Set up a Google DLP Alert on the Number of Drive Files Shared Externally

Get alerted when externally shared documents are more than X files in a given period of time and protect your domain better from data leakage.

Simply follow these steps:

Navigate to GAT+ > Configuration > Alert rules

Click on the + sign whereby a new window will be displayed, fill in the details, and click and Save.

  • Set up a Name for the rule.
  • Set the check mark to Enabled.
  • Set the Type to Drive.
  • Choose the scope who will be affected by this alert rule:
    • Select a user, a group, or an org. unit of users
    • Check box here for entire OU tree – to address all users of an organizational unit, including users of child units
  • Pick and select the Recipient this can be a user or group email.

Select the checkmark for Alert on a number of files Shared out  ( X number of files in a 24-hour period ).

If you place ( 1 ) as a number of files shared out – the alert will be triggered when  ( 1 ) or more files are shared out

  • The alert will be triggered when Shared externally Google documents is more than X files in a 24-hour period.
  • Click on save to activate the rule.
  • When the rule is created it can be found in the Alert rules under the configuration.

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