Automatically Remove users from Google sites

Remove user from Google Sites using GAT Flow #

GAT Flow is a Google Workspace user management tool that’s part of the GAT+ toolset.

It allows Google Workspace Admins to manage and manipulate multiple domain user accounts, whereby Admins can Onboard, Offboard, or Modify domain users.

One of the options available for Modifying and Onboarding users is an action that can be taken on Google Sites, whereby an Admin can remove users from all Google Sites. 

Here’s how:

Set a workflow #

Navigate to GAT Flow → Create workflow 

Choose Workflow type #

  • Enter a name for the workflow
  • Select the type of workflow
    • Offboarding – offboarding users
    • Modify – modify existing users

Click on Next to proceed

Search for a user #

Pick the users who need to be removed from any Google sites 

  • Enter user by selecting a user, group, or org. unit of users
  • Select “Proceed to actions” to proceed
GAT Flow | Remove users from Google sites 2

Choose actions #

In “Choose actions” select the action needed.

To Add action or Add action set, please select the plus button shown in the screenshot below accordingly.

If the process hasn’t been set before, please use Add action button and create the node. 

From the menu that appears, select Remove user from google sites option

Once the action is selected, it will be added to the workflow.

When the options are selected click on “Send approval request“.

Security officer Approval #

When the request is sent for approval, the Security officer has to approve the request.

They will receive an email like below.

GAT Flow | Remove users from Google sites 4

The officer will be navigated to Flow → Approval where the request can be approved or denied.

Result #

When approved, the Workflow will be set and scheduled to run.

The selected users will be removed from any Google sites.

Before removal #

GAT Flow | Remove users from Google sites 5

After removal #

GAT Flow | Remove users from Google sites 6

Note: For data to be reflected, a new GAT+ scan will be required.

The progress can be seen in the Workflow tab.

Under Job-status

  • Scheduled – the job is requested and set to run
  • Done – when the workflow has been completed
  • Partially done – when it is partially completed
  • Error – you can view the “error” from the “eye” icon

When approved and the job is done, you can see the status in the Workflow as Done.

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