Teacher Assist Overview

Teacher Assist (TA)  is one of GAT Labs’ family of tools — and it allows Teachers working in Google Workspace to view and monitor students’ online activity (and screens) in real-time.

Using Teacher Assist, Google Workspace Admins and Teachers can set up the work environment for their Google Classrooms and deploy a set of rules while having full visibility over every student’s online activity.

**Prerequisite: Teacher Assist works on top of GAT Shield.

Students must be signed into the Google Classroom using their Google Workspace accounts, and have Shield deployed.

**Availability: Teacher Assist can be enabled during the Trial period. It’s part of the Vigilant Plan for Education.

Used by Google Classroom Teachers and Admins of the domain.

What is Teacher Assist? #

A simple synchronous tool built for Google Classroom to help teachers manage the virtual behavior of their online classes while interacting with their Classroom students in real-time.

With the Teacher Assist Dashboard, controlling the behavioral complex of the virtual class is narrowed down to the teacher’s fingertips.

Non-Google Admin User #

Teacher Assist can only be used by Google Classroom Teachers and Admins of the domain.

How does it work? #

Teacher Assist works on the backend of the GAT Shield Extension.

The Shield Extension allows Teachers working in Google Classroom to view and access Students’ browsers in real time.

The application consists of a frontend and a backend — The frontend communicates by REST (HTTP with the backend GAT Shield). The backend is responsible for all business logic and has many modules that control the Teacher Assist tool.

Sections of Teacher Assist  #

The leftmost panel displays additional modes for the teacher to control the virtual teaching environment:

  • Teacher section
    • Dashboard
    • Classroom
    • Teacher Assist Groups
    • Classroom insight
    • Attendance Spreadsheet
    • Assignments
      • Active assignments
      • Archived assignments
      • Reports
    • Settings
  • Admin section
    • Administration
    • YouTube
  • Help section
    • Teacher Assist guide

Teacher Section #

Dashboard view #

The Dashboard will show a list of all the Last sessions – the name and date of each session. On the rights side the details of the last session

Classrooms view #

This view is where the teacher has access to their Classroom List, it can be filtered by the Teacher, Owner, or Classroom

Here, the Owner or teacher will see classrooms associated with the teacher denoted by:

    • Classroom Name: Name of the class.
    • Classroom description: Description of the class.
    • Number of Students: Number of students in each class.
    • Number of Teachers: Number of teachers associated with the class.
    • Current Owner: Class owner.

From the center view on the right, next to each class, a teacher can:

    • Start a session for a virtual teaching class.
    • Prepare the virtual set-up with Classroom settings 
    • Access a modular view of the Classroom insight scope.
    • Refresh the membership of the classrooms
    • Show absence notes

Teacher Assist Groups  #

This view is where teachers can be part of a teaching group, whereby multiple teachers can launch a virtual class and manage the class simultaneously.

This adds particular value for substitute teachers, or teachers working in a dynamic teaching environment.

The same options are presented to teachers in this view:

    • Start a session for a virtual class teaching class
    • Edit groups – if Admin or if Admin enabled this for the Teachers
    • Remove group – remove the group – I permissions are allowed by Admin
    • Export group – export the group into a spreadsheet
    • Copy group – copy the group and re-creates it as a clone group
    • Show absence notes – show the absence notes taken on the Groups session

Classroom insights view #

This view is accessed by selecting ‘classroom insights’ from the left side panel.

This will present you with a blank dashboard where you can enter the class name for insights.

Once the class is selected, insights will be displayed in a granular manner presenting both, teacher and student scopes.

Teachers can navigate through these insights using the following tabs:

    • People: People involved in this class, whether teachers or students.
    • Classwork: Summary of Classwork submissions with avg. class score.
    • Grades: Grades corresponding to each student, for each classwork.
    • Browsing activity: For each student, browsing is displayed in a granule representing websites visited and time spent on each website. You’ll also see a pie chart encapsulating the data. This data can be filtered for any specific day.

Attendance spreadsheet #

The Attendance spreadsheet will allow the Admin and Teachers to see the attendance sheet.

A log of the previous classroom/group sessions with details of who of the users was presented on the sessions and for how long, and who was not active/logged in for the classroom session.

Assignments #

The assignments are a feature that allows the Admins/Teachers to create Assignments and submit them to the students. The students then can open and access the assignments filled in and submit them back. The submitted work then is checked for the use of ChatGPT and ActiveID – checks if someone else is typing on the keyboard while the assignments are being worked on.

It then generates a report for each student for the work done on the Assignment. The report contains all the Events done by the students on the document such as copy/paste/space/return and so on.

It shows also ActiveID comparison as well as ChatGPT Real/AI generated likelihood score for text segments of the work submitted.

Settings #

The settings part will display the user/teacher information.

Session settings such as playing sound on chat messages and showing a message if a student leaves a classroom, while the session is active.

Reports settings such as sending a report by email after the session ends.

Admin Section #

Administration View #

This view displays four tabs:

    • General: Set a default timer for all classes.
    • Teachers: Add teachers and toggle between edit rights for teaching groups.
    • Sessions: A log of all previous live sessions which can be filtered by teacher email.
    • Time limits: Set a time limit for Teacher Assist for any days/hours.

YouTube #

NOTE: YouTube control is available only for Shield users who have Site Access Control (BETA) version enabled.

This control allows the Admin to set up YouTube control such as base settings of age restrictions, and restrictive mode.

The Admin can also block or allow specific YouTube categories, Channels, Specific Videos as well as Keywords

Start a session #

When a teacher wants to begin a class they can start a session, this will launch the virtual classroom dashboard where the teacher is prompted to confirm the class time period.

Once the time is set, the virtual class will begin.

Top view of the virtual classroom #

Teachers can toggle the below buttons:

    1. See the active timer for the class.
    2. Exit the classroom session.
    3. Lock all current tabs for all students.
    4. Display a search panel to quickly pull up any student in the class.
    5. Settings drop-down button which allows for:
      • Select All – Select all students in class.
      • Clear selection – Deselect all students in class.
      • Open tab – Open a tab for all students with a toggle to lock the tab or not.
      • Send a message – Push a message out to all students.
      • Session control – Site access control for allowing or blocking websites.
      • Reconnect – Refresh the connection of the session.
      • Display options – Toggle between how many students’ granules are displayed per row and students’ active tab and browsing stats.

Center view of virtual classroom #

This is the main visual of the class:

    • Displayed in a granular manner.
    • Granules of connected students load up periodically as students connect to the application.
    • When a student is pulled up from the search panel, he/she will be displayed first.
    • Granules will display either the active tab or the active tab plus browsing stats (Display options).

Note: To successfully connect to the virtual class students must be signed into their Chrome account on the Chrome browser whilst being in synchronous mode.

Connected students are marked with a green icon in their respective granules, while disconnected students are marked with a grey icon.

For connected students, the tool will automatically start streaming students’ screens in real-time, while the disconnected students will display info about when these students last attended a virtual class (previous teacher name, email, and class of their virtual classroom).

To interact with a student, select the Green icon to the right of the student’s name:

    1. Student email displayed.
    2. Open the Tab for the student.
    3. Distribute the Current Page from this student to all other students.
    4. Block Current Page for this student and all other students.
    5. Browsing History is displayed for this student in terms of title and time.
    6. Post Message pushes an announcement message to students.
    7. Chat Message directly with a student through a chatbox.
    8. View students’ browsers in terms of websites and open tabs. Tabs can also be closed.
    9. Gain direct access to the students’ Drive files.
    10. Set the lock tab so that the students cannot open any other tab.
    11. Pin a Student to keep them at the top of the view.

5 Most useful things you can achieve with Teacher Assist #

  1. How To Lock Students for Exams In Google Classrooms
  2. How To Block Students Selected URLs
  3. Set Lock Tab in Google Classroom Session
  4. Preparing a Google Classroom session
  5. Teacher Assist Guide for Teachers