This article aims to explain how to change Google Workspace user passwords in bulk.
GAT Flow allows admins to simplify and automate Google Workspace user management tasks.
In this post, we’ll show you how to Modify and change passwords for multiple Google Workspace users in bulk.
Below are the steps.
Create Workflow #
Navigate to Flow (1) > Create workflow (2)
Optionally this can be for Event and Recurring workflows
Under Define Workflow Type (3)
- Name – enter a name for the workflow (4)
- Description – a description of the workflow can be added
- Type – select the workflow type (5)
- Onboard – onboard and add new users to the domain
- Modify – modify and update existing users of the domain
- Run immediately after approval (6)
- Next – click on the button to proceed (7)
Search For a User #
In Search for a User you enter the user whose password you want to change (1).
- Search for a user
- Search for a group
- Search for an OU
Search by users individually, group of users, org. unit of users and even import users via Google Sheets (2-3)
Click on the Next button (4) to proceed further.
Choose Actions #
Under the Choose Actions section (1), click on the + button (2) and Add action (3). A pop-up menu with all the available actions will be displayed.
Search (1) and select the Change user password option (2) from the available list.
The Change user password action will be added to the workflow node section. Double click on the action node to open the action’s configuration section.
Once the node opens (1), define the action settings. the following options are available:
- New password – enter the new password for the selected users (2)
- Change password at next login – enable or disable this option (3)
- Generate user password – auto-generate password for the users (4)
- Send user password – choose if you want to send the password to specific users (5)
- Password receiver option is displayed if Send user password is enabled
- Manager – the received will be the user who is added as Manager to the users
- User private email – the receiver will be the private emails added to the users
- Workflow creator – the receiver will be the Admin or Auditor who creates the workflow
- Specified emails
- Password receiver option is displayed if Send user password is enabled
When finished, click anywhere outside the action note to close it and select Send Approval Request to the Security Officer for review.
After selecting Send Approval Request (1), a confirmation message will appear. Confirm to continue (2).
The workflow will be submitted for approval to the Security Officer.
Approval request #
The Security Officer will receive an email notification for verification.
After clicking the link in the email, they will be redirected to the approval section of the relevant workflow in Flow (1), where they can review the request and approve (2) or deny it (3).
When approved, the action will take effect and all passwords will be changed.
Note: If pre-approval is enabled no Security Officer approval will be needed.
Result #
The status of the request can be viewed in details under Workflow (1 -2). The Details (3) icon on the right side of the workflow record allows to view it in detail.
