Teacher Assist is a tool that allows the Teachers of Google Classrooms to view and control the browsing activity of their students in real-time.
By default, the tool can be used by any user of the Google Workspace domain who is a Google Classroom Teacher or Super Admin.
The Admins can set up and use Admin controls over the Teacher Assist tool.
Teacher Assist Admin Settings #
The Admins can log in to Teacher Assist and will be able to see all the Google classrooms of the domain.
1. General #
The Admin can set up the timer for the sessions in Teacher Assist. The timer can be activated (enabled) and deactivated (disabled) depending on the general school rules and regulations.
Navigate to Teacher Assist > Configuration > General
- Modify timer for classroom –Enable the session timer to be modifiable by the Teachers. Set up a default timer for classroom sessions
- Maximize on tab lock – Maximized window – To lock the tab, you can set whether the window will be maximized (fill the screen) or keep the current size unchanged. Toggle on/off to keep the maximized window to lock the tab.
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Site Access Control Override – Teacher’s Abilities – Choose how much control a teacher can have during their own classes.
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Allow – Teachers to override Shield rules
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Do not allow – Teachers to override Shield rules
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2. Access rights #
The Admin can set up different Access rights for users of Teacher Assist.
Those include different areas of the tool. Select access type, scope of users, and give (create) the access rights.
Navigate to Teacher Assist > Configuration > Access Rights
- All – Full administrative access. Grants the user or user group all available access types and privileges across the entire application.
- Access to students’ drive – Student Drive Visibility. Authorizes teachers to view and access files within students’ Google Drives for educational monitoring.
- Students’ drive can be viewed – Privacy Control / Visibility Lock. A restrictive permission used to safeguard user privacy. If this role is disabled for a specific student, teachers cannot view their files, even if the teacher possesses the global Access to students’ drives permission.
- Create & edit Teacher Assist Classroom – Custom Class Creation. Allows users to create and configure non-Google (TA) classes. This permission is used to restrict and manage who can introduce custom courses into the system.
- Edit Teacher Assist Classroom – Owned Class Management. Enables users to manage and update student records within classes where they are designated as the owner.
- Allow co-teachers to edit in Google Classroom – Co-Teacher Management. Permits authorized co-teachers (users listed as instructors but who are not the primary course owners) to edit course details. This policy applies strictly to Google Classroom-integrated courses.
- Access to reports – Analytics Access. Grants the user comprehensive access to the reporting, statistics, and data analytics sections of the application.
- Teacher – Explicit Teacher Access. Explicitly forces a Teacher view and access level for the user. While the system automatically detects teachers based on active course assignments, this role manually overrides and ensures constant access to teacher tools.
- Principal – Principal / Auditor Access. Provides passive administrative oversight. Users with this role can monitor live sessions and view active operations in real-time but do not have permissions to modify any data or configurations.
- Auditor – Application Administrator. Grants a regular domain user elevated privileges to manage and administer the application with full admin-level access.
3. Time limits #
The Admins can set up Time limits for the use of Teacher Assist.
This is used for the Admins to allow or disallow the use of Teacher Assist.
Navigate to Teacher Assist > Configuration > Time Limits
- Weekday hours – select days and hours for when Teacher Assist can or cannot be used by Teachers
- Special hours – select specific dates and times for when Teacher Assist can or cannot be used by Teachers
- For example, Mid-term, Christmas, or Holiday: a set time period where Teacher Assist cannot or can be used.
5. YouTube access #
YouTube access allows the Teachers to control YouTube activity by the students. The Teachers can allow or block YouTube categories, channels, videos, or keywords.#
Navigate to Teacher Assist > Configuration > YouTube control
Select each section on the top bar and apply YouTube rules
6. Extension deployment. #
The extension deployment explains how the Teacher Assist extension can be installed on the students’ accounts.
Navigate to Teacher Assist > Configuration > Extension deployment.
