GAT Flow allows Google Workspace admins to set users’ Address me as settings automatically. The Address me As value may be used for personalisation across Google services, including how they refer to the given user.
Create workflow #
When Flow is launched, click on Create workflow (1).
Under the Define Workflow Type section (2) key in the Workflow name (3), select the Modify option (4), toggle Run immediately after approval option (5) for immediate start of the workflow after approval, and move forward by clicking Next (6).
Select user #
Under Search for a User select any users you need to create those settings for.
You can add individual Users, Groups, Org. units, or import users in bulk.
When users are selected click on Next.
Choose Actions #
Under the Choose Actions section (1), click on the + button (2) and Add action (3). A pop-up menu with all the available actions will be displayed.
From all available actions, search for (1) and select Set address me as (2) action under the Users tab.
The Set Address me As action will be added to the workflow node section. Double click on the action node to open the action’s configuration section.
Once the node opens (1), enter how the user selected for the workflow should be addressed (2). When finished, click anywhere outside the action note to close it and select Send Approval Request (3) to the Security Officer for review.
After selecting Send Approval Request (1), a confirmation message will appear. Confirm to continue (2).
The workflow will be submitted for approval to the Security Officer.
Security Officer #
The Security Officer will receive an email notification for verification
After clicking the link in the email, they will be redirected to the approval section of the relevant workflow in Flow (1), where they can review the request and approve (2) or deny it (3).
Results #
Once approved, the action will run and the Address me as variable will be configured for users.
NOTE: The Address me As value may be used for personalisation across Google services, including how they refer to the given user.
