GAT Flow is a Google Workspace user management tool that’s part of the GAT+ toolset.
It allows Google Workspace Admins to manage and manipulate multiple domain user accounts, whereby Admins can Onboard, Offboard, or Modify domain users.
One of the options available for Modifying and Offboarding users is an action that can be taken on Google Sites, whereby an Admin can remove users from all Google Sites.
Here’s how:
Create Workflow #
Navigate to GAT Flow → Create workflow (1)
Under Define Workflow Type section (2) fill in the following:
- Enter a name for the workflow (3)
- Select the type of workflow (4)
- Offboarding – offboarding users
- Modify – modify existing users
- Run immediately after approval (5)
Click on Next to proceed (6).
Search for a User #
Under the Search for a User section (1), pick the users who need to be removed from any Google Sites
- Enter user by selecting a user, group, or org. unit of users (2-3)
- Select Next to proceed (4)
Choose Actions #
Under the Choose Actions section (1), click on the + button (2) and Add action (3). A pop-up menu with all the available actions will be displayed.
From the menu that appears, search and select the Remove user from Google Sites action
Once the action is selected, it will be added to the workflow. Double click on the action node to open the action for review.
Action explanation is displayed.
When finished reviewing the action, click anywhere outside the action note to close it and select Send Approval Request to the Security Officer for review.
After selecting Send Approval Request (1), a confirmation message will appear. Confirm to continue (2).
Security Officer Approval #
An email will be sent to the Security Officer. The Security officer will receive an email for the approval required.
Once clicked on the link in the email, Security Officer will ne redirected to Flow → Approval section where the request can be approved or denied.
Note: If you have pre-approved Flow approved, the action will be set to run without approval required.
Result #
When the workflow is approved (via pre-approval or by a Security Officer). The workflow will be set to run and its details can be seen in the Workflow tab by the Admin.
The selected users will be removed from any Google Sites.
Before removal #
After removal #
Note: For data to be reflected, a new GAT+ scan will be required.
