Share the primary Google Calendar with specific users and groups #
In Flow actions, Google Workspace Admins can share a user’s primary Calendar with well-known groups/emails, so others can automatically see the Calendar.
When creating or modifying any onboarding or workflow, the option to share with specific users and groups will be available.
How to Share the primary Google Calendar with specific users and groups? #
Create a workflow and select the appropriate type of workflow for this action.
Navigate to Flow > Create Workflow
- Enter a name for the workflow
- Select the type of workflow – Modify
- Next – click to proceed
Select the users that this workflow will cover.
In Search for a user, pick the users individually, as a group, or an org. unit or classroom
For this example, we are selecting the user who intends to share their primary calendar with other users/groups, then proceed to the actions.
Actions #
In the Choose action tab, click on the + button and Add action (2)
Search for the action, in this case, search for and select the Share User’s primary calendar
Double-click to open the action and fill in the details.
- Select users, groups, domains, or predefined values
- Permissions – select the permission needed
- Owner
- Writer
- Reader
- Free/Busy reader
- Subscribe – enable or disable
- Send invitation email – enable or disable the action
The input will accept user emails and group emails.
Apply the permissions, and once ready, “send approval request” to the Security Officer for verification.
Results #
Once approved by the Security Officer, the workflow will run, and the primary calendar of selected users will be shared with the particular group or user(s).
An email notification about this share is sent to the Group email address (if send invitation email is enabled), so each of the Group members receives one and can accept the invite from there by adding it to their calendars.
