How to Onboard Google workspace user

Flow is a User management tool within the GAT+ set of Audit tools.

Flow allows the Google Admins to:

  • Onboard and create new users to the domain
  • Modify existing users
  • Offboard and delete users from the domain

How to onboard a user #

The steps below will show steps to create and onboard a user to the domain.

Launch GAT+ and navigate to Flow

GAT Flow: Create an Action set for Offboarding Google Workspace Users 1

When logged in, select Create workflow

GAT Flow: How to Onboard a User 2

In Workflow type pick a name and select type to OnBoarding

GAT Flow: How to Onboard a User 3

Note: Run immediately after approval option – allow to set this flow to run in future time

Click on Next to proceed

Select Domain and pick the email prefix.

GAT Flow: How to Onboard a User 4

 

Click on Import users to add users in bulk via spreadsheet.

Add New User #

Click on Add new user to add manually user via the UI

GAT Flow: How to Onboard a User 5

Fill in the details for the new user.

Clicking on the arrow option will expand the view to add additional info for the user.

GAT Flow: How to Onboard a User 6

When the fields are filled in click on Proceed to actions

GAT Flow: How to Onboard a User 7

Choose Actions #

This will lead to “Choose actions” menu

Pick any of the actions (menu on the left) you would like to add to the account you are creating.

GAT Flow: How to Onboard a User 8

When the actions are selected and details filled in click on Send approval request 

GAT Flow: How to Onboard a User 9

Send Approval Request #

Once ready with the selected actions click on Send approval request on the bottom left.

A pop-up window will be displayed to confirm.

Click Yes to send the request to the Security officer for approval. They will receive an email notification for Approval of the request.

GAT Flow: How to Onboard a User 10

The email request will lead the SO to Flow – where the request can be approved or denied

GAT Flow: How to Onboard a User 11

The result of the approval (or denial) will be available in the Approval tab

GAT Flow: How to Onboard a User 12

Workflow Summary #

Click on the eye icon to see the Workflow summary.

The results can be seen in the Workflow menu option.

GAT Flow: How to Onboard a User 13

The user will be created alongside all the actions selected, view details by clicking on the eye icon.

GAT Flow: How to Onboard a User 14

Video how-to #

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