow: Creating a Workflow
Alert Rules in Shield
Users audit overview with GAT Flow
GAT Flow Product Overview
Group’s Management overview with GAT Flow
GAT Unlock Overview
GAT+ Overview
Teacher Assist User Manual
GAT Unlock – Drive and Email
Teacher Assist Overview
GAT Shield Product Overview
How to access the record of administrative actions with GAT+ Admin Log?

Delegated Access

7

Bulk Email delegation with Flow
GAT Shield Delegated Auditor
GAT+ Delegated Auditors for Education
How to set up pre-approval access for GAT Flow?
How to set up pre-approval access for GAT Unlock?
GAT+ Delegated Auditor
GAT Flow Delegated Auditor

Users Audit & Management

131

Automate the creation of email filters for any given user in your domain
GAT Flow: Conditional Workflows for Google Workspace
Event Triggered Workflows
GAT Flow: Conditional Event Workflows for Google Workspace
Revoke all apps for Google workspace User with GAT Flow
Remove User Profile Photos
Actions Available when OffBoarding Users
Actions Available when Onboarding Users in GAT Flow
Remove Access to Files and Folders Shared With a User
Setting the Time Zone for a Group of Users on Your Domain
Set Preferred Language In Google Workspace Via Conditional Flow
Fix Issues With Shield Extension If You Use Managed Browsers
Add Students to The Existing Google Classrooms with GAT Flow
Audit and Policy for Google Workspace Apps
Adding the title of the user’s to Gmail signatures automatically
Copy Contacts to a Group
User Roles and Privileges within Google Workspace Admin Console
Set users manager in bulk
Set Google Licence Assignment
Create Google groups in bulk via CSV
Settings Options Available when Scheduling Reports in GAT Shield Console
Monitoring Google Cloud Login Behaviour
Block websites accessed via Google Translate
Users audit overview with GAT Flow
Modify Gmail Signature to Google Workspace Users in Bulk
Bulk Add Users to Google Calendar with GAT Flow
How to Onboard Google Workspace users in bulk
Generate passwords when onboarding or modifying Google Workspace users
Set Up Out of Office Message for a User of Your Google Workspace Domain
View any action taken in Google Drive by a specific user
Recurring Workflows
Suspend user(s) in Google Workspace via GAT Flow
Remove User Email Filters for Several Users in Bulk via GAT Flow
Make YouTube Videos Unlisted via GAT Flow
Bulk Archive or Unarchive Google Workspace Users with GAT Flow
Set Up an Existing User’s Details in GAT Flow
Identify Empty Organizational Units and Delete them with GAT Flow
Sync Domain Contacts to User in Google Workspace via GAT Flow
View and Manage the Organizational Units via GAT Flow
Add Users’ Send as Email Signature in Bulk via Workflow with GAT Flow
Audit Google Workspace Organization Units with GAT+
Send Notifications of Workflow Completion with GAT Flow
Set Up Event Workflows Based on GAT+ Alerts via GAT Flow
Delete Users from All Groups with Some Exceptions via GAT Flow
Automatically Generate a User ID during Onboarding Process via GAT Flow
Change User Email in Bulk during the Workflow in GAT Flow
How to test GAT Shield or Teacher Assist defined rules
Conducting a User Clean-Up Assessment Before Deletion with GAT+
Use Relative Time Frame in the Conditional Workflow in GAT Flow
Change Who Can View Conversations in a Group in Bulk
Actions Available when Modifying Users
Audit All the Devices Used in your Domain with GAT+
Save Draft and Copy Workflow Features of GAT Flow
Automate User Onboarding using GAT Flow
Remove Suspended Users from Contacts in Bulk using GAT Flow
Create, Modify or Delete a Single User’s Profile in GAT Flow
Manage Google Groups in GAT Flow
Workflow Template to Manage Employee’s Account on Vacation
Add or Update Gmail Filters in a User’s Account using GAT Flow
Workflow Template to Automate Teacher Offboarding in GAT Flow
Trigger a Workflow When Users Disable or Enable 2FA in GAT Flow
Use Workflow Template to Clear User Info in GAT Flow
Bulk Remove Users’ Phone Numbers from Google Workspace with GAT+
Change Individual Google Group settings in GAT Flow
Understanding User Quota Usage in Google Workspace with GAT+
Block access to Google Meet and Hangouts chat
Google Drive User Productivity Measured
Block Access to Zoom Chats for your G Suite Users
YouTube Browsing Audit
How to Set Up Alerts for G Suite User’s Activity
How to Set Up an Alert on New YouTube Published Videos
New Operators to Search Dates in Relative Way
How to Restore Permissions Removed by a Policy
Activity Report for your Google Workspace domain
Add additional owners to any existing Calendar
Automatically Remove users from Google sites
Delete app-specific passwords
How to Find the Space Used on Google Drive
How to Onboard Google workspace user
How to Offboard Google workspace user
Bulk Add-Update-Remove Google User Accounts
Find Inactive Accounts
Google Workspace Users Activity Events
Manage Workspace Google Group Members
Change user passwords in bulk (Google Workspace)
Bulk remove Google profile photos
Find and Delete Empty Google Groups
Google Meet Analytics and Auditing
Alert on Any Login Event Associated with Your Users
Alert on Negative Login by Any Google Workspace User
Alert When 2FA Backup Code is Used by Any User
Change Google Workspace user passwords in bulk
Google Drive Copy Multiple Folders to Multiple Users in Bulk
Track Google Meet Cost Per Hour
Google Meet Users Activity Report
How To Copy Google Groups
Google Meet activity stats
Force Sign Out Google Workspace Users
Delete 2-step verification backup codes
Copy Folder to Selected Users in Bulk in Google Drive
Becoming CIPA compliant with Google Workspace for Education
Device Audits (Enrolled ChromeOS Devices and Mobile Devices)
Alert Logins from Users outside your City or Country
Alert when 2FA is disabled for any user in your google domain
Group’s Management overview with GAT Flow
Copy Contacts from one user (or multiple) to another user, group or OU
Scheduled Automatic Removal of Google Workspace Users
Manage Custom Attributes
GAT Filters multiple value input
User logins IP/Location correction
Automatically remove calendar (reader, writer, free/busy reader) permissions from any given user(s)
Saved Action Sets for Onboarding Google Workspace users
Deleting Suspended Accounts From Google Workspace
Google Contacts Management
Workspace ‘Role’ Reporting in the Users Audit
Mobile Devices – Apps
Google Licence Assignment Action
Set up Alerts for new installed applications in Google Workspace
Setting Date and Time Formats in GAT+ or GAT Shield Console
Find Empty Google Groups and their Aliases
See what students are publishing on YouTube
Copy multiple Google Drive Folders to multiple Users
Discover and Identify Inactive Google Groups
Set email delegation and auto-forward to Manager
How to Set Up Pre-approval for Any User
Audit and manage third-party Applications in Google workspace
How to lock student screens for exams with Teacher Assist
Block websites visit with Alert rules
Add and Update Google Classroom Guardians in Bulk
Alert on Non Synchronizing and Idle Mobile Devices
Change Google Groups Settings with GAT+

Drive Audit & Management

83

Add user to access specific Folder
View total size of Drive filter applied
Find all files shared to Gmail accounts and remove them
Export a tree view of all shared drives to Google sheet
Show all action items assigned in Google drive
See listing of all files shared into your Google domain
Access by external user to any Google Drive file on our domain
Display Preview in Shield Alerts
Remove (public and public with link) permissions from Google Drive Files
GAT+ Drive Audit Figures Explained
Google Shared Drives Management
GAT Filters multiple value input
Who Read What Google Drive Document and When?
How to find any duplicate files in Google Drive
Ownership Change Explained in Google Drive With GAT Unlock
User Defined Variables Within Collaborative Spreadsheet
[Solved] Copy or Transfer Google Shared Drive Files and Folders
Scheduled Report for Deleted Files Across Google Drive
Change Ownership of a Google Drive file
Automate removal of shares on files after X days
How to find all Drive files shared to a specific external user (and remove their access)?
Daily Removal of Drive files set as ‘Public with Link’ via a Scheduled Report
Copy folder from one user’s Drive to another with GAT+
Identify Externally Owned Files Shared into the Domain with GAT+
Find and Take Actions on Externally Shared Files with GAT+
Groups sharing audit in GAT+
Set Up Event Workflows Based on GAT+ Alerts via GAT Flow
How to identify the most frequently viewed Google Drive docs
Drive Clean Up – Duplicated files shared out
Remove External Sharing on Files with Sensitive Information via Schedule Report
Remove shares from owned files in Google Drive
Create A Copy Of Externally Owned Files Into Your Google Drive
View any action taken in Google Drive by a specific user
See File count on Shared Google Drive folders
Show Event Activity on Files, Folders or Shared Drives Across Google Drive
Copy Externally Owned Folders and its Content to Your Google Drive (while retaining folders’ structure)
Report on Non-Updated Google Sites in any given time
Find all the Google Sites and Files Published on the Web in GAT+
Remove Access to Files and Folders Shared With a User
Scheduled Report to replace ‘Public’ with ‘Public with link’ permissions in Google Drive
Transfer Ownership of ‘My Drive’ Folder with GAT Flow
Audit number of shares on any given file
Google Drive User Productivity Measured
Transfer Files ownership of a suspended user
Find Publicly shared Google drive files
List all Google Drive Empty Folders
Remove all permissions to all ‘Sensitive’ folders and their sub-folders (in Google Drive)
Find documents that contain sensitive information in Google Drive
Remove and replace Google Drive sharing permissions based on Files not being Accessed for X amount of days
Search for Specific File Types & Change Ownership in Google workspace
Replace the current sharing permissions on your Google Drive files
Options when changing Ownership of a file in Google Drive
Audit Google Drive
How to Transfer Ownership of Google Drive Files
Shared Drive Membership Management
Copy Files or Folders from Internal or External Users
View Content of Google Drive Files
Within a Folder, Which Users Shared Out Content?
Identify Shared-in Google Drive Files from External users
Change ownership of Google Drive Folder and its content
How to find who deleted a file in Google Drive?
Set an alert for shared out Drive files by any given user
How to remove ‘Anyone in domain with link’ sharing on your domain
Google Drive Copy Multiple Folders to Multiple Users in Bulk
How to Set Up Pre-approval for Any User
Identify All Externally Owned Files
Create Scheduled Reports in Drive Audit
Google Drive Access Control List (ACL) – Enforce ‘Restricted’ to Files and Folders
File Exposure Report Sent Directly to End-Users (Owners, or ACL)
One Click Reports
How to Track Visitors and Editors of Specific Documents
Set Up Google Drive DLP Alerts For Shared Out Files
Copy multiple Google Drive Folders to multiple Users
Google Drive Audit Export Options
How to Detect a Sharing Policy Violation
Apply a Search Filter in Google Drive Audit
How to set up Google Drive alerts for G Suite users
View List of Google Drive File Downloads and Drive sharing from Alert Violation
How to apply and search for File content
Silently View Files from Your Users Google Drives
How to Find the Space Used on Google Drive
Copy Folder to Selected Users in Bulk in Google Drive
Members and Guests of Shared Drives Explained

Classroom Audit & Management

37

How to find Google Group Generated by a Classroom
Add Students to The Existing Google Classrooms with GAT Flow
Changing the Owner of the Google Classroom with GAT Flow
Create, Modify, Delete or Add Guardian to Classroom via GAT Flow
View the students’ browsing activity from previous days
Create and Manage New Google Classrooms in GAT Flow
Archive Google Classroom in GAT Flow
Block Sites or Push a List of Sites to Students’ Chrome Browsers
Create New Classroom and Assign Students in Bulk with GAT Flow
Take a Screenshot of a Student’s Current Browsing Activity During a Class via Teacher Assist
Generate PDF Report after Each Classroom Session with Teacher Assist
Take Action on Students’ Browsing Tabs in Classroom Session with Teacher Assist
Control Students’ Access to YouTube Videos with Teacher Assist
Assigning Students to Different Organizational Units when Bulk Onboarding them via GAT Flow
Teacher Assignments Overview
Create and run a Teacher Assist Group session outside of the existing Classroom
Teacher Assist Admin Settings
Audit the Attendance of the Students in the Google Classroom
Import Students/Teachers to Virtual Classrooms in Bulk
Monitor students and teachers Google Classroom activity
How to Change Ownership of a Google Classroom
How to find and fix Orphaned Google Classrooms?
Students who have Not Submitted Work for Assignments (Google Classroom)
Classroom Insights > Google Classroom Student Submission Summary
Add and Update Google Classroom Guardians in Bulk
Find All Active Classes in your Google Classroom
How to Sign into Google Chrome Browser
Teacher Assist Guide
How to Bulk Create, Export, and Update Google Classrooms
Teacher Assist Students Chat
Access Students Drives While in Session
Google Admin Console Configuration – Audit Google Classrooms
Teacher Assist – Absence notes
Google Classroom Insights
Teacher Assist Dashboard
Monitor Google Classroom Browsing Activity
Monitor blocked or allowed URL’s during class with Teacher Assist’s Site Control History

Email Audit & Management

42

Send multiple automated emails to a specified user
Delete Domain Users’ Emails That Pose Security Risks with GAT+
Create and Manage Domain Shared Contacts with GAT+
Personalize Mass Emails to Domain Users in GAT Flow
Setting up Gmail Labels in Bulk with GAT Flow
Find Emails Sent and Received by the User with GAT+
Email Audit: How to find storage space for emails on your domain?
Find and delete Phishing emails
Number of people involved in an exchange of emails
Schedule Users Email Exchanges Report with GAT+
Export List of Email Addresses From a Gmail Label with GAT+
Export addresses that sent an email to another user with GAT Flow
Change User Email in Bulk during the Workflow in GAT Flow
Clear Users’ Email Send As in Bulk via GAT Flow
Manage Email Forwarding Options in GAT Flow
Set Up Event Workflows Based on GAT+ Alerts via GAT Flow
Clear Users’ Email Aliases in Bulk via GAT Flow
Share Primary Google Calendars with External Users via GAT Flow
Add Users’ Send as Email Signature in Bulk via Workflow with GAT Flow
Set Users’ Email Aliases in Bulk via Workflow with GAT Flow
Group Email statistics
Daily Reporting external emails to and from a Group
Set up a Google Alert when a new filter is added in Gmail
Alert on X Number of External Emails Received in Past 24 Hours
Searching for Every Email in Users Gmail Account
How To Audit Email in Google Workspace
Schedule report for Email activity within Google Workspace domain
Delete Spam, Inappropriate or Accidental Emails
How to Find All Emails for a Gmail User
View or Download Email Contents
How to Schedule Reports for Top Email Senders and Receivers
Understanding Group Activity Email and File Sharing
How to Migrate Bulk Emails in Google Workspace
GAT Filters multiple value input
Custom Tags – Tag Files or Emails for Review and Compliance
Easily Delegate One Gmail Account to Another Indefinitely or Temporary
Alert on Google Drive Shares to Specific Email Address
Analyze Employee Email Workload
View Messages in an Email Thread
How to Set Up Pre-approval for Any User
Alert for Email Delegation from Google Users
How to set up Gmail alerts for Google workspace users

DLP (Data Loss Prevention)

13

DLP (Data Loss Prevention)
Set up a Google DLP Alert on the Number of Drive Files Shared Externally
Set up a Google Drive DLP Alert when the Number of Downloaded Files Exceeds X
Alert when 2FA is disabled for any user in your google domain
Alert on Google Drive Shares to Specific Email Address
Alert Logins from Users outside your City or Country
Better reporting for Google Workspace DLP
Google Drive files that Contain Email Addresses
Create a Policy for Any Given File or Folder
Alert on Negative Login by Any Google Workspace User
Alert on Any Login Event Associated with Your Users
Create DLP Alert on Externally Shared Google Docs in Drive
Automate removal of shares on files after X days

Calendar Audit & Management

15

Auditing Google Calendars and Modify their ACL
Remove Users and Groups from the User’s Calendar with GAT Flow
Remove Sharing Permissions of Users’ Google Calendars with GAT Flow
Wipe users Google calendars with GAT+
Subscribe users to multiple Google Calendars in bulk
Automatically remove calendar (reader, writer, free/busy reader) permissions from any given user(s)
Google Calendar Audit and Event Management with GAT
Google Meet with No Organizers Present
Remove Calendar Resources from an Event
How To Add Multiple Users to Many Calendars
Searching for Google Calendars
Delegate Google Calendar Access to Another User
Change the Organizer of a Google Calendar Event
Google Calendar Audit
Manage Google Calendar Resources in Google Workspace

URL Filtering

9

How to View the Full URL of Browsing History
Filter by IP Mapping
Set a YouTube time limit for students (during school hours only)
Block or Restrict Access to Zoom for your Google Workspace Users
Browsing Behaviour Flow
Global Allow List
Block site using Site Access Control
Block specific URLs in Chrome (Beta)
Ban Artificial Intelligence Sites for Students with GAT Shield

Chrome Audit & Management

48

Bulk Change ChromeOS Devices to different OU’s with GAT+
Exclude private IP’s from the audit
Login control
Deprovision many Chromebooks in Bulk
Deploy GAT Shield for Managed Guest Sessions
GAT for Chrome Extension – Installed Extensions Explained
Site Access Control – Beta
Chrome Login Control Events in GAT Shield
Chromebook Usage of Enrolled Devices
Block YouTube access and allow only specific URLs
Allow non-admin users to review Shield Alerts and Site Access Events
How to view Performance Activity of Users on Google Chrome?
How to Locate and Track Devices with GAT Shield?
Set Inappropriate Language Alert for Domain Users with GAT Shield
Use a workflow template to automate the students’ onboarding process
Manage an existing classroom instantly with GAT Flow
Update the user’s custom attributes with GAT Flow
Use workflow template to manage a suspended user’s account in GAT Flow
Create Alerts for Inactive Devices
Add Webhooks Notifications to your Shield Alerts
Audit Site URLs in GAT Shield with Browsing Tags
GAT Shield Extension – How to Deploy
User Chrome Device History Explorer within GAT Shield console
Alert Rules Available Scopes
Alert Rules – Report False Positives
Alert Rules – Location
Prevent MP3 files and other file types from being downloaded
How to Enable ‘Safe Search’
How to Audit Google Hangouts Chat
See All Searches Happening on Your Organisation’s Chrome Devices and Chrome Browsers
Site Access Control for Chrome Browsing
Location-Based Alerts and Access Control for Chromebooks
Chromebook Extensions Risk Assessment
Chromebook Chrome Extensions Auditing
Browsing Cookies
Powerful SSN Detection Alert for your Enterprise
Manage the Mobile Devices of the Organization
CRX Last sync
Last Sync Users (Time & Date) from GAT Shield in GAT+
Shield Monitoring Ranges
Image Porn Blocking (Beta)
Browsing tags
How to Manage Domain-Wide Downloads in Google Workspace
How to Measure Chrome Extension Usage
Google Chrome Browser Screen and Webcam Capture Features
Export your Entire Chromebook Asset Collection Directly to Asset Tiger
How to Report and Remove Files Downloaded by Google Workspace Users
How to View the Full URL of Browsing History

On-boarding, Off-boarding & Modifying

65

Creating a Conditional Workflow for Onboarding with GAT Flow
Actions Available when Modifying Users
Add Delay For New And Existing Workflows in GAT Flow
Wipe data from Users’ calendars with GAT Flow
Set and Remove Admin User Roles With GAT Flow
Import users’ email addresses in GAT Flow
Send workflow approval reminders to Security Officers
Conditional Workflow: Complex Use Cases in GAT Flow
Add Students to The Existing Google Classrooms with GAT Flow
Setting the Time Zone for a Group of Users on Your Domain
Actions Available when Onboarding Users in GAT Flow
Actions Available when OffBoarding Users
Remove User Profile Photos
Revoke all apps for Google workspace User with GAT Flow
Event Triggered Workflows
Change the Group Email Subscriptions Settings for Multiple Users with GAT Flow
Setting Users’ Custom Attributes with GAT Flow
How to Cancel a Workflow Process in GAT Flow
Configuring Google Vault Users in Hold with GAT Flow
Automatically Generate a User ID during Onboarding Process via GAT Flow
Force to Finalize the Offboarding Process in GAT Flow
Set Up Event Workflows Based on GAT+ Alerts via GAT Flow
Send Notifications of Workflow Completion with GAT Flow
Use Workflow Template to Clear User Info in GAT Flow
Workflow Template to Automate Teacher Offboarding in GAT Flow
Add Users to an OU Depending on Their Department with GAT Flow
Create, Modify or Delete a Single User’s Profile in GAT Flow
Automate User Onboarding using GAT Flow
Suspending an Account and Deleting it Later with GAT Flow
Select and Take Actions on Suspended Users in GAT Flow
Setting up Gmail Labels in Bulk with GAT Flow
Scheduled Time-Based Workflows
Recurring Workflows
Set Up Out of Office Message for a User of Your Google Workspace Domain
Set email delegation and auto-forward to Manager
Google Licence Assignment Action
Copy Folder to Selected Users in Bulk in Google Drive
Delete 2-step verification backup codes
Force Sign Out Google Workspace Users
How to Offboard Google workspace user
How to Onboard Google workspace user
Delete app-specific passwords
Automatically Remove users from Google sites
How to Migrate Bulk Emails in Google Workspace
How To Add Multiple Users to Many Calendars
Google Drive Copy Multiple Folders to Multiple Users in Bulk
Change Google Workspace user passwords in bulk
Change user passwords in bulk (Google Workspace)
How to Set Up Pre-approval for Any User
Add and Update Google Classroom Guardians in Bulk
Generate passwords when onboarding or modifying Google Workspace users
How to Onboard Google Workspace users in bulk
Bulk Add Users to Google Calendar with GAT Flow
Share primary Google Calendar with specific users and groups
Search and add users to all or any Drive or Shared Google Drive Folder
Modify Gmail Signature to Google Workspace Users in Bulk
Set Google Licence Assignment
Set users manager in bulk
Disable 2-Step Verification
Saved Action Sets for Onboarding Google Workspace users
Automatically remove calendar (reader, writer, free/busy reader) permissions from any given user(s)
Scheduled Automatic Removal of Google Workspace Users
Copy Contacts from one user (or multiple) to another user, group or OU
Group’s Management overview with GAT Flow
Manage Workspace Google Group Members

Groups Auditing & Management

2

Manage Google Group Members via Google Spreadsheets in GAT+
Audit Last Used of Nested Groups with GAT+