Manage Google group members via Google Spreadsheets

To manage Google Group members via spreadsheets, we need an export to any group.

This allows managing group members in bulk for multiple groups and multiple members

Navigate to Groups > Group members

To do so click on the export button and export it into a spreadsheet.

Manage Google Group Members via Google Spreadsheets 1

There are three options to manage groups via spreadsheet: #

  • Edit existing groups
  • Add members to existing groups
  • Delete members from a group

Edit an existing group #

Edit members of the existing group.

Find the group you want to edit and export into a spreadsheet.

Edit the green fields, Owner or Manager – change the values to Yes or No

Manage Google Group Members via Google Spreadsheets 2

Close the spreadsheet ( this will auto-save the changes)

Click on the Import button and add the changes back

Manage Google Group Members via Google Spreadsheets 3

Click on the checkmark and view the changes

Manage Google Group Members via Google Spreadsheets 4

Note Value equal Update – as we are updating the values for Manager and Owner.

Click on Accept and the changes will be applied.

Manage Google Group Members via Google Spreadsheets 5

The members will be updated accordingly

They will be edited and updated as stated, either as Manager or Owner 

Add a member to an existing group #

Export Group members (any search)

At the bottom of the sheet

  • Group – Enter the name of the group
  • Member – Add the email of members
  • Owner – Manager – enter Yes or No – to select that permission the user to have as part of the group

Close the spreadsheet ( this will auto-save the changes)

Click on the import button again

Manage Google Group Members via Google Spreadsheets 7

View the changes that will occur.

Note: Type will be set to Create – as we are adding new members to the groups

Click on Accept to import the changes

When we search for the group we added additional members to, we can see the new members added accordingly.

Manage Google Group Members via Google Spreadsheets 8

Delete and remove a member of a group #

  • Find the groups from where you want to remove members OR
  • Search for the member and choose from which group to remove them from

Once you find the result click and export it into a spreadsheet.

Find the user you want to remove from a group.

SET deleted – to Yes


Set “deleted” to yes

Close the spreadsheet ( this will auto-save the changes)

Manage Google Group Members via Google Spreadsheets 10

Click on the import button again

View the changes that will occur.

Note: Type will be equal to DELETE as we remove members from the groups

Click on Accept to import the changes

Result #

As a result of all imports – Update/Create/Delete the members will be Updated Created (added) or Removed

The changes can be seen in Google Admin Console – Groups

The progress of those actions can also be checked:

GAT+ > Configuration > Admin log 

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