Data Studio provides auditing capabilities for all Google Looker Studio reports.
The Google Workspace Admins and Delegated auditors can view and audit all Looker Studio files.
Google Workspace Admins and Delegated Auditors can view and audit all Looker Studio files within their domain.
This access includes the ability to see detailed metadata like owner, editors, viewers, sharing settings (private, shared outside domain, domain link, or specific users), title, and last access date.
They can take actions such as setting up, changing, or removing permissions. The interface also allows them to view assets that are accessible from outside the domain, have domain-wide access, or are in the trash.
To access these features, navigate to GAT+ > Looker Studio.
Quick Access Table #
A quick-access table will indicate the accessibility of the assets(2), including:
- Assets accessible from outside the domain
- Assets with domain-wide access
- Assets in Trash
Click on any of the values to see details for them
Remove permissions on Looker Studio files #
For each Looker Studio file, the admin can remove and change the permissions
Bulk Management #
Admins can select multiple Looker Studio reports to perform bulk actions such as:
- Add new permissions (User or Group with Editor or Viewer permissions)
- Revoke all external permissions
- Revoke link access
- Revoke all editors
- Revoke all viewers
- Revoke all permissions
To confirm the removal of selected permissions, click ‘Accept’.
Individual Asset Management #
For specific file management, click on ‘Asset Management’ under Actions and select one of the quick actions:
- No action
- Remove all external permissions
- Remove link access
- Remove all editors
- Remove all viewers
- Revoke all permissions
For specific user actions, you have the option to:
- Revoke user access
- Add a user or group and choose the permission level
To confirm the action taken, click ‘Confirm’.
Conclusion #
As a result, Admins can effectively conduct a Looker Studio Audit with GAT+ by changing selected assets and removing permissions as needed.
View details #
To view the details for any asset, click on the Eye icon.
View more information about the Asset itself.
- Asset – view the metadata for the asset
- Events – view the events that occurred on the Asset
- Embedded sources events – view the embedded events
Schedule Report #
You can schedule a Data Studio metadata report by applying an appropriate filter and receiving reports based on that specific filter and the Occurrence time specified in the settings, as per the example shown below.
First, apply a filter in the Data Studio section of GAT+ by clicking on the funnel icon on the right side of the dashboard (1).
The Looker Studio window is displayed, and the scheduled report can be configured there.
Name the report (2), apply a relevant filter (3), enable the Scheduled report (4), select the Occurrence time (5), enable the report if you want it to start working right away (6), type the Recipients’ email addresses, and finalize the settings by clicking on Apply & Schedule (7).
Once done, the report is configured and up and running. It can also be reviewed and amended under the Scheduled Reports section of GAT+.
Events #
The Events tab will show the events that occurred on the Data Studio assets.
Column visibility #
Select the Column visibility and view and audit all the events that are reported by the APIs:
The Events reported are as follows:
- Activity UID
- Asset ID
- Asset title
- Asset type
- Connector
- Connector type
- Current value
- Data export type
- Date
- Description
- Name
- Owner
- Parent Workspace ID
- Parent asset
- Previous value
- Prior visibility
- Type
- User
- Visibility
Conclusion #
GAT+ enables Google Workspace Admins to effectively audit and manage all Looker Studio files.
This includes viewing detailed metadata, quickly identifying externally shared, domain-wide, or trashed assets, and performing granular or bulk actions to add, change, or revoke permissions.
Admins can also view asset events and schedule custom reports for ongoing compliance and security monitoring.
FAQ #
Q1: What Looker Studio file data and management actions can Google Workspace Admins perform using GAT+?
A1: Admins and Delegated Auditors can view and audit all Looker Studio file metadata, including owner, sharing settings, title, and last access date.
They can perform individual file actions like revoking user access or adding permissions, as well as bulk management actions such as adding new permissions or revoking all external permissions, link access, editors, or viewers on multiple reports.
Q2: How does GAT+ help admins identify sensitive or high-risk Looker Studio assets quickly?
A2: GAT+ features a Quick Access Table that highlights assets based on their accessibility, allowing admins to quickly identify and view:
- Assets accessible from outside the domain.
- Assets with domain-wide access.
- Assets are currently in the Trash.
Q3: Can GAT+ automate the auditing process for Looker Studio reports?
A3: Yes. Admins can schedule a metadata report in GAT+ by applying a filter, naming the report, selecting the recurrence time, and specifying recipients. This allows them to receive regular, customized reports based on specific audit criteria for ongoing compliance and security monitoring.
