Audit and manage third-party Applications in Google workspace

The Applications section in GAT+ presents all the third-party applications the users have or had installed using their Google Workspace accounts.

Those are all 3rd party applications that have been authorized to access different permissions from their Google account. This will allow an Admin to view All applications a user has installed using their Google Workspace account and what permissions the applications require from the end-users accounts.

GAT+ will show all the applications and present all the permissions that are required from the Application itself to your Google Workspace data.

The permissions that the Applications require from your Google Workspace APIs are graded under “Scope risk score”.

GAT+ will automatically rank these applications and show a “Scope risk score” this is based on the permissions third-party application required from your Google Workspace API.

Super Admin can examine if those applications are malicious or not and apply a policy on them.

Manage Applications #

Ban Third-party apps in real-time #

For 3rd party Applications, we have introduced real-time policies that can be applied.  An Admin can choose to ban or allow Application to the end-user account.

How it works #

When a user for whom the ban is in place tries to install the App again, they will be rejected as soon as Google notifies GAT+ that the new app is being installed.

How to create real-time banning of third-party apps #

Find the Applications #

Navigate to GAT+ → Applications → Apply custom filter → Search for the Applications 

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Set up policy #

When the result is found, click on the + sign button on the right side under Actions 

A pop-up window will be displayed, fill in the policy

  • Add application policy for “name of the application”
  • Policy name – Enter the policy name
  • Policy type – Trust or Ban 
  • Select users whom the Ban will occur.
    • User
    • Group
    • Org. Unit
  • Click on the “Add” button
  • Click on the “Save” button to enable the policy

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Note: GAT+ will check and if “Trust” policy applied it will take precedence over the Ban polciy
For example: If you ban an app for /Sales team, but trust the app for just one user who is part of the /Sales team, the ban rule will skip this account.

Existing policies #

From the top many select “Policies” to view all applied policies currently for the Applications of your domain.

Under the Actions, you can choose to Edit the ban (pen icon) or you can delete (bin icon) the ban policy.

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Events #

The ‘Events’ tab allows admins to check the events from the perspective of the Applications.

Admin can check and search by User and view the data, and what application had access granted to API, and access was authorized or revoked.

Result #

As a result of the setup Ban policies, the 3rd party Applications will be Banned from being used by the selected users.

GAT+ will remove the “scope” access from the Application to your Domain. However, as this is not a permanent ban or removal of the applications, the end-user can still “grant” or install the application again.

GAT+ will then “see” and ban the application again. It will be proactive action based on the end-user behavior.

This happens in real-time when a user tries to install the banned application, they will be rejected as soon as Google notifies GAT+ that a new App is being installed or access is being granted.

Note: In some cases, the user can log in, because the revoke action comes after the factbut the app can not use any API after. It will depends on the App behavior.

Video: How to ban third-party apps in Google Workspace #