Flow is a User management tool within the GAT+ set of Audit tools.
Flow allows the Google Admins to:
- Onboard and create new users to the domain
- Modify existing users
- Offboard and delete users from the domain
How to onboard a user #
The steps below will show steps to create and onboard a user to the domain.
Launch GAT+ and navigate to Flow
When logged in, select Create workflow
In Workflow type pick a name and select type to OnBoarding
Note: Run immediately after approval option – allow to set this flow to run in future time
Click on Next to proceed
Select Domain and pick the email prefix.
Click on Import users to add users in bulk via spreadsheet.
Add New User #
Click on Add new user to add manually user via the UI
Fill in the details for the new user.
Clicking on the arrow option will expand the view to add additional info for the user.
When the fields are filled in click on Proceed to actions
Choose Actions #
This will lead to “Choose actions” menu
Pick any of the actions (menu on the left) you would like to add to the account you are creating.
When the actions are selected and details filled in click on Send approval request
Send Approval Request #
Once ready with the selected actions click on Send approval request on the bottom left.
A pop-up window will be displayed to confirm.
Click Yes to send the request to the Security officer for approval. They will receive an email notification for Approval of the request.
The email request will lead the SO to Flow – where the request can be approved or denied
The result of the approval (or denial) will be available in the Approval tab
Workflow Summary #
Click on the eye icon to see the Workflow summary.
The results can be seen in the Workflow menu option.
The user will be created alongside all the actions selected, view details by clicking on the eye icon.
