GAT Flow allows a Google Workspace Admin or/and Delegated Auditor to set up users’ email aliases in bulk.
You can achieve this with a few simple steps outlined below.
Step 1. #
First, create a workflow, and navigate to Flow > Create workflow.
Next, fill in the details:
- Name – enter a name for the workflow
- Type – select the type of workflow you want to use (Modify in this example)
- Next – click to proceed
Step 2. #
In the next step, search for a user. Select a single user or multiple users’ accounts where the actions will be applied.
Search and add the users via Search for a user, group, org. unit, or classroom or import them.
Once users are selected, click on Proceed to actions.
Step 3. #
Then, to choose actions, click on the (+) button and search for the action.
Next, you will see all the options available, search and select the below action:
In the next step, create a unique email alias template:
- select the domain
- create a unique email alias template from the available variables
- create a custom variable of your choice by typing into the variable field and clicking on ‘+’
Once ready, Send approval request.
Step 4. #
Last, after sending, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page.
Note: If the pre-approval option is enabled, an email is not being sent to Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away.
Result #
Once approved, the workflow will run.
Finally, an alternative email address (email alias) exists.
